B-172979, JUL 9, 1971

B-172979: Jul 9, 1971

Additional Materials:

Contact:

Edda Emmanuelli Perez
(202) 512-2853
EmmanuelliPerezE@gao.gov

 

Office of Public Affairs
(202) 512-4800
youngc1@gao.gov

A-56 FOR DOCUMENTATION REQUIRED TO SUPPORT CLAIMS UNDER THE COMMUTED RATE SYSTEM IS SATISFIED BY WEIGHT CERTIFICATES OBTAINED IN A SECOND MOVE. WHEN THIS MOVE WAS MADE ONLY 4 MONTHS LATER. HELMER: FURTHER REFERENCE IS MADE TO YOUR LETTER OF MAY 4. CRICHLOW MOVED HIS OWN PERSONAL EFFECTS BY PRIVATE AUTOMOBILE AND FAILED TO GET WEIGHT CERTIFICATES TO SUPPORT REIMBURSEMENT ALTHOUGH SCALES WERE AVAILABLE. HE ALSO STATED THAT THE WEIGHT CERTIFICATES FOR THE NOVEMBER MOVE REPRESENTED THE SAME AMOUNT OF GOODS THAT WERE MOVED IN JULY. WHICH AUTHORIZED PAYMENT IN A SIMILAR SITUATION WHERE WEIGHT CERTIFICATES WERE NOT OBTAINED UNTIL A SECOND MOVE WAS MADE. IF BILLS OF LADING ARE NOT AVAILABLE. IF NO ADEQUATE SCALE IS AVAILABLE AT POINT OF ORIGIN.

B-172979, JUL 9, 1971

CIVILIAN EMPLOYEE - CHANGE OF STATION - HOUSEHOLD GOODS ALLOWING PAYMENT TO MR. DONALD A. CRICHLOW FOR TRANSPORTATION OF HIS HOUSEHOLD GOODS UNDER THE COMMUTED RATE SYSTEM INCIDENT TO HIS TRANSFER FROM ATLANTA, GEORGIA TO SAN FRANCISCO, CAL., IN JULY OF 1970. THE REQUIREMENT OF SECTION 6.4 D(3) OF OMB CIRCULAR NO. A-56 FOR DOCUMENTATION REQUIRED TO SUPPORT CLAIMS UNDER THE COMMUTED RATE SYSTEM IS SATISFIED BY WEIGHT CERTIFICATES OBTAINED IN A SECOND MOVE, FROM SAN FRANCISCO BACK TO ATLANTA, WHEN THIS MOVE WAS MADE ONLY 4 MONTHS LATER.

TO MR. W. P. HELMER:

FURTHER REFERENCE IS MADE TO YOUR LETTER OF MAY 4, 1971, REQUESTING AN ADVANCE DECISION AS TO THE PROPRIETY OF PAYMENT ON A VOUCHER IN THE AMOUNT OF $1,010.84 IN FAVOR OF MR. DONALD A. CRICHLOW, PART OF WHICH REPRESENTS REIMBURSEMENT OF EXPENSES IN TRANSPORTING HOUSEHOLD GOODS IN CONNECTION WITH TRANSFER OF STATION IN JULY 1970.

YOU STATE THAT MR. CRICHLOW TRANSFERRED TO SAN FRANCISCO, CALIFORNIA, FROM ATLANTA, GEORGIA, IN JULY OF 1970. MR. CRICHLOW MOVED HIS OWN PERSONAL EFFECTS BY PRIVATE AUTOMOBILE AND FAILED TO GET WEIGHT CERTIFICATES TO SUPPORT REIMBURSEMENT ALTHOUGH SCALES WERE AVAILABLE. NOVEMBER OF 1970, MR. CRICHLOW TRANSFERRED BACK TO ATLANTA AND DID OBTAIN WEIGHT CERTIFICATES. HE ALSO STATED THAT THE WEIGHT CERTIFICATES FOR THE NOVEMBER MOVE REPRESENTED THE SAME AMOUNT OF GOODS THAT WERE MOVED IN JULY.

