Diligent Consulting, Inc.--Costs
Highlights
Diligent Consulting, Inc. requests that we recommend that it be reimbursed the costs of filing and pursuing its protest and supplemental protest challenging the agency's evaluation of proposals submitted in response to request for proposals (RFP) No. FA3300-06-R-0013, issued by the Department of the Air Force for software support services for the Air University Directorate of Communications and Information at Maxwell Air Force Base, Alabama. We dismissed both protests after the agency advised our Office that it would be taking corrective action by reevaluating the proposals. Diligent argues that its initial protest was clearly meritorious and that the agency unduly delayed taking corrective action until after the due date for the agency report and the protester had filed both comments on the agency report and a supplemental protest.
B-299556.3, Diligent Consulting, Inc.--Costs, June 26, 2007
DOCUMENT FOR PUBLIC RELEASE
The decision issued on the date below was subject to a GAO Protective Order. This redacted version has been approved for public release.
Decision
Matter of: Diligent Consulting, Inc.--Costs
Gerald H. Werfel, Esq., Pompan, Murray & Werfel, PLC, for the protester.
Gary R. Allen, Esq., Department of the Air Force, for the agency.
Kenneth Kilgour, Esq., and Christine S. Melody, Esq., Office of the General Counsel, GAO, participated in the preparation of the decision.
DIGEST
Request that Government Accountability Office recommend reimbursement of the costs of filing and pursuing an initial and a supplemental protest is denied where the initial protest grounds were not clearly meritorious and the agency took prompt corrective action in response to the supplemental protest.
DECISION
Diligent Consulting, Inc. requests that we recommend that it be reimbursed the costs of filing and pursuing its protest and supplemental protest challenging the agency's evaluation of proposals submitted in response to request for proposals (RFP) No. FA3300-06-R-0013, issued by the Department of the Air Force for software support services for the Air University Directorate of Communications and Information at Maxwell Air Force Base, Alabama. We dismissed both protests after the agency advised our Office that it would be taking corrective action by reevaluating the proposals. Diligent argues that its initial protest was clearly meritorious and that the agency unduly delayed taking corrective action until after the due date for the agency report and the protester had filed both comments on the agency report and a supplemental protest.
On
The RFP required that private sector offers include at least one but not more than three of the most recent (within 3 Years from the date of issuance of the solicitation) and relevant contract or project references (. . . for the prime service provider, and significant subcontractors). RFP at 9. Past performance of subcontractors proposed to perform major or critical aspects of the requirement would be considered as highly as past performance information for the offeror.
Amendment 1 to the RFP stated that the agency would conduct a price realism analysis as follows:
Realism -- Realism will be based on evaluation of proposed prices to determine if they are compatible with the scope of effort, reflect a clear understanding of the requirement, and are neither excessive nor insufficient for the effort to be accomplished.
RFP, Amend. 1 at 2.
By the RFP's closing date of October 20, the agency received proposals from two private sector offerors, the protester, who was the incumbent contractor, and Software Engineering Services (SES), as well as an agency tender based upon the government's most efficient organization. The protester's proposal included past performance information for itself and two subcontractors. With regard to the price realism analysis called for by the RFP, the final price competition memorandum Agency Report, Tab 13, at 4-5, states as follows:
A realism analysis was conducted by the technical team to assess the compatibility of each service provider's proposed labor category descriptions and qualifications and projected annual man-hours for each labor category in their cost proposals to their technical proposals. The technical evaluation team reviewed each service provider's price proposal and validated the personnel and costs cited to reasonably perform their technical approach and processes. Each service provider's proposed labor category descriptions and qualifications, and projected annual man hours for each labor category were consistent with the scope of work in [the performance work statement]. Each service provider's technical proposal adequately described their recruiting, hiring, training, security limitations, and any other special considerations to accommodate a phase-in period consistent with CLIN 0001. As a result, the proposed prices of each service provider were determined to be realistic; compatible with the scope of effort, reflected a clear understanding of the requirement, and were neither excessive nor insufficient for the effort to be accomplished.
Diligent was advised by letter dated
The agency submitted its agency report, due April 16, on April 5. On April 16, the protester filed a supplemental protest arguing that, when adjustments to its price required by the RFP were made, SES had not submitted the low priced offer, and that the agency failed to properly document the source selection decision. The protester filed its comments to the agency report on April 17, having been granted a 1-day extension for that filing.
