B-175918, JUN 15, 1972

B-175918: Jun 15, 1972

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THE FACT THAT LODGING WAS TAKEN WITH FRIENDS DOES NOT PRECLUDE PAYMENT FOR MEALS AT THE EMPLOYEE'S EXPENSE AND AS LONG AS THE AMOUNTS ARE REASONABLE. FRAASA: REFERENCE IS MADE TO YOUR LETTER DATED MAY 3. OUR DECISIONS HAVE HELD THAT TERMITE INSPECTION FEES CUSTOMARILY INCURRED IN CONNECTION WITH THE SALE OF A RESIDENCE ARE REIMBURSABLE UNDER SECTION 4 OF OFFICE OF MANAGEMENT AND BUDGET CIRCULAR NO. IT APPEARS THAT THE AMOUNT OF $122.36 WAS DISALLOWED BECAUSE THE EMPLOYEE DID NOT PROVIDE LODGING RECEIPTS FOR HIS WIFE DURING THE PERIOD REPRESENTED BY SAID AMOUNT. THE ONLY CLAIM PRESENTED WAS FOR MEALS DURING THAT PERIOD. RECEIPTS ARE NOT REQUIRED FOR MEALS OR GROCERIES CONSUMED WHILE OCCUPYING TEMPORARY QUARTERS.

B-175918, JUN 15, 1972

CIVILIAN EMPLOYEE - CHANGE OF STATION - TERMITE INSPECTION - TEMPORARY QUARTERS ALLOWANCE - REIMBURSEMENT DECISION ALLOWING THE RECLAIM OF WESLEY W. WILLIAMS FOR A TERMITE INSPECTION FEE AND TEMPORARY QUARTERS ALLOWANCE INCIDENT TO A CHANGE OF STATION AS AN EMPLOYEE OF THE OFFICE OF ECONOMIC OPPORTUNITY. REIMBURSEMENT OF THE INSPECTION FEE MAY BE ALLOWED PURSUANT TO SECTION 4 OF OMB CIRCULAR NO. A-56. FURTHER, THE FACT THAT LODGING WAS TAKEN WITH FRIENDS DOES NOT PRECLUDE PAYMENT FOR MEALS AT THE EMPLOYEE'S EXPENSE AND AS LONG AS THE AMOUNTS ARE REASONABLE, THEY NEED NOT BE SUPPORTED BY RECEIPTS.

TO MISS ANNORA F. FRAASA:

REFERENCE IS MADE TO YOUR LETTER DATED MAY 3, 1972, WITH ENCLOSURES, REQUESTING AN ADVANCE DECISION ON THE RECLAIM OF MR. WESLEY W. WILLIAMS, AN EMPLOYEE OF YOUR OFFICE IN DALLAS, TEXAS, FOR A TERMITE INSPECTION FEE AND ADDITIONAL TEMPORARY QUARTERS ALLOWANCE INCIDENT TO HIS PERMANENT CHANGE OF STATION FROM AUSTIN TO DALLAS, TEXAS, IN JANUARY OF 1971.

THE RECORD DISCLOSES THAT THE CONTRACT OF SALE ON HIS RESIDENCE IN DALLAS, TEXAS, PROVIDED THAT AS A SELLER HE WOULD FURNISH A CERTIFICATE OF TERMITE INSPECTION SATISFACTORY TO THE BUYER. OUR DECISIONS HAVE HELD THAT TERMITE INSPECTION FEES CUSTOMARILY INCURRED IN CONNECTION WITH THE SALE OF A RESIDENCE ARE REIMBURSABLE UNDER SECTION 4 OF OFFICE OF MANAGEMENT AND BUDGET CIRCULAR NO. A-56, REVISED JUNE 26, 1969. SEE B- 163801, MAY 1, 1968, AND B-170007, JULY 13, 1970, COPIES ENCLOSED.

WITH RESPECT TO THE RECLAIM FOR TEMPORARY QUARTERS ALLOWANCE, IT APPEARS THAT THE AMOUNT OF $122.36 WAS DISALLOWED BECAUSE THE EMPLOYEE DID NOT PROVIDE LODGING RECEIPTS FOR HIS WIFE DURING THE PERIOD REPRESENTED BY SAID AMOUNT. WE NOTE THAT HIS EXPLANATION INDICATES THAT HIS WIFE RESIDED WITH FRIENDS DURING THIS TIME AND DID NOT INCUR LODGING EXPENSES AS SUCH. THEREFORE, THE ONLY CLAIM PRESENTED WAS FOR MEALS DURING THAT PERIOD. INDICATED IN SECTION 2.5 OF THE CITED CIRCULAR NO. A-56, RECEIPTS ARE NOT REQUIRED FOR MEALS OR GROCERIES CONSUMED WHILE OCCUPYING TEMPORARY QUARTERS. ALLOWANCE IS PROPER IF THE AMOUNTS ARE REASONABLE AND PROPERLY ITEMIZED. THE FACT THAT LODGING WAS TAKEN IN THE RESIDENCE OF RELATIVES OR FRIENDS WOULD NOT ITSELF PRECLUDE PAYMENT FOR MEALS TAKEN AT THE EMPLOYEE'S (OR HIS WIFE'S) EXPENSE. SEE B-166238, MARCH 27, 1969, COPY ENCLOSED, AND DECISIONS CITED THEREIN.

ACCORDINGLY, THE AMOUNTS RECLAIMED MAY BE CERTIFIED FOR PAYMENT IF OTHERWISE PROPER. THE RECLAIM VOUCHER AND SUPPORTING PAPERS ARE RETURNED HEREWITH.