B-164228, JUN. 17, 1968
Highlights
ACTON: REFERENCE IS MADE TO FORM AD-42 DATED MAY 2. PERRY WAS ON TEMPORARY DUTY IN WASHINGTON. WHEN HE RECEIVED INFORMATION THAT RIOTING WAS TAKING PLACE IN THE VICINITY OF HIS HOTEL. THE EMPLOYEE STATES THAT WHEN HE RETURNED TO WASHINGTON ON APRIL 7 TO CHECK OUT OF THE HOTEL AND OBTAIN HIS LUGGAGE THAT A CLOTHING STORE AROUND THE CORNER FROM THE HOTEL WAS BURNED OUT. WHO WAS PREVIOUSLY PAID PER DIEM IN LIEU OF SUBSISTENCE AT THE RATE OF $16 PER DAY FOR APRIL 5 AND 6 IS SEEKING IN ADDITION REIMBURSEMENT FOR MOTEL RENT PAID BY HIM ON THESE DAYS. WE WILL NOT OBJECT IF THE COST OF QUARTERS IN WASHINGTON IS INCLUDED AS A PART OF HIS DAILY SUBSISTENCE EXPENSES ON THOSE DAYS. IF A REVISED VOUCHER IS PREPARED IN ACCORDANCE WITH THE ABOVE PAYMENT ON AN ACTUAL EXPENSES BASIS MAY BE AUTHORIZED.
B-164228, JUN. 17, 1968
TO MR. G. H. ACTON:
REFERENCE IS MADE TO FORM AD-42 DATED MAY 2, 1968, WHEREIN YOU REQUEST OUR DECISION AS TO WHETHER YOU MAY CERTIFY FOR PAYMENT A VOUCHER FOR $32.96 IN FAVOR OF MR. CECIL C. PERRY, AN EMPLOYEE OF YOUR AGENCY.
MR. PERRY WAS ON TEMPORARY DUTY IN WASHINGTON, D.C., ON APRIL 5, 1968, WHEN HE RECEIVED INFORMATION THAT RIOTING WAS TAKING PLACE IN THE VICINITY OF HIS HOTEL. HE DEEMED IT TOO HAZARDOUS TO RETURN TO THE HOTEL FOR HIS LUGGAGE OR FOR LODGING AND OBTAINED A MOTEL ROOM IN FALLS CHURCH, VIRGINIA. THE EMPLOYEE STATES THAT WHEN HE RETURNED TO WASHINGTON ON APRIL 7 TO CHECK OUT OF THE HOTEL AND OBTAIN HIS LUGGAGE THAT A CLOTHING STORE AROUND THE CORNER FROM THE HOTEL WAS BURNED OUT. THE EMPLOYEE, WHO WAS PREVIOUSLY PAID PER DIEM IN LIEU OF SUBSISTENCE AT THE RATE OF $16 PER DAY FOR APRIL 5 AND 6 IS SEEKING IN ADDITION REIMBURSEMENT FOR MOTEL RENT PAID BY HIM ON THESE DAYS.
SUBSECTION 6.1, STANDARDIZED GOVERNMENT TRAVEL REGULATIONS (SGTR) PROMULGATED BY THE BUREAU OF THE BUDGET, PROVIDES THAT THE PER DIEM IN LIEU OF SUBSISTENCE EXPENSES INCLUDES ALL CHARGES FOR MEALS, LODGING, ETC. IN VIEW OF THIS AND SINCE THE MAXIMUM RATE OF PER DIEM AUTHORIZED BY SUBSECTION 6.2, SGTR, HAS BEEN PAID THE VOUCHER MAY NOT BE AUTHORIZED FOR PAYMENT IN ITS PRESENT FORM.
HOWEVER, SUBSECTION 6.12, SGTR, PROVIDES THAT AN ALLOWANCE OF ACTUAL SUBSISTENCE EXPENSES MAY BE AUTHORIZED OR APPROVED WHERE DUE TO UNUSUAL CIRCUMSTANCES OF A SPECIFIC TRAVEL ASSIGNMENT THE MAXIMUM PER DIEM ALLOWANCE WOULD BE MUCH LESS THAN THE AMOUNT REQUIRED TO MEET THE NECESSARY SUBSISTENCE EXPENSES OF A TRAVELER. SHOULD THE APPROPRIATE OFFICIAL IN THE DEPARTMENT OF AGRICULTURE DETERMINE THAT MR. PERRY HAD NO ALTERNATIVE UNDER THE CIRCUMSTANCES BUT TO RETAIN HIS HOTEL ROOM WHILE HE LODGED IN THE MOTEL AND APPROVE SUBSISTENCE ON AN ACTUAL EXPENSES BASIS FOR APRIL 5 AND 6, WE WILL NOT OBJECT IF THE COST OF QUARTERS IN WASHINGTON IS INCLUDED AS A PART OF HIS DAILY SUBSISTENCE EXPENSES ON THOSE DAYS. SEE B-158882, APRIL 27, 1966, COPY ENCLOSED.
THEREFORE, IF A REVISED VOUCHER IS PREPARED IN ACCORDANCE WITH THE ABOVE PAYMENT ON AN ACTUAL EXPENSES BASIS MAY BE AUTHORIZED. IN THIS CONNECTION SUBSECTION 6.12B (1), SGTR, LIMITS THE MAXIMUM AMOUNT PAYABLE IN THE CONTINENTAL UNITED STATES TO $30 PER CALENDAR DAY. ALSO, SEE SUBSECTION 6.12F, SGTR.