Review of Practices, Procedures, and Controls To Prevent Spoilage or Theft of Federal Commodities Donated to the Commonwealth of Puerto Rico for Food Relief Programs

CED-77-120: Published: Aug 18, 1977. Publicly Released: Aug 18, 1977.

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A review of the Commonwealth of Puerto Rico's practices, procedures, and controls over federally donated commodities for food relief programs did not disclose current instances of theft or excessive spoilage and indicated that the commodities were adequately accounted for at the time of the review. However, both the Commonwealth control over donated commodities and the Food and Nutrition Service monitoring of the commodity program in the Commonwealth need improvement to insure that the program there does not deteriorate in the future.

Recommendation for Executive Action

  1. Status: Closed

    Comments: Please call 202/512-6100 for additional information.

    Recommendation: The Secretary of Agriculture should have the Food and Nutrition Service improve the Federal commodity distribution program in Puerto Rico by: reviewing monthly and yearly Commonwealth receipt, distribution, and inventory reports more closely to insure accurate, timely reporting and identification of both commodity losses and potential problems; reconciling monthly Commonwealth reports with commodity shipment reports prepared by the Agricultural Stabilization and Conservation Service; conducting periodic evaluations and documented site inspections of the Commonwealth's receipt, storage, and distribution practices, procedures, and controls to insure their adequacy to account for donated commodities and minimize spoilage or theft; requiring the Department of Education to conduct more frequent, regularly scheduled warehouse inspections; and requiring the Department of Education to closely monitor the condition of donated commodities stored at temperatures above the suggested levels.

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