By letter dated April 17, the agency indicated that it was taking corrective action by reevaluating the proposals and that the corrective action was prompted solely by the issues raised in the supplemental protest. We concluded that the reevaluation of proposals rendered Diligent's protests academic, and on April 20 we dismissed the protests.
Diligent now requests that our Office recommend that the agency reimburse the protester's costs of filing and pursuing both protests. Diligent argues that the agency unduly delayed in taking corrective action, as evidenced by its failure to do so until after the filing of the agency report on its initial protest and the submission of comments by the protester, and that the protest was clearly meritorious. The agency opposes the protester's request, arguing that the initial protest was not clearly meritorious. With regard to the supplemental protest, the agency asserts that it acted promptly given that it informed our Office and the parties of its decision to take corrective action within 1 day after the supplemental protest was filed. The protester disagrees, arguing that the relevant time for measuring whether the agency acted promptly is the filing date of the initial protest. As explained below, we see no basis to conclude that the protester should be reimbursed its costs for either protest.
Under the Competition in Contracting Act of 1984 (CICA), our Office may recommend that protest costs be reimbursed only where we find that an agency's action violated a procurement statute or regulation. 31 U.S.C. sect. 3554(c)(1) (2000). Our Bid Protest Regulations further provide that where the contracting agency decides to take corrective action in response to a protest, we may recommend that the protester be reimbursed the costs of filing and pursuing its protest, including reasonable attorneys' fees. 4 C.F.R. sect. 21.8(e). Our Regulations do not contemplate a recommendation for the reimbursement of protest costs in every case in which an agency takes corrective action, but rather only where an agency unduly delays taking corrective action in the face of a clearly meritorious protest.[3] Information Ventures, Inc.--Costs, B-294580.2 et al.,
In its initial protest, Diligent argued that the agency failed to conduct the required price realism analysis and that SES lacked the relevant experience to satisfy the past performance standard established by the RFP. In our view, the record here does not show that the allegation that the agency failed to conduct a price realism analysis is clearly meritorious. As noted above, the agency produced in its report a contemporaneous price realism analysis. The alleged comment by an agency official at the protester's debriefing notwithstanding, the agency has a colorable legal defense to this allegation--the record of its price realism analysis--and it produced that analysis in the agency report.
The other timely issue raised in the initial protest--that the awardee lacked the relevant experience necessary to satisfy the past performance requirement of the RFP--likewise is not clearly meritorious. As an initial matter, the allegation is not legally sufficient to form the basis of a protest. Our Bid Protest Regulations, 4 C.F.R. sect. 21.1(c)(4) and (f), require that a protest include a detailed statement of the legal and factual grounds for protest, and that the grounds stated be legally sufficient. These requirements contemplate that protesters will provide, at a minimum, either allegations or evidence sufficient, if uncontradicted, to establish the likelihood that the protester will prevail in its claim of improper agency action.
With respect to the supplemental protest, the protester argues that in view of its decision to take corrective action, the agency apparently concedes that the supplemental protest raised clearly meritorious grounds. We disagree. As noted above, the fact that the agency decided to take corrective action does not also establish that a statute or regulation clearly has been violated, Yardney Technical Prods., Inc., supra, let alone that a protest ground was clearly meritorious.
With respect to timing, Diligent asserts that our Office will recognize the filing date of the initial protest as the appropriate date for determining whether subsequent corrective action was taken promptly, if 'there is a nexus between the protest grounds set forth and the corrective action.' Protester's Response,
The request that we recommend reimbursement of costs is denied.
Gary L. Kepplinger
General Counsel
[1] The agency denies that any official made such a statement, and, as discussed above, the record shows that the agency had in fact performed and documented a price realism analysis.
[2] The protester also challenged the agency's decision not to include in the evaluation of SES's proposal the expense to the agency of having the protester continue performance during the phase-in period. As it makes clear in its protest, the protester was on notice as early as
[3] As a general rule, so long as an agency takes corrective action in response to a protest by the due date of its protest report, we regard such action as prompt and decline to consider favorably a request to recommend reimbursement of protests costs. The Sandi-Sterling Consortium-Costs, B-296246.2,