B-168279(2), DEC. 17, 1969

B-168279(2): Dec 17, 1969

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POSTMARKS BECAUSE POSTMARKED RECEIPT FOR CERTIFIED MAIL SHOWING TIME OF MAILING TO GOVERNMENT CONTRACTING OFFICE IS ESSENTIAL IN DETERMINING WHETHER LATE BIDS SHOULD BE CONSIDERED FOR AWARD AND SUCH RECEIPTS ARE NOT AS RELIABLE AS MIGHT HAVE BEEN EXPECTED WHEN FEDERAL PROCUREMENT REGULATIONS AND ARMED SERVICES PROCUREMENT REGULATION WERE AMENDED TO PROVIDE FOR SUCH RECEIPTS. KUNZIG: THERE IS ENCLOSED FOR YOUR INFORMATION A COPY OF OUR DECISION OF TODAY B- 168279 REGARDING A LATE BID SENT BY CERTIFIED MAIL. A POSTMARKED RECEIPT FOR CERTIFIED MAIL SHOWING THE TIME OF MAILING TO A GOVERNMENT CONTRACTING OFFICE IS NOT AS RELIABLE AS MIGHT HAVE BEEN EXPECTED WHEN THE FEDERAL PROCUREMENT REGULATIONS (FPR) WERE AMENDED TO PROVIDE FOR THE CONSIDERATION OF SUCH RECEIPTS.

B-168279(2), DEC. 17, 1969

BIDS--LATE--POSTMARKS BECAUSE POSTMARKED RECEIPT FOR CERTIFIED MAIL SHOWING TIME OF MAILING TO GOVERNMENT CONTRACTING OFFICE IS ESSENTIAL IN DETERMINING WHETHER LATE BIDS SHOULD BE CONSIDERED FOR AWARD AND SUCH RECEIPTS ARE NOT AS RELIABLE AS MIGHT HAVE BEEN EXPECTED WHEN FEDERAL PROCUREMENT REGULATIONS AND ARMED SERVICES PROCUREMENT REGULATION WERE AMENDED TO PROVIDE FOR SUCH RECEIPTS, SINCE SUCH RECEIPTS CAN BE IMPROPERLY OBTAINED, GAO RECOMMENDS THAT CONSIDERATION BE GIVEN TO PROBLEM OF RELIABILITY OF CERTIFIED MAIL RECEIPTS AND POSSIBLE SOLUTION.

TO MR. KUNZIG:

THERE IS ENCLOSED FOR YOUR INFORMATION A COPY OF OUR DECISION OF TODAY B- 168279 REGARDING A LATE BID SENT BY CERTIFIED MAIL.

AS INDICATED THEREIN, A POSTMARKED RECEIPT FOR CERTIFIED MAIL SHOWING THE TIME OF MAILING TO A GOVERNMENT CONTRACTING OFFICE IS NOT AS RELIABLE AS MIGHT HAVE BEEN EXPECTED WHEN THE FEDERAL PROCUREMENT REGULATIONS (FPR) WERE AMENDED TO PROVIDE FOR THE CONSIDERATION OF SUCH RECEIPTS. BECAUSE SUCH RECEIPTS ARE ESSENTIAL IN DETERMINING WHETHER LATE BIDS SHOULD BE CONSIDERED FOR AWARD, WE RECOMMEND THAT CONSIDERATION BE GIVEN TO THE PROBLEM AND POSSIBLE SOLUTIONS.

SINCE THE ARMED SERVICES PROCUREMENT REGULATION ON LATE BIDS IS IDENTICAL TO THE FPR IN THIS REGARD, WE ARE BRINGING THIS MATTER TO THE ATTENTION OF THE DEPARTMENT OF DEFENSE AS WELL.