B-176224, JUL 27, 1972

B-176224: Jul 27, 1972

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PAYMENT OF MILEAGE IS ONLY AUTHORIZED WHERE THE VEHICLE WAS ACTUALLY USED. MCLEMORE IS ONLY AUTHORIZED MILEAGE PAYMENT FOR THE ONE AUTOMOBILE ACTUALLY USED. MCLEMORE WAS AUTHORIZED TO USE TWO CARS IN CONNECTION WITH THE TRANSFER BECAUSE THE PHYSICAL CONDITION OF A FAMILY MEMBER NECESSITATED SPECIAL ACCOMMODATIONS. THE SECOND CAR WAS SHIPPED TO MEMPHIS BY COMMON CARRIER. SHE IS NOW CLAIMING REIMBURSEMENT FOR MILEAGE FOR THE SECOND CAR AS IF IT HAD BEEN USED. MCLEMORE'S TRANSFER WAS FOUND IN OFFICE OF MANAGEMENT AND BUDGET CIRCULAR NO. MCLEMORE IS AUTHORIZED ONLY FOR THE ONE AUTOMOBILE ACTUALLY USED. THE VOUCHER IS RETURNED HEREWITH AND MAY NOT BE CERTIFIED FOR PAYMENT.

B-176224, JUL 27, 1972

CIVILIAN EMPLOYEE - TRANSFER - PAYMENT OF MILEAGE DECISION REGARDING A RECLAIM VOUCHER SUBMITTED BY SUE C. MCLEMORE, AN EMPLOYEE OF THE INTERNAL REVENUE SERVICE, IN THE AMOUNT OF $93.12, REPRESENTING MILEAGE FOR THE USE OF A SECOND CAR IN CONNECTION WITH A TRANSFER OF OFFICIAL STATION FROM ROY, UTAH, TO MEMPHIS, TENN. PAYMENT OF MILEAGE IS ONLY AUTHORIZED WHERE THE VEHICLE WAS ACTUALLY USED. SEE SECTION 3.5B, STANDARDIZED GOVERNMENT TRAVEL REGULATIONS, AND SECTION 2.3, OMB CIRCULAR NO. A-56. THEREFORE, MRS. MCLEMORE IS ONLY AUTHORIZED MILEAGE PAYMENT FOR THE ONE AUTOMOBILE ACTUALLY USED, AND NOT FOR THE VEHICLE SHIPPED BY COMMERCIAL MEANS.

TO MISS LOUISE MCMILLAN:

YOUR LETTER OF JUNE 10, 1972, REFERENCE ADFF:LM, WITH ENCLOSURES, REQUESTS OUR DECISION AS TO WHETHER YOU MAY CERTIFY FOR PAYMENT A RECLAIM VOUCHER SUBMITTED BY MRS. SUE C. MCLEMORE, AN EMPLOYEE OF THE INTERNAL REVENUE SERVICE, IN THE AMOUNT OF $93.12 REPRESENTING MILEAGE FOR THE USE OF A SECOND CAR IN CONNECTION WITH A TRANSFER OF OFFICIAL STATION FROM ROY, UTAH, TO MEMPHIS, TENNESSEE, EFFECTIVE JULY 6, 1971.

MRS. MCLEMORE WAS AUTHORIZED TO USE TWO CARS IN CONNECTION WITH THE TRANSFER BECAUSE THE PHYSICAL CONDITION OF A FAMILY MEMBER NECESSITATED SPECIAL ACCOMMODATIONS. HOWEVER, THE EMPLOYEE, HER SPOUSE, AND SON ACTUALLY TRAVELED TOGETHER IN ONE AUTOMOBILE. THE SECOND CAR WAS SHIPPED TO MEMPHIS BY COMMON CARRIER. YOU PREVIOUSLY DISALLOWED MRS. MCLEMORE'S CLAIM FOR REIMBURSEMENT OF COSTS INVOLVED IN TRANSPORTATION OF THE SECOND AUTOMOBILE. SHE IS NOW CLAIMING REIMBURSEMENT FOR MILEAGE FOR THE SECOND CAR AS IF IT HAD BEEN USED.

AUTHORITY FOR REIMBURSEMENT OF TRANSPORTATION EXPENSES INCURRED BY AN EMPLOYEE INCIDENT TO A TRANSFER OF OFFICIAL STATION AT THE TIME OF MRS. MCLEMORE'S TRANSFER WAS FOUND IN OFFICE OF MANAGEMENT AND BUDGET CIRCULAR NO. A-56, SECTION 2, REVISED JUNE 26, 1969, WHICH PROVIDED THAT REIMBURSEMENT WOULD BE IN ACCORDANCE WITH THE PROVISIONS OF 5 U.S.C. 5701- 5708 AND THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS (SGTR), REVISED EFFECTIVE MARCH 1, 1965, EXCEPT AS SPECIFICALLY PROVIDED IN CIRCULAR NO. A -56. BOTH SECTION 3.5B OF THE SGTR AND SECTION 2.3 OF CIRCULAR NO. A-56 IMPLICITLY REQUIRE ACTUAL USE OF A VEHICLE AS A PREREQUISITE TO PAYMENT OF MILEAGE. SEE ALSO OUR DECISION OF AUGUST 10, 1971, B-172235, COPY ENCLOSED.

IN VIEW OF THE ABOVE, PAYMENT OF MILEAGE TO MRS. MCLEMORE IS AUTHORIZED ONLY FOR THE ONE AUTOMOBILE ACTUALLY USED. ALSO, IT HAS BEEN RECOGNIZED FOR MANY YEARS THAT NO AUTHORITY EXISTS TO TRANSPORT THE PRIVATELY OWNED VEHICLE OF AN EMPLOYEE AT GOVERNMENT EXPENSE BETWEEN DUTY STATIONS WITHIN THE CONTINENTAL UNITED STATES. SEE 27 COMP. GEN. 57 (1947); B-163936, MAY 3, 1968, COPY ENCLOSED. SEE ALSO 5 U.S.C. 5727.

THE VOUCHER IS RETURNED HEREWITH AND MAY NOT BE CERTIFIED FOR PAYMENT.