B-49405, JUNE 1, 1945, 24 COMP. GEN. 863

B-49405: Jun 1, 1945

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TELEGRAPHIC MESSAGES FILED BY TELEPRINTER - EVIDENCE REQUIREMENTS FOR TRANSMISSION CHARGES WHERE SENT PAID TELEGRAPHIC MESSAGES ARE FILED WITH THE TELEGRAPH COMPANY BY MEANS OF TELEPRINTERS LOCATED IN ADMINISTRATIVE OFFICES. WERE SUPPORTED BY ADMINISTRATIVE OFFICE PRINTER COPIES. THE ORIGINALS FROM WHICH TRANSMISSIONS WERE MADE ARE REQUIRED. - WESTERN UNION BILL NO. 2585 FOR NOVEMBER 1942: "PAGE PRINTER COPIES WHICH ARE EVIDENCE ONLY OF TRANSMISSIONS OVER ADMINISTRATIVE OFFICE PRINTER. WERE FURNISHED IN SUPPORT OF CHARGES FOR VARIOUS SENT PAID MESSAGES. THE ORIGINALS FROM WHICH TRANSMISSIONS WERE MADE REQUIRED. - WESTERN UNION BILL NO. 8510 OF DECEMBER 1942: "PAGE PRINTER COPIES WHICH ARE EVIDENCE ONLY OF TRANSMISSIONS OVER THE ADMINISTRATIVE PRINTER.

B-49405, JUNE 1, 1945, 24 COMP. GEN. 863

TELEGRAPHIC MESSAGES FILED BY TELEPRINTER - EVIDENCE REQUIREMENTS FOR TRANSMISSION CHARGES WHERE SENT PAID TELEGRAPHIC MESSAGES ARE FILED WITH THE TELEGRAPH COMPANY BY MEANS OF TELEPRINTERS LOCATED IN ADMINISTRATIVE OFFICES, TRANSMISSION CHARGES MAY BE SUPPORTED BY ADMINISTRATIVE ORIGINALS, PRINTER COPIES (PAGE OR TAPE ORIGINALS COMING FROM THE PRINTER AT THE ADMINISTRATIVE OFFICE), OR COMPANY ORIGINALS (SO-CALLED MAIN OFFICE RELAYS), BEARING NOTATIONS EVIDENCING TRANSMISSION; HOWEVER, TO PREVENT DUPLICATE PAYMENTS, THERE SHOULD BE ABSOLUTE CONSISTENCY IN THE USE OF THE TYPE OF EVIDENCE CONSIDERED APPROPRIATE FOR USE IN BILLING A PARTICULAR OFFICE.

COMPTROLLER GENERAL WARREN TO W. S. FOWLER, VICE PRESIDENT, THE WESTERN UNION TELEGRAPH COMPANY, JUNE 1, 1945:

THERE HAS BEEN CONSIDERED YOUR LETTER OF APRIL 24, 1945, AS FOLLOWS:

OUR WASHINGTON OFFICE HAS BEEN INFORMED BY MR. G. J. MORRISON, AUTHORIZED CERTIFYING OFFICER OF THE DIVISION OF BUDGETS AND ACCOUNTS OF THE DEPARTMENT OF LABOR, THAT THE GENERAL ACCOUNTING OFFICE HAS ISSUED NOTICES OF EXCEPTION IN CONNECTION WITH CERTAIN VOUCHERS INDICATED BELOW, THE REASONS FOR PORTIONS OF THE EXCEPTIONS BEING QUOTED IN EACH CASE:

(A) VOUCHER 37095--- WESTERN UNION BILL NO. 6523 FOR OCTOBER

1942: "CHARGES FOR MESSAGES SENT PAID FROM WASHINGTON

D.C. WERE SUPPORTED BY ADMINISTRATIVE OFFICE

PRINTER COPIES. THE ORIGINALS FROM WHICH

TRANSMISSIONS WERE MADE ARE REQUIRED------------------ $588.07"

