B-30403, DECEMBER 10, 1942, 22 COMP. GEN. 531

B-30403: Dec 10, 1942

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OF TRANSPORTATION TOKENS OR TICKETS IN BULK WHICH ARE TO BE LATER DISTRIBUTED TO PERSONS WHOSE TRANSPORTATION IS NOT CURRENT NEED AT THE TIME THE TICKETS ARE PURCHASED AND WHO CANNOT BE IDENTIFIED ON A TRANSPORTATION REQUEST. 1942: I HAVE YOUR LETTER OF OCTOBER 20. AS FOLLOWS: THERE IS ENCLOSED HEREWITH A LETTER FROM THE OFFICER-IN-1CHARGE. IT WILL BE OBSERVED FROM THE ENCLOSURE THAT THE TICKETS SO PURCHASED ARE TO BE USED FOR THE TRANSPORTATION OF ACCEPTED APPLICANTS FOR ENLISTMENT FROM NAVY RECRUITING SUBSTATIONS TO THE MAIN NAVY RECRUITING STATION AND FOR THE RETURN OF REJECTED APPLICANTS FOR ENLISTMENT TO THEIR HOME. YOUR DECISION IS REQUESTED AS TO WHETHER CURRENT NAVAL APPROPRIATIONS ARE AVAILABLE FOR THE PURCHASE OF BUS TICKETS IN BULK ON TRANSPORTATION REQUESTS.

B-30403, DECEMBER 10, 1942, 22 COMP. GEN. 531

NAVY DEPARTMENT PURCHASES OF TRANSPORTATION TOKENS OR TICKETS IN BULK - PURCHASE PROCEDURE PURCHASE VOUCHERS--- RATHER THAN TRANSPORTATION REQUESTS--- SHOULD BE USED BY THE NAVY DEPARTMENT FOR THE PURCHASE, UNDER THE AUTHORITY OF THE ACT OF APRIL 27, 1904, OF TRANSPORTATION TOKENS OR TICKETS IN BULK WHICH ARE TO BE LATER DISTRIBUTED TO PERSONS WHOSE TRANSPORTATION IS NOT CURRENT NEED AT THE TIME THE TICKETS ARE PURCHASED AND WHO CANNOT BE IDENTIFIED ON A TRANSPORTATION REQUEST.

COMPTROLLER GENERAL WARREN TO THE SECRETARY OF THE NAVY, DECEMBER 10, 1942:

I HAVE YOUR LETTER OF OCTOBER 20, 1942, AS FOLLOWS:

THERE IS ENCLOSED HEREWITH A LETTER FROM THE OFFICER-IN-1CHARGE, U.S. NAVY RECRUITING STATION, BUFFALO, N.Y., DATED SEPTEMBER 17, 1942, WITH ACCOMPANYING ENDORSEMENTS, RELATIVE TO THE PROPOSED PURCHASE OF BUS TICKETS IN BULK ON TRANSPORTATION REQUESTS.

IT WILL BE OBSERVED FROM THE ENCLOSURE THAT THE TICKETS SO PURCHASED ARE TO BE USED FOR THE TRANSPORTATION OF ACCEPTED APPLICANTS FOR ENLISTMENT FROM NAVY RECRUITING SUBSTATIONS TO THE MAIN NAVY RECRUITING STATION AND FOR THE RETURN OF REJECTED APPLICANTS FOR ENLISTMENT TO THEIR HOME.

YOUR DECISION IS REQUESTED AS TO WHETHER CURRENT NAVAL APPROPRIATIONS ARE AVAILABLE FOR THE PURCHASE OF BUS TICKETS IN BULK ON TRANSPORTATION REQUESTS, AS PROPOSED IN THE ENCLOSURE.

