B-170336, OCT. 29, 1970

B-170336: Oct 29, 1970

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EMPLOYEE'S FAMILY STAYED WITH RELATIVES WHILE HE WAS ON TEMPORARY DUTY AT HIS NATIONAL HEADQUARTERS. THE $59.50 HIS FAMILY SPENT FOR GROCERIES IS REIMBURSABLE. THE $174.91 REPRESENTING EMPLOYEE'S TRAVEL EXPENSES TO HIS RELATIVES HOME ARE NOT REIMBURSABLE SINCE THESE ARE EXPENSES INCURRED ON PERSONAL BUSINESS. THE $234.41 REPRESENTS SUBSISTENCE EXPENSES WHICH WERE ADMINISTRATIVELY DISALLOWED ON THE GROUND THAT THE EXPENSES INCURRED WERE OF A PERSONAL NATURE AND HAD NO CONNECTION WITH MR. WAAS WAS TRANSFERRED FROM DENVER. THE TRAVEL INCIDENT TO THE CHANGE OF STATION WAS PERFORMED BY PRIVATELY OWNED AUTOMOBILE DURING JUNE 29 AND 30. HE WAS ALLOWED SUBSISTENCE EXPENSES WHILE OCCUPYING TEMPORARY QUARTERS FOR THE PERIODS JUNE 6-10.

B-170336, OCT. 29, 1970

TRANSFERS - SUBSISTENCE EXPENSES ALLOWING IN PART AND DENYING IN PART CLAIM FOR $234.41 REPRESENTING SUBSISTENCE EXPENSES INCURRED INCIDENT TO CHANGE OF STATION FROM DENVER, COLORADO, TO KANSAS CITY, MISSOURI. WHERE, INCIDENT TO CHANGE OF STATION, EMPLOYEE'S FAMILY STAYED WITH RELATIVES WHILE HE WAS ON TEMPORARY DUTY AT HIS NATIONAL HEADQUARTERS, THE $59.50 HIS FAMILY SPENT FOR GROCERIES IS REIMBURSABLE. HOWEVER, THE $174.91 REPRESENTING EMPLOYEE'S TRAVEL EXPENSES TO HIS RELATIVES HOME ARE NOT REIMBURSABLE SINCE THESE ARE EXPENSES INCURRED ON PERSONAL BUSINESS.

TO MR. VLADIMIR OLEYNIK:

THIS REFERS TO YOUR LETTER OF JULY 14, 1970, REQUESTING AN ADVANCE DECISION WHETHER PAYMENT MAY BE MADE ON THE RECLAIM VOUCHER IN FAVOR OF MR. ORLIN WAAS IN THE AMOUNT OF $234.41 REPRESENTING REIMBURSEMENT OF CERTAIN SUBSISTENCE EXPENSES INCURRED INCIDENT TO A PERMANENT CHANGE OF STATION.

THE $234.41 REPRESENTS SUBSISTENCE EXPENSES WHICH WERE ADMINISTRATIVELY DISALLOWED ON THE GROUND THAT THE EXPENSES INCURRED WERE OF A PERSONAL NATURE AND HAD NO CONNECTION WITH MR. WAAS' CHANGE OF STATION.

THE INFORMATION OF RECORD SHOWS THAT BY TRAVEL ORDER DATED MARCH 19, 1968, AS AMENDED, MR. WAAS WAS TRANSFERRED FROM DENVER, COLORADO, TO KANSAS CITY, MISSOURI. THE TRAVEL INCIDENT TO THE CHANGE OF STATION WAS PERFORMED BY PRIVATELY OWNED AUTOMOBILE DURING JUNE 29 AND 30, 1968. THE EMPLOYEE VACATED HIS RESIDENCE AT HIS OLD DUTY STATION (DENVER) ON JUNE 6, 1968, AND OCCUPIED HIS NEW PERMANENT QUARTERS AT KANSAS CITY ON JULY 2, 1968. HE WAS ALLOWED SUBSISTENCE EXPENSES WHILE OCCUPYING TEMPORARY QUARTERS FOR THE PERIODS JUNE 6-10, JUNE 26-28 AT HIS OLD DUTY STATION AND JULY 1-2, 1968, AT HIS NEW DUTY STATION. DURING THE PERIOD JUNE 11-21, 1968, THE EMPLOYEE'S FAMILY STAYED WITH RELATIVES IN PHOENIX, ARIZONA, WHILE HE WAS ON TEMPORARY DUTY AT HIS NATIONAL HEADQUARTERS. DURING THE PERIOD JUNE 22-25, 1968, EMPLOYEE WAS ON ANNUAL LEAVE AND VISITED HIS PARENTS ACCOMPANIED BY HIS WIFE AND CHILDREN. OF THE AMOUNT CLAIMED $59.50 REPRESENTS GROCERIES PURCHASED WHILE IN PHOENIX AND $174.91 REPRESENTS TRAVELING EXPENSES IN TRAVELING TO HOME OF RELATIVES AND PARENTS OF EMPLOYEE.

SECTION 2.5 OF THE BUREAU OF THE BUDGET CIRCULAR NO. A-56, REVISED OCTOBER 12, 1966, PROVIDED FOR THE PAYMENT OF SUBSISTENCE EXPENSES OF THE EMPLOYEE AND HIS IMMEDIATE FAMILY WHILE OCCUPYING TEMPORARY QUARTERS DUE TO A TRANSFER OF OFFICIAL STATION. WE HAVE RECOGNIZED THAT EXPENSES INCURRED BY AN EMPLOYEE WHILE IN TEMPORARY QUARTERS AT HIS NEW OFFICIAL STATION MAY BE REIMBURSED EVEN THOUGH THE EMPLOYEE IS ON ANNUAL LEAVE UNLESS HE DEPARTS THEREFROM ON PERSONAL BUSINESS. EXPENSES INCURRED BY AN EMPLOYEE AWAY FROM HIS OLD OR NEW OFFICIAL DUTY STATION ON PERSONAL BUSINESS MAY NOT BE REIMBURSED. SEE B-169525, DATED MAY 11, 1970; B- 168218, DATED AUGUST 11, 1970, COPIES ENCLOSED. THEREFORE, THE $174.91 MAY NOT BE ALLOWED. HOWEVER, WE SEE NO OBJECTION TO ALLOWANCE OF THE $59.50 FOR GROCERIES FOR THE PERIOD THE FAMILY STAYED WITH RELATIVES IN PHOENIX (JUNE 12-21, 1968).

THE VOUCHER IS RETURNED HEREWITH FOR HANDLING IN ACCORDANCE WITH THE ABOVE.