Trade Adjustment Assistance:
Labor Awarded Community College Grants in Accordance with Requirements, but Needs to Improve Its Process
GAO-12-954: Published: Sep 28, 2012. Publicly Released: Sep 28, 2012.
What GAO Found
The Department of Labor (Labor) designed and awarded the grants following its standard competitive award process by developing and publishing an announcement, screening applicants, and convening expert panels to score applications. It also collaborated with the Department of Education to develop the announcement and identify panelists. Though they varied in terms of target populations, as permitted by the grant, the applications GAO reviewed addressed trade impact, as required. However, the laws requirement that every state receive a minimum amount of funding created challenges for Labor and certain grantees when applicants in 17 states scored below the cutoff score for grant awards. In these instances, Labors process stipulated that states designate an eligible institution. States, however, were given a 3-day deadlineover a weekendto designate a grantee. As a result, these states had little time to identify an institution. The states that GAO contacted said that they found this process challenging or confusing and that they received no guidance from Labor. Moreover, state-designated grantees experienced delays in implementing their grants and required assistance from Labor to modify their original proposals and comply with grant requirements. Labor has identified lessons learned from the first round of grants and applied them to the second round, but the process for selecting state-designated grantees has remained similar to that used in the first round.
Labor monitors grantees in various ways and grantees are in the early stages of implementation. Most grantees, as anticipated, are building capacity for their programs and have not yet enrolled participants. Labor reviews grantees' quarterly progress reports, communicates with grantees, and plans to conduct on-site monitoring as resources permit. The most recently available progress reports indicate that grantees have taken steps to set up their programs by, for example, hiring program administrators and developing curricula. In addition, as of March 31, 2012, grantees had spent 5 percent of awarded funds, but have until September 2014 to spend all the funds. State-designated grantees received funds several quarters after the grants were awarded, while awaiting Labor's approval of their plans, but Labors monitoring did not indicate that these grants were more likely to have problems with grant integrity or performance than the others. Labor rated the overall risk of most grants as low, but identified performance accountability as a moderate or high risk area for more than a third of grants after the first quarter of fiscal year 2012. In response to this implementation challenge, Labor issued additional guidance for grantees.
Labor plans to evaluate the program at the national and grantee levels. Labor plans to begin the first phase of the evaluation in fall 2012. Labor stated that the evaluation will be based partly on a survey of grant recipients and site visits to a sample of grant projects. Given the relatively early stage of grant implementation, the national evaluation will focus on program implementation and subsequently examine outcome data to assess program effectiveness. Also, round-two grantees will be required to obtain third-party evaluations of their projects. Labor anticipates challenges in obtaining consistent and comparable grantee outcome data. And given that the grant performance period for the first round of grants is 3 years, it will likely be several more years before Labor can determine overall program effectiveness.
Why GAO Did This Study
The Trade and Globalization Adjustment Assistance Act of 2009 (TGAAA), part of the American Recovery and Reinvestment Act of 2009, authorized assistance to communities, workers, farmers, and firms affected by trade. One such program, the Trade Adjustment Assistance Community College and Career Training grant program, is administered by Labor and authorizes grants to eligible institutions of higher education for educational or career training programs suitable for trade-affected workers. Total grant funding is $2 billion for 4 years and the first round of grants was awarded in September 2011. The TGAAA requires GAO to examine the operation and effectiveness of the changes made by the act to this program. GAO examined how Labor (1) designed and awarded the grants and to what extent it complied with applicable requirements; (2) monitors the grants and what is known about implementation to date; and (3) plans to evaluate the program. GAO reviewed a nongeneralizable sample of 32 grant applications based on funding status, total scores, and total grant amounts; grantees quarterly reports; and relevant federal laws, regulations, policy and guidance; and interviewed federal and state officials.
What GAO Recommends
GAO recommends that Labor take steps to more effectively manage its process when states must designate grantees by, for example, building in additional lead time or providing states with guidance to help inform their designation of a grantee. Labor agreed with the recommendation.
For more information, contact Andrew Sherrill at 202-512-7215 or firstname.lastname@example.org
Recommendation for Executive Action
Status: Closed - Implemented
Comments: The Department of Labor took action to address this recommendation. The agency initially agreed with this recommendation and noted that while it was not able to determine whether a designated recipient is necessary in specific states until after the grantees were selected, it would make efforts to provide as much lead time as possible to states to identify a designated recipient in future rounds. In October 2013, DOL reported that it took steps to more effectively manage the process whereby states designate a grantee. For the Trade Adjustment Assistance Community College and Career Training (TAACCCT) Round Two grants, the agency reported that it provided the state agencies with a letter outlining guidelines for designating grant recipients and a deadline for making the selections. DOL also provided Round Two state-designated grantees with more explicit guidance for developing Statements of Work (SOWs) and finalizing their implementation plans, resulting in more detailed instructions for the grantees to help inform their work plans. For the Round Three grants, DOL provided an explicit set of instructions to state-designated grantees, which included templates for each section of the application they needed to submit. DOL also hosted a Webinar early in the award process to go over the requirements, and to provide grantees an opportunity to ask questions. A timeline was provided and, with few exceptions, grantees were able to complete their SOWs earlier than in previous rounds. In the Round Four completion, DOL continued the process established in the previous rounds and provided explicit instructions regarding the application process to state-designated grants, and hosted a Webinar to assist state-designated grantees early in the award process. DOL did not receive funding for additional TAACCCT grants for fall of 2015.
Recommendation: To provide greater assurance that Trade Adjustment Assistance Community College and Career Training (TAACCCT) grants are awarded to the most promising projects in every state, the Secretary of Labor should take steps to more effectively manage the process whereby states designate a grantee. This could include building in additional lead time for states to designate a higher education institution or providing states with guidance to help inform their designation of a grantee.
Agency Affected: Department of Labor