B-4547, JULY 25, 1939, 19 COMP. GEN. 102

B-4547: Jul 25, 1939

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TRANSPORTATION - DEPENDENTS - NAVY - LOCATION OF DEPENDENTS ON RECEIPT OF CHANGE OF STATION ORDERS SINCE THE MEASURE OF THE MONETARY ALLOWANCE AUTHORIZED IN LIEU OF TRANSPORTATION IN KIND OF DEPENDENTS IS CONTROLLED BY WHERE THE DEPENDENTS ARE WHEN ORDERS OF CHANGE OF STATION ARE RECEIVED. AS FOLLOWS: THE NAVY DEPARTMENT IS IN RECEIPT OF A LETTER FROM THE CHIEF OF THE AUDIT DIVISION. IT IS NOTED THAT THE LOCATION OF DEPENDENTS AT TIME OF RECEIPT OF ORDERS IS NOT SPECIFICALLY INDICATED IN MANY CASES. "IT IS REQUESTED THAT STEPS BE TAKEN TO REQUIRE THAT. THE PAYEE STATE THE LOCATION ON DATE OF RECEIPT OF ORDERS OF EACH DEPENDENT FOR WHOSE TRANSPORTATION PAYMENT IS MADE. "PROMPT ADVICE OF ACTION TAKEN IN THE MATTER IS REQUESTED.'.

B-4547, JULY 25, 1939, 19 COMP. GEN. 102

TRANSPORTATION - DEPENDENTS - NAVY - LOCATION OF DEPENDENTS ON RECEIPT OF CHANGE OF STATION ORDERS SINCE THE MEASURE OF THE MONETARY ALLOWANCE AUTHORIZED IN LIEU OF TRANSPORTATION IN KIND OF DEPENDENTS IS CONTROLLED BY WHERE THE DEPENDENTS ARE WHEN ORDERS OF CHANGE OF STATION ARE RECEIVED, NAVY TRAVEL INSTRUCTIONS SHOULD REQUIRE A SHOWING AS TO THE SAID LOCATION ON VOUCHERS SUBMITTED FOR PAYMENT OF THE SAID ALLOWANCE.

ASSISTANT COMPTROLLER GENERAL ELLIOTT TO THE SECRETARY OF THE NAVY, JULY 25, 1939:

THERE HAS BEEN RECEIVED YOUR LETTER OF MAY 24, 1939, AS FOLLOWS:

THE NAVY DEPARTMENT IS IN RECEIPT OF A LETTER FROM THE CHIEF OF THE AUDIT DIVISION, GENERAL ACCOUNTING OFFICE, DATED APRIL 15, 1939, FILE A-WER-MP, READING AS FOLLOWS:

"IN CONNECTION WITH THE PAYMENT OF COST OF TRANSPORTATION OF DEPENDENTS OF OFFICERS AND ENLISTED MEN OF THE NAVY FOR TRAVEL INCIDENT TO ORDERS DIRECTING A CHANGE OF STATION, IT IS NOTED THAT THE LOCATION OF DEPENDENTS AT TIME OF RECEIPT OF ORDERS IS NOT SPECIFICALLY INDICATED IN MANY CASES.

"IT IS REQUESTED THAT STEPS BE TAKEN TO REQUIRE THAT, IN THE PREPARATION OF VOUCHERS FOR SUCH PAYMENTS, THE PAYEE STATE THE LOCATION ON DATE OF RECEIPT OF ORDERS OF EACH DEPENDENT FOR WHOSE TRANSPORTATION PAYMENT IS MADE.

"PROMPT ADVICE OF ACTION TAKEN IN THE MATTER IS REQUESTED.'

THE ABOVE-QUOTED LETTER IN EFFECT CONTEMPLATES REQUIRING THAT IN THE PREPARATION OF VOUCHERS FOR PAYMENT OF COST OF TRANSPORTATION OF DEPENDENTS OF NAVAL PERSONNEL INCIDENT TO ORDERS DIRECTING A CHANGE OF STATION, THE OFFICER OR ENLISTED MAN CONCERNED SHALL STATE THE LOCATION ON DATE OF RECEIPT OF ORDERS OF EACH DEPENDENT FOR WHOSE TRANSPORTATION PAYMENT IS MADE.