(B) VOUCHER NO. 37199--- WESTERN UNION BILL

NO. 2585 FOR NOVEMBER

1942: "PAGE PRINTER COPIES WHICH ARE EVIDENCE ONLY OF

TRANSMISSIONS OVER ADMINISTRATIVE OFFICE PRINTER,

WERE FURNISHED IN SUPPORT OF CHARGES FOR VARIOUS

SENT PAID MESSAGES. THE ORIGINALS FROM WHICH

TRANSMISSIONS WERE MADE REQUIRED---------------------- $524.97"

(C) VOUCHER NO. 37219--- WESTERN UNION BILL

NO. 8510 OF DECEMBER

1942: "PAGE PRINTER COPIES WHICH ARE EVIDENCE ONLY OF

TRANSMISSIONS OVER THE ADMINISTRATIVE PRINTER,

WERE FURNISHED IN SUPPORT OF CHARGES FOR VARIOUS

SENT PAID MESSAGES. THE ORIGINALS FROM WHICH

TRANSMISSIONS WERE MADE ARE REQUIRED------------------ $539.11"

(D) VOUCHER NO. 37227--- WESTERN UNION BILL

NO. 2791 OF DECEMBER

1942: "PAGE PRINTER COPIES WHICH ARE EVIDENCE ONLY OF

TRANSMISSIONS OVER THE ADMINISTRATIVE OFFICE PRINTER,

WERE FURNISHED IN SUPPORT OF CHARGES FOR VARIOUS

SENT MESSAGES. THE ORIGINALS FROM WHICH

TRANSMISSIONS WERE MADE ARE REQUIRED------------------ $352.69"

CORRESPONDING ADVICE HAS BEEN RECEIVED FROM LIEUTENANT K. E. WOODRING, USNR, CHIEF, FINANCE BRANCH, OFFICE OF STRATEGIC SERVICES, RELATIVE TO SIMILAR EXCEPTIONS FOR LIKE REASONS, THE APPLICABLE PORTIONS OF THE EXPLANATIONS FOR THE EXCEPTIONS BEING QUOTED IN EACH CASE:

(E) BU. VOU. NO. 8887--- D.O. VOU. NO. 1456018---

POSTAL TELEGRAPH-CABLE

CO., WASHINGTON, D.C.

BILL NO. 2790 OF JANUARY

1943: "CHARGES FOR MESSAGES SENT PAID FROM WASHINGTON,

D.C. TO VARIOUS PLACES ARE SUPPORTED ONLY BY

TYPEWRITTEN COPIES EVIDENCING TRANSMISSION OVER

THE DF OR CQ ADMINISTRATIVE OFFICE PRINTER.

THE ORIGINAL MESSAGES FROM WHICH TRANSMISSIONS

WERE ACTUALLY MADE ARE REQUIRED----------------------- $109.33"

(F) BU. VOU. NO. 8803--- D.O. VOU. NO. 1454673---

WESTERN UNION BILLS NOS.

8643 AND 8644 OF JANUARY

1943: "CHARGES FOR VARIOUS TELEGRAMS SENT FROM WASHINGTON,

D.C. TO VARIOUS PLACES ARE SUPPORTED BY

TYPEWRITTEN COPIES EVIDENCING ONLY TRANSMISSION

OVER THE CQ ADMINISTRATIVE OFFICE PRINTER.

