B-65833, MAY 12, 1947, 26 COMP. GEN. 860

B-65833: May 12, 1947

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TRANSFER CHARGES THE COST OF TRANSPORTING A TRANSFERRED EMPLOYEE'S PERSONAL EFFECTS WHICH WERE CHECKABLE ON HIS TICKET AS BAGGAGE IN EXCESS OF THAT CARRIED FREE BY THE CARRIER AND THE EXPENSE OF TRANSFERRING HIS PERSONAL EFFECTS TO THE DEPOT AT HIS OLD STATION AND FROM THE DEPOT AT THE NEW STATION TO HIS NEW HOME ARE FOR PAYMENT ON AN ACTUAL EXPENSE BASIS IN ACCORDANCE WITH THE APPLICABLE PROVISIONS OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS. 1947: REFERENCE IS MADE TO YOUR LETTER OF APRIL 14. YOUR DECISON IS RESPECTFULLY REQUESTED. THESE ITEMS WERE SUSPENDED FROM THAT ACCOUNT ON THE BASIS THAT PAYMENT FOR TRANSFER OF PERSONAL EFFECTS MAY BE PAID ONLY UNDER THE PROCEDURE AUTHORIZED IN EXECUTIVE ORDER 9805.

B-65833, MAY 12, 1947, 26 COMP. GEN. 860

TRANSPORTATION - BAGGAGE - EXCESS BAGGAGE CHECKABLE ON TICKET; TRANSFER CHARGES THE COST OF TRANSPORTING A TRANSFERRED EMPLOYEE'S PERSONAL EFFECTS WHICH WERE CHECKABLE ON HIS TICKET AS BAGGAGE IN EXCESS OF THAT CARRIED FREE BY THE CARRIER AND THE EXPENSE OF TRANSFERRING HIS PERSONAL EFFECTS TO THE DEPOT AT HIS OLD STATION AND FROM THE DEPOT AT THE NEW STATION TO HIS NEW HOME ARE FOR PAYMENT ON AN ACTUAL EXPENSE BASIS IN ACCORDANCE WITH THE APPLICABLE PROVISIONS OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS, RATHER THAN UPON A COMMUTATION BASIS UNDER EXECUTIVE ORDER NO. 9805 ISSUED PURSUANT TO THE TRANSPORTATION OF HOUSEHOLD EFFECTS PROVISIONS OF THE ADMINISTRATIVE EXPENSE STATUTE OF AUGUST 2, 1946.

COMPTROLLER GENERAL WARREN TO L. A. DAHL, DEPARTMENT OF AGRICULTURE, MAY 12, 1947:

REFERENCE IS MADE TO YOUR LETTER OF APRIL 14, 1947, FILE, A, DISBURSEMENT, R-3, GENERAL ACCOUNTING OFFICE, AS FOLLOWS:

THE ENCLOSED REIMBURSEMENT VOUCHER IN FAVOR OF DONALD W. BECK, IN THE AMOUNT OF $25.68, COVERING CLAIM FOR TRANSFER OF PERSONAL EFFECTS ON COMMUTATED BASIS UNDER EXECUTIVE ORDER 9805, HAS BEEN PRESENTED TO ME FOR CERTIFICATION. BECAUSE OF THE FOLLOWING CIRCUMSTANCES, I AM UNCERTAIN AS TO THE AMOUNT TO WHICH I MAY PROPERLY CERTIFY THIS VOUCHER FOR PAYMENT. YOUR DECISON IS RESPECTFULLY REQUESTED.

THIS ACCOUNT REPRESENTS PAYMENT ON A COMMUTATED BASIS FOR THE EMPLOYEE'S PERSONAL EFFECTS TRANSFERRED UNDER LETTER OF AUTHORIZATION NO. 152-R-3, DATED MARCH 25, 1947. THE EMPLOYEE SUBMITTED A REIMBURSEMENT VOUCHER FOR PAYMENT OF ACTUAL EXPENSES INCURRED FOR TRANSFER OF HIS PERSONAL EFFECTS. THESE ITEMS WERE SUSPENDED FROM THAT ACCOUNT ON THE BASIS THAT PAYMENT FOR TRANSFER OF PERSONAL EFFECTS MAY BE PAID ONLY UNDER THE PROCEDURE AUTHORIZED IN EXECUTIVE ORDER 9805.

THE EMPLOYEE TRAVELED FROM HIS PREVIOUS OFFICIAL STATION, PHILADELPHIA, PA., TO HIS NEW OFFICIAL STATION, ALBURQUERQUE, N. MEX., BY COMMON CARRIER, USING A GOVERNMENT TRANSPORTATION REQUEST FOR THE TRAVEL. UNDER THE ESTABLISHED TARIFF, HE WAS ALLOWED TO CHECK 150 POUNDS WITHOUT CHARGE, BUT WAS REQUIRED TO PAY CASH IN THE AMOUNT OF $7.65 FOR EXCESS WEIGHT OF 50 POUNDS. IN ADDITION, HE INCURRED A DRAYAGE CHARGE FROM HIS HOME IN PHILADELPHIA, PA., TO THE DEPOT OF $2.99 AND DRAYAGE FROM THE DEPOT TO HIS NEW HOME AT ALBUQUERQUE, N. MEX., OF $2. THE DRAYAGE CHARGES WERE ON THE BASIS OF 200 POUNDS OF PERSONAL EFFECTS.

