B-163752, SEP. 26, 1968

B-163752: Sep 26, 1968

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DUNLAVEY'S CLAIM FOR THE TRAVEL WAS COMPUTED AND PAID IN ACCORDANCE WITH JTR. WHICH PROVIDES FOR REIMBURSEMENT AT $5 PER DAY WHEN THE TRAVELER IS CHARGED FOR MEALS AND LODGING. DUNLAVEY HAS FURNISHED RECEIPTS SHOWING HE WAS CHARGED $1.50 FOR THE FIRST 19 DAYS AND $2 FOR THE REMAINING DAYS OR $56.50 RATHER THAN $33 FOR THE ENTIRE 33-DAY PERIOD. WE ARE INFORMED BY THE DEPARTMENT OF DEFENSE (WHICH RECOMMENDS PAYMENT OF THE CLAIM) THAT LODGING AND MEALS WERE FURNISHED TO THE EMPLOYEE BY A CONTRACTOR WHO IS NOT REQUIRED TO NOTIFY THE PER DIEM. THAT IT IS PROPOSED TO AMEND THE JOINT TRAVEL REGULATIONS TO AVOID SIMILAR SITUATIONS IN THE FUTURE. SINCE THE PER DIEM RATE OF $5 AT SHEMYA WAS BASED IN PART ON A CHARGE OF ONLY $1 BEING MADE FOR LODGING.

B-163752, SEP. 26, 1968

TO MAJOR J. E. INGLES:

THIS REFERS TO YOUR LETTER OF MARCH 5, 1968, SERIAL: D5/467F, WITH ENCLOSURES, FORWARDED HERE BY THE PER DIEM, TRAVEL AND TRANSPORTATION ALLOWANCE COMMITTEE ON JULY 24, 1968, PDTATAC CONTROL NO. 68-21, REQUESTING OUR DECISION WHETHER PAYMENT MAY BE MADE OF $23.50 REPRESENTING AN OVERCHARGE FOR QUARTERS AT SHEMYA AIR FORCE STATION, ALASKA, TO MR. JOHN J. DUNLAVEY, JR., AN EMPLOYEE OF THE NATIONAL SECURITY AGENCY.

BY LETTER OF AUGUST 20, 1968, WE ADVISED YOU IN ORDER THAT APPROPRIATE DISPOSITION MAY BE MADE OF THE MATTER WE FOUND IT NECESSARY TO REQUEST ADDITIONAL INFORMATION FROM THE DEPARTMENT OF THE AIR FORCE. THE ADDITIONAL INFORMATION HAS NOW BEEN FURNISHED BY THE DEPARTMENT OF DEFENSE BY REFERENCE FROM THE DEPARTMENT OF THE AIR FORCE.

THE INFORMATION OF RECORD SHOWS THAT MR. DUNLAVEY, AN EMPLOYEE OF THE NATIONAL SECURITY AGENCY, PERFORMED TEMPORARY DUTY AT SHEMYA AIR FORCE STATION IN ALASKA BETWEEN OCTOBER 29 AND DECEMBER 2, 1967. MR. DUNLAVEY'S CLAIM FOR THE TRAVEL WAS COMPUTED AND PAID IN ACCORDANCE WITH JTR, VOLUME 2, APPENDIX C, PART II, WHICH PROVIDES FOR REIMBURSEMENT AT $5 PER DAY WHEN THE TRAVELER IS CHARGED FOR MEALS AND LODGING. ALTHOUGH THE JTR INDICATES A CHARGE OF $1 PER DAY FOR LODGING, MR. DUNLAVEY HAS FURNISHED RECEIPTS SHOWING HE WAS CHARGED $1.50 FOR THE FIRST 19 DAYS AND $2 FOR THE REMAINING DAYS OR $56.50 RATHER THAN $33 FOR THE ENTIRE 33-DAY PERIOD.

WE ARE INFORMED BY THE DEPARTMENT OF DEFENSE (WHICH RECOMMENDS PAYMENT OF THE CLAIM) THAT LODGING AND MEALS WERE FURNISHED TO THE EMPLOYEE BY A CONTRACTOR WHO IS NOT REQUIRED TO NOTIFY THE PER DIEM, TRAVEL AND TRANSPORTATION ALLOWANCE COMMITTEE WHICH SETS THE PER DIEM RATE AT SHEMYA OF ANY CHANGES IN CHARGES (BECAUSE OF INCREASED COSTS) FOR LODGING AND MEALS; ALSO, THAT IT IS PROPOSED TO AMEND THE JOINT TRAVEL REGULATIONS TO AVOID SIMILAR SITUATIONS IN THE FUTURE.

SINCE THE PER DIEM RATE OF $5 AT SHEMYA WAS BASED IN PART ON A CHARGE OF ONLY $1 BEING MADE FOR LODGING, THE VOUCHER WHICH IS RETURNED HEREWITH MAY BE PAID AS RECOMMENDED BY THE DEPARTMENT OF DEFENSE.