THE LETTER DATED SEPTEMBER 17, 1942, REFERRED TO IN YOUR SUBMISSION, IS AS FOLLOWS:

1. WITH A VIEW TO DECREASING UNNECESSARY CLERICAL WORK AT RECRUITING SUBSTATIONS, AUTHORITY IS REQUESTED TO PURCHASE BUS TICKETS IN BULK FOR USE IN TRANSPORTATION OF ACCEPTED APPLICANTS FROM SUBSTATIONS TO MAIN STATION AND FOR THE TRANSPORTATION OF REJECTED APPLICANTS TO THEIR HOMES. BECAUSE OF RAILROAD SCHEDULES PECULIAR TO THE BUFFALO RECRUITING DISTRICT PRACTICALLY ALL TRANSPORTATION BETWEEN BUFFALO AND ITS SUBSTATIONS IS ISSUED VIA BUS. THE NAVY RECRUITING SUBSTATION, ELMIRA IS THE ONLY EXCEPTION.

2. IT IS NOW NECESSARY TO ISSUE TRANSPORTATION REQUESTS, FORM NNAV 91, AND TO LIST ALL TRAVEL ISSUED ON GOVERNMENT TRANSPORTATION REQUESTS ON SEMI-MONTHLY FORM S AND A 30. BECAUSE OF DIFFICULTY IN GROUPING DRAFTS OF ACCEPTED APPLICANTS AT THE SUBSTATIONS, A MAJORITY OF THE TRANSPORTATION REQUESTS ARE ISSUED INDIVIDUALLY. SUBURBAN TRAVEL TO SUBSTATION CITIES DOES NOT PERMIT THE FORMATION OF DRAFTS FOR WHOM ONE TRANSPORTATION REQUEST COULD BE ISSUED. IN ADDITION, IMMINENCE OF INDUCTION OF CERTAIN MEN INTO THE ARMY NECESSITATES ISSUE OF INDIVIDUAL TRANSPORTATION AT VARIOUS TIMES OF THE DAY TO PERMIT THEIR ENLISTMENT BEFORE THE ARMY DEADLINE.

3. UNDOUBTEDLY, ELIMINATION OF THE PREPARATION OF GOVERNMENT TRANSPORTATION REQUESTS AND FORM NNAV 91, TOGETHER WITH A FORM S AND A 30 MARKEDLY DECREASED IN VOLUME, WOULD SIMPLIFY ACCOUNTING AND CLERICAL WORK BOTH AT THE STATIONS IN THE FIELD AND IN THE BUREAU.

4. IT IS PROPOSED THAT ACCOUNTING OF BUS TICKETS COULD BE MADE BY OBTAINING THE RECEIPT OF THE TRAVELER FOR THE NUMBER OF THE TICKET ISSUED IN A PERMANENT LEDGER, AND THAT THE TOTAL ISSUES AND THE COST COULD BE INCLUDED IN THE MONTHLY REPORT OF THE VALUE OF TRANSPORTATION AND TRAVELING EXPENSES NOT INCLUDED ON THE SCHEDULE OF TRANSPORTATION REQUESTS ( FORM S AND A 30).

5. IF THE BUREAU AUTHORIZES THE PURCHASE OF BUS TICKETS AS REQUESTED HEREIN, IT WILL BE NECESSARY THAT REFERENCE (A) BE AMENDED BY THE ADDITION OF APPROXIMATELY $13,500 FOR THE COST OF SUCH TICKETS FOR THE REMAINDER OF THE PRESENT FISCAL YEAR.

THE FOREGOING LETTER OF SEPTEMBER 17, 1942, WAS FORWARDED THROUGH YOUR OFFICE BY THREE ENDORSEMENTS, WHICH, WHILE RECOMMENDING FAVORABLE ACTION UPON THE REQUEST FOR AUTHORITY TO PURCHASE BUS TICKETS IN BULK, SUGGEST THAT IT WOULD BE MORE DESIRABLE TO MAKE USE OF TRANSPORTATION REQUESTS FOR SUCH PURCHASES RATHER THAN A PURCHASE VOUCHER.