THE ORIGINALS FROM WHICH TRANSMISSIONS WERE MADE

ARE REQUIRED------------------------------------------ $152.99"

THE SUBMISSION OF PRINTER COPIES EVIDENCING TRANSMISSION OVER THE ADMINISTRATIVE OFFICE PRINTER, INSTEAD OF THE REQUIRED ORIGINALS FROM WHICH TRANSMISSIONS WERE MADE, WAS APPARENTLY FIRST BASED UPON A MISINTERPRETATION OF GOVERNMENTAL REGULATIONS CONTAINING LANGUAGE SIMILAR TO THE FOLLOWING SENTENCE WHICH APPEARS IN DECISION B-21260 OF THE COMPTROLLER GENERAL, DATED OCTOBER 25, 1941:

"THIS IS BEST ACCOMPLISHED BY ACCOMPANYING THE VOUCHER WITH THE COPIES OF THE TELEGRAMS USED FOR TRANSMISSION, SHOWING THEREON THE COMPANY NOTATIONS WITH RESPECT TO THE TIME FILED, THE NUMBER OF WORDS PAID FOR, ETC., SUCH COPIES BEING COMMONLY REFERRED TO AS TRANSMISSION OR WIRE COPY.'

A CHANGE IN METHOD OF OPERATION THAT MAY HAVE CONTRIBUTED TO THIS MISUNDERSTANDING WAS THE DEVELOPMENT OF THE AUTOMATIC REPERFORATOR, WHICH IS USED IN RELAYING MESSAGES FORMERLY RESENT BY MANUALLY OPERATED TELEGRAPHIC INSTRUMENTALITIES. SUCH REPERFORATORS ARE INSTALLED IN THE WAR DEPARTMENT'S SIGNAL CENTER IN THE PENTAGON BUILDING, FOR USE IN TRANSFERRING MESSAGES FROM THE ARMY COMMUNICATIONS NETWORK TO US OVER DIRECT CIRCUITS TERMINATING IN OUR WASHINGTON AND NEW YORK OFFICES. THE SIGNAL CENTER'S RECORD OF SUCH MESSAGES CONSISTS OF PRINTER COPIES OBTAINED BY CONNECTING PAGE PRINTERS TO THE CIRCUITS TERMINATING IN OUR OFFICES. THE SIGNAL CENTER LATER RELEASES SUCH COPIES TO US FOR BILLING TO THE GOVERNMENT. EXCEPT AS TO ARRANGEMENT OF TEXT MATTER, THEY ARE IDENTICAL IN APPEARANCE TO THE PRINTER COPIES COVERED BY THE ABOVE EXCEPTIONS, THE TRANSMISSION MARKS IN EACH CASE BEING MADE BY MECHANICAL PROCESS INSTEAD OF BY THE USUAL LONGHAND METHOD EMPLOYED IN CONNECTION WITH MANUAL TRANSMISSION.

CLERICAL PRACTICES IN VOGUE IN SOME GOVERNMENT ADMINISTRATIVE OFFICES MAY ALSO HAVE CONTRIBUTED TO THE MISUNDERSTANDING. CASES HAVE BEEN REPORTED WHERE THE TELEPRINTER IN THE GOVERNMENT OFFICE WAS OPERATED BY A STENOGRAPHER, WHO TRANSMITTED THE MESSAGES FROM SHORTHAND NOTES. THE ADMINISTRATIVE OFFICE'S FILE COPY OF THE MESSAGE CONSISTED OF A TYPEWRITTEN COPY PREPARES SOME TIME LATER FROM THE PRINTER COPY WHICH WAS MADE SIMULTANEOUSLY WITH THE TRANSMISSION FROM SHORTHAND NOTES.

THAT THE MISUNDERSTANDING WAS NOT LIMITED TO A FEW PERSONS SEEMS CERTAIN BECAUSE SOME PRINTER COPIES WERE USED FOR BILLING BY WESTERN UNION LATE IN 1942 AND BY THE POSTAL AS EARLY AS JANUARY 1943. AS FAR AS WE CAN NOW DETERMINE, THE PRACTICE WAS TO SOME EXTENT FOLLOWED IN BILLING THE DEPARTMENT'S OR ADMINISTRATIVE OFFICES NAMED BELOW: DEPARTMENT OF LABOR--- CONCILIATION SERVICE WAR DEPARTMENT--- HEADQUARTERS AIR TRANSPORT COMMAND WAR DEPARTMENT--- AIR TRANSPORT COMMAND--- WASHINGTON REGIONAL