YOUR LETTER REFERS TO COMPTROLLER GENERAL DECISION B-169117, MARCH 16, 1970, WHICH AUTHORIZED PAYMENT IN A SIMILAR SITUATION WHERE WEIGHT CERTIFICATES WERE NOT OBTAINED UNTIL A SECOND MOVE WAS MADE.

YOU QUESTION WHETHER MR. CRICHLOW'S ACCOUNT MAY BE CERTIFIED AT COMMUTED RATES ON THE BASIS OF THE WEIGHT CERTIFICATE OBTAINED AT THE TIME OF THE SECOND TRANSFER FIVE MONTHS LATER.

SECTION 6.4D(3) OF CIRCULAR NO. A-56 OF THE OFFICE OF MANAGEMENT AND BUDGET PROVIDES FOR THE DOCUMENTATION REQUIRED TO SUPPORT CLAIMS UNDER THE COMMUTED RATE SYSTEM. THAT SECTION PROVIDES AS FOLLOWS:

"(3) DOCUMENTATION REQUIRED. CLAIMS FOR REIMBURSEMENT UNDER THE COMMUTED RATE SYSTEM SHALL BE SUPPORTED BY (A) THE ORIGINAL OR A CERTIFIED COPY OF THE RECEIPTED WAREHOUSE BILL FOR TEMPORARY STORAGE AND (B) IN SUPPORT OF TRANSPORTATION, THE ORIGINAL BILLS OF LADING OR CERTIFIED COPIES, OR, IF BILLS OF LADING ARE NOT AVAILABLE, OTHER EVIDENCE SHOWING POINT OF ORIGIN, DESTINATION AND WEIGHT. IF NO ADEQUATE SCALE IS AVAILABLE AT POINT OF ORIGIN, AT ANY POINT EN ROUTE, OR AT DESTINATION, A CONSTRUCTIVE WEIGHT, BASED ON 7 POUNDS PER CUBIC FOOT OF PROPERLY LOADED VAN SPACE, MAY BE USED. SUCH CONSTRUCTIVE WEIGHT ALSO MAY BE USED FOR A PART LOAD WHEN ITS WEIGHT COULD NOT BE OBTAINED AT ORIGIN, EN ROUTE, OR AT DESTINATION, WITHOUT FIRST UNLOADING IT OR OTHER PART LOADS BEING CARRIED IN THE SAME VEHICLE."

ENCLOSED WITH YOUR LETTER ARE STATEMENTS FROM MR. CRICHLOW INDICATING THE REASON HE DID NOT OBTAIN WEIGHT CERTIFICATES AT THE TIME OF HIS JULY TRANSFER WAS DUE TO THE FACT THAT HE WAS NOT AWARE OF THE NECESSITY OF OBTAINING THE CERTIFICATES BECAUSE HE WAS A NEW EMPLOYEE AND THIS WAS HIS FIRST OFFICIAL TRANSFER. ALSO ENCLOSED WITH YOUR LETTER IS A SIGNED STATEMENT BY MR. CRICHLOW TO THE EFFECT THAT THE WEIGHT CERTIFICATES (ENCLOSED WITH YOUR LETTER) SUBMITTED WITH HIS CLAIM FOR THE NOVEMBER TRANSFER REPRESENT THE SAME GOODS TRANSPORTED IN JULY.

UNDER THE CIRCUMSTANCES AS STATED ABOVE, AND IN VIEW OF THE SHORT PERIOD OF TIME WHICH ELAPSED BETWEEN THE TWO TRANSFERS WE THINK MR. CRICHLOW HAS SUFFICIENTLY COMPLIED WITH THE REQUIREMENTS OF SECTION 6.4D(3) OF CIRCULAR NO. A-56, SO AS TO WARRANT PAYMENT FOR THE TRANSPORTATION OF HIS EFFECTS UNDER THE COMMUTED RATE SYSTEM. THE VOUCHER AND ATTACHMENTS ARE RETURNED HEREWITH FOR HANDLING IN ACCORDANCE WITH THE FOREGOING.