B-407256.2: Apr 11, 2013
- Full Report:
Celtech Corporation, of Carlsbad, New Mexico, protests the Department of the Air Force's award of a contract to Atec, Inc., of Stafford, Texas, under request for proposals (RFP) No. FA8519-11-R-21050, a competitive small business set-aside for repair support of engine test stands. Celtech asserts that the agency's technical and price/cost evaluations of Atec's proposal were unreasonable.
We deny the protest.
DOCUMENT FOR PUBLIC RELEASE
The decision issued on the date below was subject to a GAO Protective Order. This redacted version has been approved for public release.
Matter of: Celtech Corporation
Date: April 11, 2013
Protest that agencys evaluation of awardees proposal for repair of aircraft engine test stands was unreasonable is denied where agency reasonably concluded that awardees detailed proposal acceptably addressed each sample task, and the potential need of the awardee for reverse engineering was not significantly greater than that of the protester.
Celtech Corporation, of Carlsbad, New Mexico, protests the Department of the Air Forces award of a contract to Atec, Inc., of Stafford, Texas, under request for proposals (RFP) No. FA8519-11-R-21050, a competitive small business set-aside for repair support of engine test stands. Celtech asserts that the agencys technical and price/cost evaluations of Atecs proposal were unreasonable.
We deny the protest.
The RFP sought proposals to provide worldwide field and depot level repair support, phone-based technical support, and commissioning support of relocated engine test stands (ETS) in the T-20 (T-20,T-20A, T-20B, T-20C) and T-21 (T-21, T-21A, T-21D) series. ETSs are used for organizational level testing of uninstalled aircraft engines, and are comprised of four major parts: thrust (T-20 series) or turboprop (T-21 series) trailer; fuel trailer; control cab; and instrumentation, data acquisition and control (ID&C) system. All versions, with the exception of the T-20C and T-21D, include mechanical gauges for readouts (analog). The T-20C and T-21D type ETSs incorporate a digital computer-based ID&C system known as the engine data acquisition system (ENDAS). The ENDAS uses software proprietary to Celtech.
The solicitation contemplated award of a requirements contract, with a base year and four 1-year options, comprised of time-and-materials, fixed-price, and cost-reimbursable contract line items. Award was to be made to the technically acceptable offeror whose proposal represented the best value considering past performance and price/cost.
Offerors were required to detail a technical approach to repairing the various ETSs. In this regard, offerors were to address five representative sample tasks, providing the supporting rationales and assumptions for their approaches and identifying any omitted or incomplete information necessary for meeting the task requirements. The RFP specifically cautioned that the governments technical data packages (drawings and technical orders) were incomplete and/or outdated, and that some tasks might involve a significant amount of reverse engineering to provide repair solutions. RFP at 3.
Technical acceptability was to be evaluated on the basis of six subfactors: performance-based work statement; engineering configuration control; disassemble/reassemble capabilities; resource planning/management; repair capabilities; and key personnel. As part of this evaluation, technical risk was to be assessed based on the degree to which an offerors proposed approach to the RFPs requirements may cause disruption of schedule, increased costs, or degraded performance; the need for increased government oversight; and the likelihood of unsuccessful contract performance. RFP at 90. Further, offers could be determined unacceptable, even though meeting minimum requirements, if the proposed approach posed too great a risk. Id.
Offerors proposed cost/price was to be evaluated for reasonableness, balance, and total evaluated price (TEP). The TEP was to be based on evaluation of an offerors proposed fully-burdened fixed hourly rates for each of ten specified labor categories for the base and option years for the prime and all subcontractors (as well as the estimated percentages of work for each), and add-on factors for subcontracts and materials. The proposed labor rates were to be multiplied by an estimated number of hours determined by the government (but not disclosed to the offerors) and weighted by the offerors estimated percentage of performance. RFP, as amended, at 93.