AIR CONTROL OFFICE WAR DEPARTMENT--- SIGNAL CENTER, PENTAGON BUILDING WAR DEPARTMENT--- ARMY MAP SERVICE U.S. MARITIME COMMISSION NAVY DEPARTMENT--- NAVAL TORPEDO STATION NAVY DEPARTMENT--- NAVY YARD, WASHINGTON STATE DEPARTMENT OFFICE OF STRATEGIC SERVICES OFFICE OF DEFENSE TRANSPORTATION OFFICE OF COORDINATOR, INTER-AMERICAN AFFAIRS

CONSIDERABLE TIME HAS BEEN SPENT BY A MEMBER OF MY STAFF IN INVESTIGATING THE PRACTICE AND DEVELOPING THE STEPS NECESSARY TO CORRECT IT. ARRANGEMENTS HAVE BEEN MADE TO BE EFFECTIVE ON THE DATES INDICATED, TO DISCONTINUE USE OF PRINTER COPIES IN BILLING THE FOLLOWING: EFFECTIVE APRIL 15, 1945

WAR DEPARTMENT--- HEADQUARTERS AIR TRANSPORT COMMAND

WAR DEPARTMENT--- AIR TRANSPORT COMMAND, WASHINGTON REGIONAL

AIR CONTROL OFFICE

WAR DEPARTMENT--- ARMY MAP SERVICE EFFECTIVE MAY 1, 1945

U.S. MARITIME COMMISSION

NAVY DEPARTMENT--- NAVY YARD, WASHINGTON

OFFICE OF DEFENSE TRANSPORTATION

OFFICE OF COORDINATOR--- INTER-AMERICAN AFFAIRS

NO ACTION APPEARS NECESSARY IN THE CASE OF THE NAVAL TORPEDO STATION, AS WE ARE INFORMED THAT THE ACCOUNT IS NO LONGER ACTIVE. WE ARE ALSO INFORMED THAT USE OF PRINTER COPIES WAS DISCONTINUED BY THE CONCILIATION SERVICE OF THE DEPARTMENT OF LABOR PRIOR TO JANUARY 1, 1945.

WITH RESPECT TO THE FOLLOWING DEPARTMENTS OR ADMINISTRATIVE OFFICES, HOWEVER, WE UNDERSTAND THERE ARE COMPELLING REASONS FOR USE OF THE PRINTER COPIES. THESE REASONS ARE BRIEFLY INDICATED BELOW AND CAN BE CONFIRMED WITH THE DEPARTMENTS OR OFFICES CONCERNED: WAR DEPARTMENT--- SIGNAL CENTER, PENTAGON BUILDING:

AS EXPLAINED IN DETAIL ABOVE, THESE MESSAGES ARE CONSIDERED THE

ORIGINALS BECAUSE UNDER THE METHOD EMPLOYED IN MAKING TRANSMISSION

TO WESTERN UNION ( REPERFORATOR) THERE ARE NO ORIGINAL MESSAGES

IN THE TRUE SENSE OF THE WORD, AND THESE REPRESENT THE NEAREST

APPROACH TO ORIGINALS THAT EXIST. STATE DEPARTMENT:

USE OF PRINTER OF CARBON COPIES HAS BEEN AUTHORIZED BECAUSE THE ORIGINAL

MESSAGES BEAR INFORMATION OF A SECRET NATURE, THE DISCLOSURE OF WHICH

IS CONSIDERED HARMFUL TO THE PUBLIC INTEREST. OFFICE OF STRATEGIC SERVICES:

THE OFFICE OPERATES A MESSAGE CENTER WHICH SERVES MANY DIVISIONS OF

THE ORGANIZATION, AND HANDLES NUMEROUS COMMUNICATIONS OF A HIGHLY

SECRET CHARACTER. IT IS CONSIDERED IMPRACTICABLE TO RELEASE THE

ORIGINALS OF THESE AND OTHERS OF NOT SO SECRET A CHARACTER, AS THEY

CONTAIN EVIDENCE OF RESPONSIBILITY FOR THE COMMUNICATION BEING

TRANSMITTED WHICH FOR ADMINISTRATIVE REASONS THE MESSAGE CENTER NEEDS

TO HAVE READILY AVAILABLE.

