Inadequacies in Data Processing Planning in the Department of Commerce
FGMSD-78-27: Published: May 1, 1978. Publicly Released: May 1, 1978.
- Full Report:
The Department of Commerce uses more than 300 computer systems for its various programs. In 1977, it spent over $100 million on such systems. The Department could achieve significant savings by improving the management of its planning processes for acquiring and using automated data processing (ADP) resources.
Savings could be attained through consolidation of existing facilities which perform similar functions, by standardization of comparable systems, and by modernizing the systems so that competitive procurements could be made. In 1974, an attempt was made to develop long-range data processing plans, increase compatability of software and hardware, and provide better arrangements for managing and operating computer facilities. These procedures have not eliminated many of the problems because: the central management office did not have sufficient resources or authority, top management was not sufficiently involved, and there was no formal Department-wide plan for coordinating data processing activities.
Recommendation for Executive Action
Comments: Please call 202/512-6100 for additional information.
Recommendation: The Secretary of Commerce should: (1) establish a formal planning process that will provide management involvement and accountability at all levels for the direction, coordination, and control of ADP activities and resources; (2) establish an executive ADP management committee chaired by the Secretary or Undersecretary; assign to the Department's Office of ADP Management the responsibility for supporting the executive ADP management committee and controlling ADP planning, budget formulation, and review processes; (3) establish an evaluation and review process that acquires the necessary feedback on plans, provides control information, and establishes accountability for performance; (4) and take direct action to control and operate all computers and computer software presently used primarily for administrative purposes.