Only Celtech and Atec submitted proposals. After conducting discussions with both offerors, the agency eliminated Celtechs proposal from the competitive range on the basis that it was technically unacceptable. However, when Celtech protested the elimination of its proposal, the agency took corrective action, readmitting the proposal to the competitive range. Our Office then dismissed the protest as academic (B-407256, Sept. 19, 2012).
The agency subsequently conducted additional discussions and requested final proposal revisions in December 2012. Both revised proposals were evaluated as technically acceptable and as having a satisfactory confidence rating for past performance. However, Atecs final evaluated price was $9.8 million while Celtechs was $13.6 million. The contracting officer, as source selection authority, determined that Atecs lower-priced proposal represented the best value to the government. After receiving notice of the award, Celtech filed this protest challenging the evaluation of Atecs proposal.
Celtech asserts that the agencys evaluation failed to adequately consider and account for Atecs ability to perform the contract. In this regard, Celtech does not challenge any specific aspect of Atecs proposal or of the evaluators findings; rather it asserts that, given Atecs lack of access to Celtechs complete, proprietary technical data and drawings, the awardee will face a significant amount of reverse engineering. RFP at 3. Noting that work such as that included under Sample Tasks 1, 2, and 3 involves the protesters proprietary ENDAS computer instrumentation (e.g., requirements to correct erroneous displays of information, calibrate the ENDAS system, etc.), Celtech argues that the evaluators should have considered Celtechs technical advantages as compared with Atecs asserted inability to reverse engineer a software solution to these ENDAS-related problems and the risk of delayed performance, increased costs, or non-performance due to Atecs lack of access to Celtechs proprietary information. See Celtech Comments at 4-6, 8.
In reviewing protests relating to an agencys evaluation of proposals, we will not independently reevaluate proposals; rather, we will review the record to ensure that the agencys evaluation was consistent with the terms of the solicitation and applicable statutes and regulations. Engineered Elec. Co. d/b/a/ DRS Fermont, B-295126.5, B-295126.6, Dec. 7, 2007, 2008 CPD ¶ 4 at 3-4. Mere disagreement with the agencys evaluation is not sufficient to call an evaluation into question. Ben-Mar Enters., Inc., B-295781, Apr. 7, 2005, 2005 CPD ¶ 68 at 7.
The agencys technical evaluation was unobjectionable. While Celtech asserts that the agency should have considered its asserted superior capabilities (given its access to its own proprietary software), the RFP did not provide for the evaluation of offerors relative access to technical information. Instead, it provided for an assessment of technical acceptability. RFP at 89. Thus, in accordance with the RFP, the evaluators reviewed Atecs proposal to determine whether it had provided a sound, compliant approach that met the requirements of the five sample tasks and demonstrated a thorough knowledge and understanding of the requirements and their associated risks. Id.
For example, under Sample Task 1, for the repair of a T-20C ETS displaying instrumentation parameter problems, the evaluators noted that Atecs solution included a detailed discussion of its proposed approach, including the tasks to be performed. In this regard, Atec discussed eliminating the engine as the cause; fault isolation of several components with an expected outcome; a plan of disassembly, repair, and re-assembly; a list of testing/inspection requirements; validation of the repair to include precision measurement equipment laboratory calibration and successful engine runs; a list of work tasks to be performed to the third work breakdown structure level; a proposed task delivery schedule; identification of all personnel required for the task, including hours for each; a risk mitigation plan comparing the original risk and the reduced mitigated risk; a list of all data deliverables; and how to submit and implement any necessary technical order and drawing changes as required under the solicitations performance work statement. Final Technical Report at 8. Based on their review of Atecs proposal, the evaluators found the firm provided a detailed, thorough understanding of the requirements, addressing all issues under each subfactor for each sample task. Celtech has not shown this conclusion to be unreasonable.
