Recommendation to Encourage Carpooling by Allowing Reimbursement for the Actual Mileage Incurred When an Employee Uses His Privately Owned Vehicle to Transport Other Employees

B-194013: Feb 27, 1979

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This document is in regards to a recommendation to encourage carpooling by allowing reimbursement for the actual mileage incurred when an employee uses his privately owned vehicle (POV) to transport other employees from their residences or duty stations to a common carrier terminal, or back, when performing temporary duty travel together. Currently, Federal Travel Regulations (FPMR 101-7) para. l-4.2c(l) permits reimbursement on the basis of the distance between the employee's own residence or place of business and the terminal.

GAO believes that a regulation which permits payment of additional mileage to pick up and drop off passengers without special authorization when two or more employees decide to carpool to or from a terminal is desirable, both from a cost and an administrative standpoint. By limiting mileage and parking reimbursement to aggregate constructive cost of the taxicab fares for the individual employees involved, a cost benefit to the Government would be assured.

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