THE ACT OF APRIL 27, 1904, 33 STAT. 403 (34 U.S.C. 891), PROVIDES:

THE SECRETARY OF THE NAVY IS AUTHORIZED TO CONTINUE TO PURCHASE SUCH MILEAGE BOOKS, COMMUTATION TICKETS, AND OTHER SIMILAR TRANSPORTATION TICKETS AS MAY IN HIS DISCRETION SEEM NECESSARY, AND TO FURNISH SAME TO OFFICERS AND OTHERS ORDERED TO PERFORM TRAVEL ON OFFICIAL BUSINESS; AND PAYMENT FOR SUCH TRANSPORTATION TICKETS UPON THEIR RECEIPT, IN ACCORDANCE WITH COMMERCIAL USAGE, OR PRIOR TO THE ACTUAL PERFORMANCE OF THE TRAVEL INVOLVED, SHALL NOT BE REGARDED AS AN ADVANCE OF PUBLIC MONEY WITHIN THE MEANING OF SECTION 529 OF TITLE 31. THIS SPECIAL STATUTORY PROVISION MAKES THE NAVY DEPARTMENT APPROPRIATIONS OTHERWISE AVAILABLE FOR TRANSPORTATION OF PERSONS AVAILABLE, ALSO, FOR THE PURCHASE OF TOKENS OR TICKETS IN BULK, LEAVING FOR DETERMINATION ONLY THE QUESTION OF WHETHER SUCH BULK PURCHASES MAY BE MADE ON TRANSPORTATION REQUESTS OR MUST BE MADE BY PURCHASE VOUCHERS. TRANSPORTATION REQUESTS ARE IN COMMON USE WHEN FURNISHING TRANSPORTATION TO GROUPS, WHICH MAY BE IDENTIFIED THEREON BY THE NAME OF THE PERSON IN CHARGE OF THE GROUP. HOWEVER, IN A LETTER OF DECEMBER 19, 1940, A-89210, TO THE CHAIRMAN, UNITED STATES EMPLOYEES COMPENSATION COMMISSION, IT WAS STATED:

THE FORM OF TRANSPORTATION REQUEST CURRENTLY IN USE WAS PRESCRIBED BY GENERAL REGULATIONS NO. 46, DATED OCTOBER 10 (16), 1925, FOR USE AS AN ORDER ON COMMON CARRIERS TO FURNISH AUTHORIZED PASSENGER TRANSPORTATION SERVICE, BUT SUCH USE DID NOT CONTEMPLATE OR EMBRACE THE PROCUREMENT IN BULK OF TOKENS OR TICKETS FROM STREETCAR OR OTHER LOCAL TRANSPORTATION COMPANIES, SUCH AS IS REFLECTED IN CONNECTION WITH THE TRANSPORTATION REQUESTS REFERRED TO ABOVE. AS STATED IN PARAGRAPH 20 OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS, AS AMENDED, "TRANSPORTATION REQUESTS * * * SHOULD NOT BE ISSUED TO COMPANIES OTHER THAN TRANSPORTATION LINES COMMONLY RECOGNIZED AS SUCH.' (SEE ALSO PARAGRAPH 17 OF THE SAME REGULATIONS FOR DEFINITION OF A TRANSPORTATION REQUEST.)

ACCORDINGLY, IF IT IS FOUND ADMINISTRATIVELY DESIRABLE TO PROCURE SUPPLIES OF STREETCAR TICKETS OR TOKENS FOR ISSUANCE TO EMPLOYEES AS THE NEEDS OF THE SERVICE JUSTIFY, SUCH PROCUREMENT SHOULD BE MADE THROUGH THE USE OF A PUBLIC VOUCHER FOR PURCHASES AND SERVICES OTHER THAN PERSONAL, STANDARD FORM 1034--- REVISED, AND THE ITEMS SO PURCHASED SHOULD BE CONTROLLED IN THE MANNER CONTEMPLATED BY GENERAL REGULATIONS NO. 53, ISSUED JULY 1, 1926 (6 COMP. GEN. 879).

YOUR SUBMISSION DOES NOT APPEAR TO PRESENT A DIFFERENT MATTER THAN WAS INVOLVED IN THAT LETTER, AND, ACCORDINGLY, ANSWERING YOUR QUESTION SPECIFICALLY, I HAVE TO ADVISE THAT TRANSPORTATION REQUESTS SHOULD NOT BE USED FOR THE PURCHASE OF BUS TICKETS IN BULK TO BE LATER DISTRIBUTED TO PERSONS WHOSE TRANSPORTATION WAS NOT A CURRENT NEED AT THE TIME THE TICKETS WERE PURCHASED AND WHO COULD NOT BE IDENTIFIED ON THE TRANSPORTATION REQUEST.