THE ABOVE STEPS ARE DESIGNED TO BRING CURRENT BILLING PRACTICES IN LINE WITH THE ESTABLISHED REQUIREMENTS OF THE GOVERNMENT OR TO HAVE EXCEPTIONS PROPERLY EXPLAINED.

WITH RESPECT TO THE ITEMS ALREADY BILLED, THE WESTERN UNION IS FACED WITH A MOST DIFFICULT SITUATION. UP TO FEBRUARY ST, 1945, LOCAL ORIGINATING MESSAGES WERE RETAINED ONLY THREE MONTHS, HENCE PRINTER COPIES USED AS A BASIS FOR BILLING PRIOR TO NOVEMBER 1, 1944 CONSTITUTE THE ONLY RECORDS OF SUCH MESSAGES THAT ARE NOW AVAILABLE. FOR THIS REASON THE TELEGRAPH COMPANY HAS NO CHOICE BUT TO ASK THAT THE PRINTER COPIES BE ACCEPTED AS SATISFACTORY EVIDENCE THAT THE SERVICE IN QUESTION WAS ACTUALLY FURNISHED.

IF ORIGINALS ARE TO BE FURNISHED TO REPLACE PRINTER COPIES USED AS A BASIS FOR BILLING SINCE NOVEMBER 1, 1944, IT WILL BE NECESSARY FOR US TO OBTAIN FROM THE ORIGINAL BILLS A DESCRIPTION OF EACH SUCH MESSAGE SHOWING DATE, NAME OF ADDRESSEE, DESTINATION, CHECK AND AMOUNT OF TOLLS, IN ORDER TO IDENTIFY THE CORRESPONDING ORIGINAL MESSAGE IN OUR FILES (SO-CALLED MAIN OFFICE RELAY). SUCH A TASK NO DOUBT BE BURDENSOME TO GOVERNMENT DEPARTMENTS OR THE TELEGRAPH COMPANY IN CASES WHERE THE BILLS ARE IN PROCESS OF CHECKING OR RENDITION.

IN ABSENCE OF POSITIVE EVIDENCE THAT USE OF THE PRINTER COPIES AS A BASIS FOR BILLING HAS LED TO PAYMENTS FOR TELEGRAPH SERVICE WHICH WAS NOT ACTUALLY RENDERED, IT IS HOPED THAT FAVORABLE CONSIDERATION CAN BE GIVEN TO PASSING PAYMENTS FOR SUCH ITEMS WHICH HAVE ALREADY BEEN BILLED. THIS SUGGESTION WOULD NOT BE OFFERED IF WE WERE NOT CONFIDENT THAT THE BILLING BASED ON PRINTER COPIES IS AS FREE FROM ERRORS AS THAT BASED ON ORIGINAL MESSAGES.

YOU MAY BE SURE THAT THIS MISUNDERSTANDING IS MOST SINCERELY REGRETTED BY THE RESPONSIBLE OFFICIALS AND EMPLOYEES OF THIS COMPANY, AND THAT WE ARE WILLING TO MAKE WHATEVER AMENDS ARE IN OUR POWER AND WHICH YOU DEEM THE CIRCUMSTANCES WARRANT. IT IS ONLY BECAUSE OUR AVAILABLE PERSONNEL IS TAXED TO THE LIMIT TO HANDLE THE PRESENT HEAVY VOLUME OF WARTIME TRAFFIC THAT WE ASK THAT BILLING ALREADY BASED ON PRINTER COPIES BE TREATED THE SAME AS THAT BASED ON ORIGINALS, AND THAT WE BE EXCUSED FROM THE VERY CONSIDERABLE TASK OF SEARCHING OUR VOLUMINOUS MESSAGE FILES FOR THE CORRESPONDING ORIGINAL MESSAGES.

