Managing for Results:
Data-Driven Performance Reviews Show Promise But Agencies Should Explore How to Involve Other Relevant Agencies
GAO-13-228: Published: Feb 27, 2013. Publicly Released: Feb 27, 2013.
PODCAST: A Closer Look at Data-Driven Performance Reviews
Audio interview by GAO staff with Chris Mihm, Managing Director, Strategic Issues. (This podcast was revised March 19th, 2013, to correct the date previously stated for The Government Performance and Results Act Modernization Act of 2010.)
What GAO Found
GAO identified nine leading practices to promote successful data-driven performance reviews--referred to as quarterly performance reviews--at the federal level.
- Agency leaders use data-driven reviews as a leadership strategy to drive performance improvement.
- Key players attend reviews to facilitate problem solving.
- Reviews ensure alignment between agency goals, program activities, and resources.
- Agency leaders hold managers accountable for diagnosing performance problems and identifying strategies for improvement.
- Agency has capacity to collect accurate, useful, and timely performance data.
- Agency staff have skills to analyze and clearly communicate complex data for decision making.
- Rigorous preparations enable meaningful performance discussions.
- Reviews are conducted on a frequent and regularly scheduled basis.
- Participants engage in rigorous and sustained follow-up on issues identified during reviews.
Most officials GAO interviewed at the Department of Energy (DOE), Small Business Administration (SBA), and Department of the Treasury (Treasury) attributed improvements in performance and decision making to the reviews. DOE, SBA, and Treasury officials said their reviews allowed different functional management groups and program areas within their agencies to collaborate and identify strategies which led to performance improvements. GAO's survey of performance improvement officers indicated that there was little to no involvement in the reviews from other agencies that could help achieve agency goals. This was also true at DOE, SBA, and Treasury, where officials expressed concerns about including outsiders in their reviews and described other means of coordinating with them. However, OMB guidance--along with a leading practice GAO identified--indicates that including key players from other agencies can lead to more effective collaboration and goal achievement.
Why GAO Did This Study
Given the federal government's central role in addressing many of the American public's most pressing concerns, it is critical that government performance is managed effectively. GAO's previous work has shown that many federal agencies have struggled to adopt effective performance management practices. Congress took steps to improve federal performance management with the passage of the Government Performance and Results Act Modernization Act of 2010 (GPRAMA), which included a provision for agency leaders to conduct quarterly, data-driven performance reviews. As part of GAO's mandate to review GPRAMA implementation, this report (1) identifies practices that can promote successful data-driven performance reviews at the federal level and examines how they are being implemented at selected agencies and across the government, and (2) examines the impact of quarterly datadriven performance reviews on selected agencies' progress toward high priority and other performance goals. To address these objectives, GAO reviewed academic and policy literature; information from practitioners at the local, state, and federal level; and Office of Management and Budget (OMB) guidance. GAO surveyed performance improvement officers at 24 federal agencies and examined review implementation at three agencies--DOE, SBA, and Treasury.
What GAO Recommends
GAO recommends that OMB identify and share practices to use the reviews for interagency collaboration, when relevant, to achieve agency goals. OMB staff generally agreed with the recommendation.
For more information, contact J. Christopher Mihm at (202) 512-6806 or firstname.lastname@example.org.
Recommendation for Executive Action
Comments: As of August 2017, OMB and the PIC have taken little action to address this recommendation. According to PIC staff, the PIC continues to work with agencies to identify examples where agencies have included representatives from outside organizations in quarterly reviews, and to identify promising practices based on those experiences. As those promising practices are identified, PIC staff plan to disseminate them through the PIC Internal Reviews Working Group and other venues. OMB staff said that while they have found it is useful to engage external stakeholders in improving program delivery at times, agencies view reviews as internal agency management meetings. OMB staff reiterated past statements that it would not always be appropriate to regularly include external representatives because agencies viewed reviews as internal agency management meetings. In August 2017, OMB staff told us they plan to hold a summit with agencies later in the year to discuss the implementation of various performance management requirements, which could include agencies highlighting experiences and promising practices related to involving external officials in their data-driven reviews. We will continue to monitor progress.
Recommendation: To better leverage agency quarterly performance reviews as a mechanism to manage performance toward agency priority and other agency-level performance goals, the Director of the Office of Management and Budget should work with the Performance Improvement Council and other relevant groups to identify and share promising practices to help agencies extend their quarterly performance reviews to include, as relevant, representatives from outside organizations that contribute to achieving their agency performance goals.
Agency Affected: Executive Office of the President: Office of Management and Budget