COMPLIANCE WITH SUCH REQUEST WOULD INVOLVE A RADICAL DEPARTURE FROM PRESENT PROCEDURE IN THE ADMINISTRATION OF TRANSPORTATION OF DEPENDENTS, AS NOW PROVIDED IN U.S. NAVY TRAVEL INSTRUCTIONS. FOR THIS REASON THE NAVY DEPARTMENT REQUESTS TO BE FURTHER ADVISED AS TO WHETHER OR NOT IT IS THE DESIRE OF THE COMPTROLLER GENERAL OF THE UNITED STATES THAT THE RADICAL CHANGE IN ADMINISTRATIVE PROCEDURE CALLED FOR IN THE ABOVE-QUOTED LETTER BE ADOPTED BY THE NAVY DEPARTMENT.

UNDER THE STATUTE AUTHORIZING TRANSPORTATION OF DEPENDENTS ON PERMANENT CHANGE OF STATION THE OFFICER OR MAN IS ENTITLED TO TRANSPORTATION OF DEPENDENTS FROM THE PLACE THE DEPENDENTS ARE WHEN THE ORDERS ARE RECEIVED TO THE NEW STATION, NOT TO EXCEED THE DISTANCE FROM THE OLD TO THE NEW STATION. 2 COMP. GEN. 464; 4 ID. 40; B 223, JANUARY 13, 1939, 209 MS COMP. GEN. 1015. SINCE THE MEASURE OF THE MONETARY ALLOWANCE AUTHORIZED IN LIEU OF TRANSPORTATION IN KIND OF DEPENDENTS IS CONTROLLED BY WHERE THE DEPENDENTS ARE WHEN ORDERS OF CHANGE OF STATION ARE RECEIVED, EVIDENCE OF THE LOCATION OF THE DEPENDENTS AT SUCH TIME IS MATERIAL TO A PROPER DETERMINATION OF THE AMOUNT DUE THE OFFICER OR MAN FOR THEIR TRANSPORTATION.

RELATIVE TO THE EVIDENCE REQUIRED TO BE FURNISHED IN PREPARATION OF VOUCHERS FOR PAYMENT OF THE MONETARY ALLOWANCE IN LIEU OF TRANSPORTATION IN KIND OF DEPENDENTS, THE ARMY REGULATIONS, AR 35-5320 8A (3), REQUIRE A SHOWING AS TO " LOCATION OF ALL DEPENDENTS WHEN CHANGE OF STATION ORDERS WERE RECEIVED.' ARTICLE 2513-7 (B) (8), NAVY TRAVEL INSTRUCTIONS, WHEN TRAVEL IS BY AUTOMOBILE OR OTHER THAN COMMON CARRIER, REQUIRES---

(A) A CERTIFICATE SHOWING MEANS OF CONVEYANCE.

(B) A CERTIFICATE SHOWING TIME OF DEPARTURE FROM OLD STATION AND TIME OF ARRIVAL AT NEW STATION.

TO ADD TO THESE INSTRUCTIONS A REQUIREMENT TO SHOW LOCATION OF DEPENDENTS SIMILAR TO THAT CONTAINED IN THE ARMY REGULATIONS WOULD NOT SEEM TO INVOLVE A "RADICAL DEPARTURE FROM PRESENT PROCEDURE" AND AS THE INFORMATION IS ESSENTIAL TO A PROPER AUDIT OF VOUCHERS COVERING PAYMENT OF THE MONETARY ALLOWANCES IN LIEU OF TRANSPORTATION IN KIND OF DEPENDENTS, IT WILL BE APPRECIATED IF APPROPRIATE INSTRUCTIONS MAY BE ISSUED DIRECTING THE INCLUSION OF THE INFORMATION ON THE VOUCHER.