WE WOULD BE GLAD TO LEARN YOUR WISHES WITH RESPECT TO THE ABOVE, IN ORDER THAT WE MAY REPLY TO THE COMMUNICATIONS FROM THE DEPARTMENT OF LABOR AND THE OFFICE OF STRATEGIC SERVICES.

WHERE MESSAGES ARE FILED WITH THE TELEGRAPH COMPANY BY MEANS OF THE TELEPRINTER, THE ORIGINALS ORDINARILY ARE THOSE WHICH WERE RECEIVED OVER THE PRINTER AT THE TELEGRAPH OFFICE AND FROM WHICH TRANSMISSIONS WERE THERE MADE.

THE AIR TRANSPORT COMMAND, WAR DEPARTMENT, WAS ADVISED RECENTLY THAT THE PRINTER COPIES OF MESSAGES FILED WITH YOUR COMPANY BY THE HEADQUARTERS AND WASHINGTON REGIONAL AIR CONTROL OFFICES BY MEANS OF THE PRINTER WOULD BE ACCEPTED AS THE ORIGINALS FOR AUDIT PURPOSES WHERE AUTOMATIC TRANSMISSION WAS MADE ON A PERFORATOR AT YOUR COMPANY'S OFFICE.

THE SIGNAL CORPS, WAR DEPARTMENT, RECENTLY WAS GRANTED PERMISSION TO HAVE CHARGES FOR MESSAGES FILED WITH THE TELEGRAPH COMPANY BY MEANS OF THE PRINTER BY THE VARIOUS SIGNAL CENTERS OF THE WAR DEPARTMENT IN WASHINGTON, D.C., AND VICINITY, SUPPORTED BY COPIES OF THE MESSAGES FROM WHICH TRANSMISSIONS WERE MADE AT SUCH SIGNAL CENTERS.

IT HAS BEEN THE PRACTICE OF THIS OFFICE TO ACCEPT FOR AUDIT PURPOSES EITHER ADMINISTRATIVE ORIGINALS (THOSE FROM WHICH TRANSMISSIONS WERE MADE AT THE ADMINISTRATIVE OFFICE) OR COMPANY ORIGINALS IN SUPPORT OF BILLS FOR TELEGRAPH SERVICE RENDERED THE GOVERNMENT DEPARTMENTS AND AGENCIES IN WASHINGTON, D.C. WHERE THIS PRACTICE HAS BEEN ALLOWED, THERE HAS BEEN THE REQUIREMENT THAT THE BILLS MUST BE SUPPORTED CONSISTENTLY BY THE SAME TYPE OF EVIDENCE. THOUGH THE CONTENTS OF YOUR LETTER APPEAR TO INDICATE THAT IT IS YOUR COMPANY'S INTENTION GENERALLY TO SUPPORT CURRENT AND FUTURE GOVERNMENT BILLS, COVERING CHARGES FOR SENT PAID MESSAGES, WITH THE COMPANY ORIGINALS, IT IS NOT BELIEVED THAT YOU INTEND OR DESIRE TO DISCONTINUE THE PRACTICE OF FURNISHING ADMINISTRATIVE ORIGINALS WHERE DEEMED NECESSARY TO MEET BILLING REQUIREMENTS. IT IS UNDERSTOOD THAT THE COMPANY ORIGINALS, IN MANY INSTANCES, DO NOT CONTAIN IDENTIFICATION NECESSARY TO PERMIT BILLINGS AGAINST SECTIONS OR DIVISIONS OF AN ADMINISTRATIVE OFFICE. THE QUESTION OF SUPPORTING CHARGES AGAINST THE GOVERNMENT FOR SENT PAID MESSAGES BY THE ORIGINALS OF THOSE MESSAGES HAS BEEN THE SUBJECT OF NUMEROUS DECISIONS AND THE MANY EXCEPTIONS WHICH HAVE BEEN STATED BY THIS OFFICE BECAUSE SUCH CHARGES WERE NOT PROPERLY SUPPORTED INDICATE THAT THERE ALWAYS HAS BEEN A CERTAIN AMOUNT OF MISUNDERSTANDING IN THE MATTER. THE ADVENT OF SUCH AUTOMATIC MACHINES AS THE TELEPRINTER AND THE REPERFORATOR (OR PERFORATOR) INTO THE COMMUNICATION FIELD HAS TENDED GREATLY TO INCREASE THAT MISUNDERSTANDING. 21 COMP. GEN. 364; 22 ID. 387.

