B-175956, JUL 26, 1972

B-175956: Jul 26, 1972

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HUMBERT WAS REQUIRED TO SIGN A TRAVEL AND TRANSPORTATION AGREEMENT PRIOR TO HIS TRANSFER. THE CONSIDERATION FOR WHICH WAS THE PAYMENT OF HIS TRAVEL AND TRANSPORTATION EXPENSES. GAO WILL NOT OBJECT TO IT AS BEING A "POST AUTHORIZATION.". YOU REQUEST AN ADVANCE DECISION FOR THE REASON THAT ALTHOUGH THE TRAVEL AND TRANSPORTATION AGREEMENT WAS SIGNED AUGUST 14. 1970 - PRIOR TO THE TRANSFER - THE APPLICABLE TRAVEL AUTHORIZATION AND PERSONNEL ACTION WERE NOT ISSUED UNTIL AFTER THE TRANSFER WAS ACCOMPLISHED. THE TRAVEL AUTHORIZATION WAS DATED JUNE 24. ENCLOSED WITH YOUR LETTER WERE THREE VOUCHERS. EACH VOUCHER IS SUPPORTED BY A COPY OF THE TRAVEL AUTHORIZATION APPROVED JUNE 24. IN THE REMARKS SECTION OF THE TRAVEL AUTHORIZATION THERE IS THE NOTATION IN ITEM 13 OF THE TRAVEL AUTHORIZATION WHICH READS: "TRAVELER AND WIFE TO OBTAIN ALL BENEFITS INCLUDED UNDER A-56.

B-175956, JUL 26, 1972

CIVILIAN EMPLOYEE - TRANSFERS - TRAVEL AND PER DIEM ALLOWING CLAIM OF MR. HOMER HUMBERT FOR EXPENSES FOR TRAVEL AND PER DIEM AND FOR TEMPORARY QUARTERS INCURRED INCIDENT TO A CHANGE OF STATION FROM BETHESDA, MD., TO PHILADELPHIA, PA. SINCE MR. HUMBERT WAS REQUIRED TO SIGN A TRAVEL AND TRANSPORTATION AGREEMENT PRIOR TO HIS TRANSFER, THE CONSIDERATION FOR WHICH WAS THE PAYMENT OF HIS TRAVEL AND TRANSPORTATION EXPENSES, THE SUBSEQUENT ISSUANCE OF THE AUTHORIZATION MAY BE ACCEPTED AS CONFIRMATION OF THE ORIGINAL INTENT OF THE PARTIES, AND GAO WILL NOT OBJECT TO IT AS BEING A "POST AUTHORIZATION."

TO MISS ANNORA F. FRAASA:

WE REFER FURTHER TO YOUR LETTER OF MAY 10, 1972, WHICH TRANSMITTED SEVERAL VOUCHERS WHEREIN MR. HOMER HUMBERT CLAIMS REIMBURSEMENT FOR TRAVEL AND PER DIEM, AND FOR TEMPORARY QUARTERS ALLOWANCE INCIDENT TO A PERMANENT CHANGE OF STATION.

YOU REQUEST AN ADVANCE DECISION FOR THE REASON THAT ALTHOUGH THE TRAVEL AND TRANSPORTATION AGREEMENT WAS SIGNED AUGUST 14, 1970 - PRIOR TO THE TRANSFER - THE APPLICABLE TRAVEL AUTHORIZATION AND PERSONNEL ACTION WERE NOT ISSUED UNTIL AFTER THE TRANSFER WAS ACCOMPLISHED. THE TRAVEL AUTHORIZATION WAS DATED JUNE 24, 1971, AND THE PERSONNEL ACTION APRIL 20, 1972.

ENCLOSED WITH YOUR LETTER WERE THREE VOUCHERS, EACH ADMINISTRATIVELY APPROVED, IN THE AMOUNTS OF $186, $364.55, AND $156.30 COVERING THE PERIOD AUGUST 16 TO SEPTEMBER 15, 1970, CLAIMING EXPENSES OF TRAVEL AND TEMPORARY QUARTERS AT THE NEW DUTY STATION. EACH VOUCHER IS SUPPORTED BY A COPY OF THE TRAVEL AUTHORIZATION APPROVED JUNE 24, 1971, FOR CHANGE IN DUTY STATION FROM BETHESDA, MARYLAND, TO PHILADELPHIA, PENNSYLVANIA, WITH TRAVEL DATES INDICATED TO BE AUGUST 16 TO SEPTEMBER 15, 1970. IN THE REMARKS SECTION OF THE TRAVEL AUTHORIZATION THERE IS THE NOTATION IN ITEM 13 OF THE TRAVEL AUTHORIZATION WHICH READS:

"TRAVELER AND WIFE TO OBTAIN ALL BENEFITS INCLUDED UNDER A-56. PER DIEM AUTHORIZED FOR WIFE, ANNE, 9-06-21. ROUND TRIP HUSBAND AND WIFE FOR HOUSE HUNTING TRIP AUTHORIZED. THIRTY DAYS TEMPORARY QUARTERS AUTHORIZED."

SINCE THE ADMINISTRATIVE OFFICE REQUIRED MR. HUMBERT TO SIGN A TRAVEL AND TRANSPORTATION AGREEMENT PRIOR TO HIS TRANSFER, THE CONSIDERATION FOR WHICH AS STATED THEREIN WAS THE PAYMENT OF TRAVEL AND TRANSPORTATION EXPENSES AS AUTHORIZED BY PUBLIC LAW 89-516, THE SUBSEQUENT ISSUANCE OF THE AUTHORIZATION MAY, INSOFAR AS TRAVEL EXPENSES TO THE NEW DUTY STATION AND TEMPORARY QUARTERS ALLOWANCE ARE CONCERNED, BE ACCEPTED AS CONFIRMATION OF THE ORIGINAL INTENT. WE THEREFORE OFFER NO OBJECTION TO CERTIFICATION OF THE VOUCHERS ON THE BASIS OF THE POST AUTHORIZATION, AND THE ADMINISTRATIVE APPROVAL OF THE VOUCHERS. HOWEVER, THE AMOUNTS SHOWN THEREON FOR TEMPORARY QUARTERS ALLOWANCE ARE ERRONEOUS TO THE EXTENT THEY EXCEED THE ACTUAL EXPENSES INCURRED. SEE SUBSECTION 2.5D OF CIRCULAR NO. A-56. ADJUSTMENTS SHOULD BE MADE ACCORDINGLY.

IT IS NOTED THAT THE RETROACTIVE TRAVEL AUTHORIZATION INCLUDES AUTHORITY FOR A ROUND TRIP FOR HOUSE HUNTING. WHILE A CLAIM HAS NOT BEEN PRESENTED THEREFOR, YOU ARE ADVISED THAT AUTHORITY FOR SUCH TRAVEL MUST BE PROVIDED IN ADVANCE. SEE SUBSECTION 2.4C(3) OF CIRCULAR NO. A 56.

THE VOUCHERS AND ATTACHMENTS ARE RETURNED HEREWITH FOR ADJUSTMENT AND CERTIFICATION IN ACCORDANCE WITH THE FOREGOING.