B-164272, JUN. 24, 1968

B-164272: Jun 24, 1968

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SWAYZE WAS AUTHORIZED TRAVEL FROM WASHINGTON. HE WAS AUTHORIZED REIMBURSEMENT OF ACTUAL SUBSISTENCE EXPENSES NOT TO EXCEED $30 PER DAY UNDER 5 U.S.C. 5702 (C). SWAYZE WAS ALLOWED REIMBURSEMENT FOR ACTUAL SUBSISTENCE IN THE AMOUNT OF $30 FOR JANUARY 9. - ACTUAL AND NECESSARY SUBSISTENCE EXPENSES INCURRED ON A TRAVEL ASSIGNMENT FOR WHICH REIMBURSEMENT IS CLAIMED BY A TRAVELER WILL BE ITEMIZED IN A MANNER PRESCRIBED BY THE HEADS OF THE DEPARTMENTS AND ESTABLISHMENTS WHICH WILL PERMIT AT LEAST A REVIEW OF THE AMOUNTS SPENT DAILY FOR (1) LODGING. RECEIPTS WILL BE REQUIRED AT LEAST FOR LODGING.'. SWAYZE SHOWS THAT HE WAS CHARGED $37.80 PER DAY FOR OCCUPANCY OF A ROOM ON JANUARY 9 AND 10. NO AMOUNT WAS CHARGED FOR JANUARY 11.

B-164272, JUN. 24, 1968

TO MRS. HELEN M. HAYES:

YOUR LETTER OF MAY 6, 1968, WITH ENCLOSURES, REQUESTS OUR DECISION AS TO THE PROPRIETY OF CERTIFYING FOR PAYMENT A RECLAIM VOUCHER IN FAVOR OF MR. HARDY H. SWAYZE, AN EMPLOYEE OF THE BUREAU OF PUBLIC ROADS.

BY TRAVEL ORDER DATED DECEMBER 7, 1967, MR. SWAYZE WAS AUTHORIZED TRAVEL FROM WASHINGTON, D.C., TO MIAMI BEACH, FLORIDA, AND RETURN FOR THE PURPOSE OF ATTENDING A CONVENTION OF THE NATIONAL LIMESTONE INSTITUTE. HE WAS AUTHORIZED REIMBURSEMENT OF ACTUAL SUBSISTENCE EXPENSES NOT TO EXCEED $30 PER DAY UNDER 5 U.S.C. 5702 (C).

MR. SWAYZE DEPARTED WASHINGTON ON JANUARY 9, 1968, AT 10 A.M. AND ARRIVED IN MIAMI BEACH AT 2:30 P.M. ON JANUARY 11 HE DEPARTED MIAMI BEACH AT 2:55 P.M. AND ARRIVED IN WASHINGTON AT 5 P.M. WHILE AT MIAMI BEACH HE INCURRED THE FOLLOWING EXPENSES OF SUBSISTENCE:

JANUARY 9 JANUARY 10 JANUARY 11 ROOM $37.80 ROOM

$37.80 LUNCH $2.50 DINNER 6.40 LUNCH 2.50 MAID (TIP) 2.50 BELLHOP (TIP) .75 DINNER 5.00 BELLHOP (TIP) .75

$44.95 $45.30 $5.75

IN ACCORDANCE WITH THE DAILY LIMITATION OF $30 SPECIFIED IN HIS TRAVEL ORDER MR. SWAYZE WAS ALLOWED REIMBURSEMENT FOR ACTUAL SUBSISTENCE IN THE AMOUNT OF $30 FOR JANUARY 9; $30 FOR JANUARY 10; AND $5.75 FOR JANUARY 11.

MR. SWAYZE BELIEVES THAT SINCE HE OCCUPIED HIS HOTEL ROOM FOR A PORTION OF THE DAY ON JANUARY 11, ONE-HALF OF THE DAILY RATE CHARGED FOR ROOM OCCUPANCY ON JANUARY 10 SHOULD BE ALLOCATED TO JANUARY 11, THEREBY ENTITLING HIM TO ADDITIONAL REIMBURSEMENT FOR SUBSISTENCE.

SECTION 6.12F OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS PROVIDES AS FOLLOWS: ,ITEMIZATION OF, AND RECEIPT FOR, EXPENSES.--- ACTUAL AND NECESSARY SUBSISTENCE EXPENSES INCURRED ON A TRAVEL ASSIGNMENT FOR WHICH REIMBURSEMENT IS CLAIMED BY A TRAVELER WILL BE ITEMIZED IN A MANNER PRESCRIBED BY THE HEADS OF THE DEPARTMENTS AND ESTABLISHMENTS WHICH WILL PERMIT AT LEAST A REVIEW OF THE AMOUNTS SPENT DAILY FOR (1) LODGING, (2) MEALS, AND (3) ALL OTHER ITEMS OF SUBSISTENCE EXPENSES. RECEIPTS WILL BE REQUIRED AT LEAST FOR LODGING.'

THE HOTEL RECEIPT FURNISHED BY MR. SWAYZE SHOWS THAT HE WAS CHARGED $37.80 PER DAY FOR OCCUPANCY OF A ROOM ON JANUARY 9 AND 10, 1968. EXCEPT FOR A LONG DISTANCE TELEPHONE CALL, NO AMOUNT WAS CHARGED FOR JANUARY 11. THEREFORE, NO BASIS EXISTS FOR HOLDING THAT MR. SWAYZE INCURRED A LODGING EXPENSE ON JANUARY 11.

THE VOUCHER, WHICH IS RETURNED HEREWITH, MAY NOT BE CERTIFIED FOR PAYMENT.