THE USE OF A GOVERNMENT TRANSPORTATION REQUEST FOR THE TRAVEL WHICH ALLOWED SHIPMENT OF 150 POUNDS OF PERSONAL EFFECTS AT NO COST TO THE EMPLOYEE RAISES THE QUESTION OF WHETHE PAYMENT IS ALLOWABLE FOR THE 200 POUNDS OF PERSONAL EFFECTS, OR IF PAYMENT IS ALLOWABLE ONLY FOR THE EXCESS WEIGHT.

YOUR DECISION IS RESPECTFULLY REQESTED AS TO WHETHER THIS ACCOUNT SHOULD BE CERTIFIED FOR PAYMENT ON THE BASIS OF (A) 200 POUNDS OF PERSONAL EFFECTS, (B) 50 POUNDS OF PERSONAL EFFECTS, OR ON AN ACTUAL COST BASIS AS ORIGINALLY SUBMITTED.

PARAGRAPHS 38, 39, AND 41 OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS PROVIDE, UNDER THE HEADING OF " BAGGAGE," AS FOLLOWS:

38. DEFINITION.--- BAGGAGE CONSISTING OF PUBLIC PROPERTY, OR PRIVATE PROPERTY TO BE USED EXCLUSIVELY FOR OFFICIAL BUSINESS, AND WEARING APPAREL NEEDED BY THE TRAVELER FOR THE JOURNEY MAY BE TRANSPORTED IN THE NECESSARY CONTAINERS. THE NUMBER AND KIND OF PIECES TRANSPORTED MUST BE STATED IN THE EXPENSE ACCOUNT. (FOR PROPERTY NOT CHECKABLE ON TICKET SEE PROVISONS FOR EXPRESS AND FREIGHT, PARS. 70 TO 74, INCLUSIVE.) ( ITALICS SUPPLIED.)

39. EXCESS BAGGAGE.--- BAGGAGE IN EXCESS OF THE WEIGHT OR OF SIZE GREATER THAN CARRIED FREE BY TRANSPORTATION COMPANIES WILL BE CLASSED AS EXCESS BAGGAGE. UNLESS PREVIOUSLY AUTHORIZED, EXPLANATION MUST BE MADE WHEN SUBMITTING CLAIM FOR REIMBURSEMENT FOR EXCESS BAGGAGE CHARGES, SHOWING THE OFFICIAL NECESSITY THEREFOR. THE AUTHORIZATION OR A COPY THEREOF MUST ACCOMPANY THE EXPENSE ACCOUNT. ALL CHARGES FOR EXCESS BAGGAGE MUST BE SUPPORTED BY RECEIPTS SHOWING THE WEIGHT OF THE BAGGAGE AND POINTS BETWEEN WHICH MOVED. (SEE PAR. 80 (A). ( ( ITALICS SUPPLIED.)

41. TRANSFER OF BAGGAGE.--- NECESSARY CHARGES FOR THE TRANSFER OF BAGGAGE WILL BE ALLOWED AT NOT TO EXCEED CUSTOMARY LOCAL RATES. NECESSITY FOR THE TRANSFER OF HAND BAGGAGE MUST BE EXPLAINED. ( ITALICS SUPPLIED.)

SINCE THE PROPERTY IN THIS CASE WAS CHECKABLE ON THE TRAVELER'S TICKET AS BAGGAGE, THE RIGHT TO REIMBURSEMENT FOR EXPENSES INCURRED FOR THE TRANSFER OF SUCH BAGGAGE AND FOR THE EXCESS WEIGHT THEREOF NECESSARILY IS GOVERNED BY THE PROVISIONS OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS. EXECUTIVE ORDER NO. 9805, DATED NOVEMBER 25, 1946, REFERRED TO IN YOUR LETTER, AUTHORIZING REIMBURSEMENT ON A COMMUTATION BASIS FOR THE ACTUAL EXPENSES OF TRANSPORTATION, PACKING, CRATING, DRAYAGE, ETC., OF HOUSEHOLD GOODS AND PESONAL EFFECTS, IS APPLICABLE ONLY IN THOSE INSTANCES WHERE PROPERTY IS NOT CHECKABLE ON THE TRAVELER'S TICKET.

ACCORDINGLY, THE EMPLOYEE PROPERLY MAY BE PAID UPON AN ACTUAL EXPENSE BASIS IN ACCORDANCE WITH THE PROVISIONS OF THE TRAVEL REGULATIONS ABOVE QUOTED AND NOT UPON A COMMUTATION BASIS UNDER THE PROVISIONS OF EXECUTIVE ORDER NO. 9805 ISSUED UNDER PUBLIC LAW 600 APPROVED AUGUST 2, 1946, 60 STAT. 807.

THE VOUCHER, WHICH IS RETURNED HEREWITH, MAY NOT BE CERTIFIED FOR PAYMENT.