B-165375, OCT. 21, 1968

B-165375: Oct 21, 1968

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UPON ARRIVAL AT THE TRAINING SITE IT WAS DETERMINED THAT SINCE MR. THAT THE USE OF GOVERNMENT QUARTERS WOULD NOT BE REQUIRED AND HE WAS NOT ASSIGNED TO GOVERNMENT QUARTERS DURING SUCH PERIOD OF TRAINING. SPECIFIC INFORMATION IS SHOWN AS TO THE DAYS HE RETURNED HOME. NEITHER IS THERE ANY ADEQUATE INFORMATION CONCERNING ODOMETER READINGS UPON WHICH A MILEAGE CLAIM MIGHT BE PREDICATED. UNDER THE CIRCUMSTANCES YOU QUESTION WHETHER THE VOUCHER IS PAYABLE IN ANY AMOUNT AND IF SO WHAT SHOULD BE THE BASIS OF COMPUTATION. IF IT IS NOT PAYABLE YOU REQUEST ADVICE AS TO WHETHER YOU SHOULD RECOUP THE ADVANCE OF $270 PAID INCIDENT TO THE TEMPORARY DUTY (TRAINING). THE $9 PER DIEM RATE SPECIFIED IN THE TRAVEL ORDER WAS PREDICATED UPON THE EMPLOYEE'S OCCUPYING GOVERNMENT QUARTERS.

B-165375, OCT. 21, 1968

TO MAJOR G. B. ADAMS:

WE REFER TO YOUR LETTER OF SEPTEMBER 25, 1968, REFERENCE DGSC-CF, TRANSMITTED HERE ON OCTOBER 2, 1968, BY THE CHIEF, ACCOUNTING AND FINANCE DIVISION, OFFICE OF THE COMPTROLLER, DEFENSE SUPPLY AGENCY. YOUR LETTER REQUESTS A DECISION CONCERNING THE PROPRIETY OF PAYING TRAVEL ALLOWANCES TO MR. EDWARD P. MRAZ, A CIVILIAN EMPLOYEE OF THE DEFENSE GENERAL SUPPLY CENTER, RICHMOND, VIRGINIA, INCIDENT TO A PERIOD OF INSTRUCTION AT FORT LEE, VIRGINIA, EXTENDING FROM APRIL 2, 1968, TO JUNE 21, 1968.

MR. MRAZ'S TRAVEL ORDER AUTHORIZED TRAVEL BY PRIVATELY OWNED VEHICLE AS BEING MORE ADVANTAGEOUS TO THE GOVERNMENT AND PRESCRIBED THE RATE OF 10 CENTS PER MILE. IT ALSO AUTHORIZED PER DIEM AT THE RATE OF $9 AND SPECIFIED THE USE OF GOVERNMENT QUARTERS BY THE EMPLOYEE WHILE ATTENDING THE TRAINING.

UPON ARRIVAL AT THE TRAINING SITE IT WAS DETERMINED THAT SINCE MR. MRAZ LIVED IN HOPEWELL, VIRGINIA, ONLY ABOUT 16 MILES FROM THE TRAINING SITE, THAT THE USE OF GOVERNMENT QUARTERS WOULD NOT BE REQUIRED AND HE WAS NOT ASSIGNED TO GOVERNMENT QUARTERS DURING SUCH PERIOD OF TRAINING. YOU POINT OUT THAT DURING A PART OF THE PERIOD OF TRAINING MR. MRAZ UTILIZED GOVERNMENT QUARTERS ASSIGNED TO OTHER STUDENTS. ON OTHER OCCASIONS HE STAYED WITH RELATIVES IN PETERSBURG OR STAYED HOME IN HOPEWELL. SPECIFIC INFORMATION IS SHOWN AS TO THE DAYS HE RETURNED HOME, THE DAYS HE LODGED AT PETERSBURG, OR THE DAYS THAT HE UTILIZED GOVERNMENT QUARTERS ASSIGNED TO OTHER STUDENTS. NEITHER IS THERE ANY ADEQUATE INFORMATION CONCERNING ODOMETER READINGS UPON WHICH A MILEAGE CLAIM MIGHT BE PREDICATED.

UNDER THE CIRCUMSTANCES YOU QUESTION WHETHER THE VOUCHER IS PAYABLE IN ANY AMOUNT AND IF SO WHAT SHOULD BE THE BASIS OF COMPUTATION. IF IT IS NOT PAYABLE YOU REQUEST ADVICE AS TO WHETHER YOU SHOULD RECOUP THE ADVANCE OF $270 PAID INCIDENT TO THE TEMPORARY DUTY (TRAINING).

THE $9 PER DIEM RATE SPECIFIED IN THE TRAVEL ORDER WAS PREDICATED UPON THE EMPLOYEE'S OCCUPYING GOVERNMENT QUARTERS, BUT THE FACT THAT THE EMPLOYEE WAS NOT ASSIGNED GOVERNMENT QUARTERS UPON HIS REPORTING TO THE TRAINING SITE WOULD NOT DEFEAT HIS ENTITLEMENT TO PER DIEM ON ANY DAY HE WAS AWAY FROM HIS HOME FOR MORE THAN 10 HOURS INCIDENT TO SUCH TRAINING. SEE SECTION 6.11 OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS.

BECAUSE OF THE INSUFFICIENT INFORMATION FORWARDED HERE, AS TO THE NUMBER OF DAYS THE EMPLOYEE MAY HAVE BEEN AWAY FROM HIS HOME FOR MORE THAN 10 HOURS INCIDENT TO SUCH TRAINING, WE MAY NOT ON THE PRESENT RECORD MAKE ANY DETERMINATION AS TO THE AMOUNT OF PER DIEM OR MILEAGE TO WHICH MR. MRAZ MAY BE ENTITLED. IF MR. MRAZ SHOULD SUPPLY THIS INFORMATION WE WILL RECONSIDER THE MATTER.

THE VOUCHER AND SUPPORTING PAPERS ARE RETURNED HEREWITH FOR CORRECTION AND RESUBMISSION IF THE PROPER INFORMATION IS FURNISHED.

REGARDLESS OF THE ABOVE, ACTION SHOULD BE TAKEN TO COLLECT THE TRAVEL ADVANCE.