PRESENT CONDITIONS APPEAR TO WARRANT A RELAXATION OF THE RULE AS TO ORIGINAL MESSAGES WHERE THE MESSAGES ARE FILED WITH THE TELEGRAPH COMPANIES BY ADMINISTRATIVE OFFICES BY MEANS OF THE TELEPRINTER. WHERE SUCH A FILING METHOD IS USED, THERE WILL BE IN THE ORDINARY CASE THREE TYPES OF MESSAGES IN EXISTENCE ANY ONE OF WHICH WILL OR SHOULD BEAR NOTATIONS EVIDENCING TRANSMISSION. THESE TYPES ARE ADMINISTRATIVE ORIGINALS, PRINTER COPIES (PAGE OR TAPE ORIGINALS COMING FROM THE PRINTER AT THE ADMINISTRATIVE OFFICE) AND THE COMPANY ORIGINALS (SO CALLED MAIN OFFICE RELAYS). IN THE CASE OF THOSE MESSAGES FORWARDED BY THE TELEGRAPH COMPANY BY MEANS OF THE REPERFORATOR, THERE WILL BE NO COMPANY ORIGINALS.

THE BASIC REASON FOR THE REQUIREMENT THAT THE ORIGINALS BE FILED IS TO INSURE THAT THE CHARGES FOR TRANSMISSION WERE CORRECTLY COMPUTED FOR THE SERVICES ACTUALLY RENDERED AND TO PREVENT DUPLICATING PAYMENT OF SUCH CHARGES. 21 COMP. GEN. 364. ANY ONE OF THE THREE TYPES MENTIONED WILL SHOW THAT SERVICES ACTUALLY HAVE BEEN RENDERED--- CONSIDERING IN THIS CONNECTION THE SAFEGUARDS EMPLOYED BY THE COMPANIES IN RETRANSMISSIONS OF THE MESSAGES--- AND WILL SERVE FOR AUDIT PURPOSES IN VERIFYING THE CORRECTNESS OF THE CHARGES. SECURITY FROM DUPLICATE PAYMENTS MAY BE OBTAINED BY THE CONSISTENT USE OF ANY ONE TYPE IN BILLINGS AGAINST A GIVEN OFFICE.

HENCEFORTH, AND FOR THE REASONS HEREIN STATED, THIS OFFICE WILL ACCEPT FOR AUDIT PURPOSES ADMINISTRATIVE ORIGINALS, PRINTER COPIES, OR COMPANY ORIGINALS OF SENT PAID MESSAGES TO SUPPORT CHARGES THEREFOR, WHERE THOSE MESSAGES HAVE BEEN FILED WITH THE TELEGRAPH COMPANY OVER THE TELEPRINTER, PROVIDED, OF COURSE, THAT THERE BE ABSOLUTE CONSISTENCY IN THE USE OF THE TYPE CONSIDERED AS APPROPRIATE FOR USE IN BILLING A PARTICULAR OFFICE. EXCEPTIONS WILL BE STATED AGAINST VOUCHERS ON WHICH PAYMENTS HERETOFORE HAVE BEEN MADE IF THEY ARE SUPPORTED BY ANY ONE OF THOSE TYPES; AND EXCEPTIONS PREVIOUSLY STATED WILL BE ADJUSTED ACCORDINGLY.