Nor has Celtech shown that the agency failed to reasonably account for the likely need for reverse engineering by Atec. On the contrary, the record supports the agency position that Celtech has overemphasized Atecs relative need for reverse engineering. Technical Lead Evaluator Declaration ¶ 11. As an initial matter, according to the agency, although the ENDAS system on the digital ETSs uses Celtech software that manipulates data from a tested engine, replacing analog indicators and gauges with virtual instruments, much of the ENDAS hardware is commercial and not proprietary to Celtech. Id. ¶ 8. Further, since the existing ETSs have evolved over time, they exist in different configurations of hardware components, some of which are obsolete or otherwise no longer available. Id. at ¶ 11. Thus, according to the agency, both Atec and Celtech on occasion would need to resort to reverse engineering in order to complete a satisfactory repair. (Indeed, the agency reports that Celtech itself has previously undertaken reverse engineering as part of its ETS work for the government.) Id. The agency further notes that while it is conceivable that a repair might be needed that only the original manufacturer, with access to its proprietary information, would be able to perform, in fact actual ETS repairs have involved very little access to anything proprietary to Celtech. Id. ¶ 9. Finally, the agency notes that since the Air Force has Celtechs software available in its computer program identification number libraries, Air Force field operating personnel can reload ENDAS software if required. Id. ¶¶ 8, 10.
The record further reflects that the agency fully considered in its evaluation any potential risk associated with Atecs lack of access to Celtech proprietary information. In this regard, Atecs proposal specifically addressed risk, including opportunities for reverse engineering and any inability to diagnose and repair a particular issue, mitigating these issues in part through its access to a large pool of qualified resources through its subcontractor. Atec Proposal at 14, 27, 34, 43, 50. The evaluators included Atecs risk mitigation plan in their evaluation of each sample task approach for acceptability and identified no areas that would likely cause schedule disruption, increased cost, degraded performance, the need for increased government oversight, or the likelihood of unsuccessful contract performance. Final Technical Report at 31.
Celtech further asserts that the price evaluation was flawed because the agency failed to apply to each offeror a reasonable estimate of the necessary hours based on the capabilities of the individual offeror. Protest at 13; Celtech Comments at 7. In this regard, Celtech argues that since the contract includes time and materials line items, the agency should have considered that Atecs lack of access to Celtechs proprietary information would require additional time for reverse engineering. Protest at 13.
Celtechs assertion is without merit. The RFP did not require offerors to submit specific estimates of the number of hours necessary to perform each of the time and material CLINs. Instead, offerors proposed fully-burdened labor rates for each labor category for the prime and any subcontractors, along with add-on factors for subcontracts and materials. The RFP provided for the subsequent evaluation as follows:
To evaluate the offerors proposal for labor cost, the offerors provided labor rates will be multiplied by an estimated number of hours determined by the government and weighted by the offerors estimated percentage of performance, applying the subcontract add-on factor. . . . The totals for estimated hours and material estimates will not be disclosed to the offerors and will be used for evaluation purposes only. The estimated unit price will be multiplied by the BEQs [best estimated quantities] provided in the schedule for basic and each option.
RFP at 93.
We see nothing in the above provision which required evaluators to use an offeror-specific estimate of labor hours, based on an offerors access to proprietary information and potential for reverse engineering, rather than applying a single government estimate to each offerors unique labor rates. Indeed, the agency explains that it was unaware of any possible way to determine in advance how long it might take one company versus another to solve a repair issue requiring reverse engineering. Technical Lead Evaluator Declaration ¶ 11. In any case, as discussed above, the record supports the agency position that Celtech has overemphasized Atecs relative need for reverse engineering and the need for access to the protesters proprietary information. To the extent Celtech believed that individualized estimates for reverse engineering were an appropriate calculation for the price evaluation, it was required to protest such an alleged solicitation impropriety prior to the closing time for receipt of proposals. 4 C.F.R. § 21.2(a)(1) (2012). Thus, any post-award protest on this ground is untimely and not for consideration.
The protest is denied.
Susan A. Poling