B-162630, NOV. 29, 1967

B-162630: Nov 29, 1967

Additional Materials:

Contact:

Edda Emmanuelli Perez
(202) 512-2853
EmmanuelliPerezE@gao.gov

 

Office of Public Affairs
(202) 512-4800
youngc1@gao.gov

EMPLOYEE WHO WAS REIMBURSED FOR MILEAGE ON BASIS OF SHORTEST ROAD DISTANCE AND WHO USED LONGER LIMITED ACCESS INTERSTATE HIGHWAY ROUTE MAY. IF THE LONGER ROUTE IS SATISFACTORILY ESTABLISHED AS NECESSARY BY PROPER AUTHORITY UNDER SECS. 3.2 AND 3.3 SGTR. THE TRAVEL ORDER ITEM 16 AUTHORIZED TRAVEL BY AIR COMMON CARRIER FROM BATTLE CREEK TO WASHINGTON BUT ITEM 16 ALSO STATED THAT TRAVEL BY PRIVATELY OWNED VEHICLE AT THE RATE OF 10 CENTS PER MILE "IS MORE ADVANTAGEOUS TO GOVERNMENT.'. WINDERS INDICATES THAT AUTOMOBILE TRAVEL WAS UTILIZED BECAUSE OF AN AIRLINE STRIKE IN EFFECT AT THE TIME. YOU SAY THE STANDARD HIGHWAY MILEAGE GUIDE WAS USED AS THE BASIS FOR REIMBURSEMENT OF MILEAGE. IN ACCORDANCE WITH DEFENSE LOGISTICS POLICY AT THE TIME THE TRAVEL WAS PERFORMED.

B-162630, NOV. 29, 1967

MILEAGE - ROUTES - SHORTEST ROUTE DETERMINATION DECISION TO DEFENSE SUPPLY AGENCY EMPLOYEE CONCERNING RECLAIM FOR ADDITIONAL MILEAGE FOR TRAVEL BY PRIVATELY OWNED AUTO FROM BATTLE CREEK, MICH. TO WASHINGTON, D.C. AND RETURN. EMPLOYEE WHO WAS REIMBURSED FOR MILEAGE ON BASIS OF SHORTEST ROAD DISTANCE AND WHO USED LONGER LIMITED ACCESS INTERSTATE HIGHWAY ROUTE MAY, IF THE LONGER ROUTE IS SATISFACTORILY ESTABLISHED AS NECESSARY BY PROPER AUTHORITY UNDER SECS. 3.2 AND 3.3 SGTR, BE REIMBURSED FOR MILEAGE OVER LIMITED ACCESS HIGHWAYS.

TO MR. JOHN H. GREVE:

YOUR LETTER OF OCTOBER 4, 1967, REFERENCE DLSC-FFA, REQUESTS OUR DECISION CONCERNING THE MILEAGE ALLOWANCE, $10.70 FOR 107 MILES, WHICH MR. K. CALVIN WINDERS RECLAIMS ON THE ENCLOSED TRAVEL VOUCHER AS PART OF THE TEMPORARY DUTY TRAVEL PERFORMED BY HIM ON AUGUST 8 AND 19, 1966, FROM BATTLE CREEK, MICHIGAN, TO WASHINGTON, D.C., AND RETURN TO BATTLE CREEK UNDER TRAVEL ORDER NO. DL 89-67 DATED AUGUST 4, 1966.

THE TRAVEL ORDER ITEM 16 AUTHORIZED TRAVEL BY AIR COMMON CARRIER FROM BATTLE CREEK TO WASHINGTON BUT ITEM 16 ALSO STATED THAT TRAVEL BY PRIVATELY OWNED VEHICLE AT THE RATE OF 10 CENTS PER MILE "IS MORE ADVANTAGEOUS TO GOVERNMENT.' MR. WINDERS INDICATES THAT AUTOMOBILE TRAVEL WAS UTILIZED BECAUSE OF AN AIRLINE STRIKE IN EFFECT AT THE TIME.

THE AMOUNT CLAIMED, $10.70, REPRESENTS ADDITIONAL MILEAGE AS SHOWN BY SPEEDOMETER READINGS FOR MR. WINDERS' TRAVEL BY AUTOMOBILE BETWEEN BATTLE CREEK AND WASHINGTON VIA INTERSTATE HIGHWAYS. YOU SAY THE STANDARD HIGHWAY MILEAGE GUIDE WAS USED AS THE BASIS FOR REIMBURSEMENT OF MILEAGE, IN ACCORDANCE WITH DEFENSE LOGISTICS POLICY AT THE TIME THE TRAVEL WAS PERFORMED, REFERRING TO THE PROVISIONS IN PARAGRAPH II SET FORTH IN DSA- DLSC REGULATIONS NO. 5000.1 DATED JANUARY 9, 1963. A COPY OF THAT REGULATION WAS ENCLOSED WITH YOUR LETTER TOGETHER WITH COPIES OF MR. WINDERS' PRIOR VOUCHER AND OTHER CORRESPONDENCE. MR. WINDERS' LETTER OF SEPTEMBER 23, 1966, AND ATTACHMENTS IN OUR FILE INDICATE THAT HE USED THE INTERSTATE HIGHWAYS LOCATED DIRECTLY BETWEEN BATTLE CREEK AND WASHINGTON, INCLUDING TOLL ROADS, BECAUSE OF THE FASTER DRIVING TIME. THE RECORD INDICATES THAT HE WAS REIMBURSED SUCH TOLLS ($8.70) ON HIS PRIOR VOUCHER.

THE "SHORTEST ROAD DISTANCE" OF 553 MILES WAS PAID TO MR. WINDERS ON HIS PRIOR VOUCHER. THAT DISTANCE WAS GIVEN TO HIM IN THE RAND MCNALLY AND COMPANY'S LETTER OF JUNE 20, 1966, WHICH ALSO ADVISED HIM THAT THE MOST COMMON HIGHWAY ROUTING IS VIA THE RECENTLY COMPLETED LIMITED-ACCESS INTERSTATE SEGMENTS OF I94, I80, I76 AND I70, WHICH TOTALS 591 MILES. THE SHORTER ROUTE OF 553 MILES IS BASED ON THE SLOWER SPEED U.S. AND STATE ROUTES BETWEEN FREDERICK, MARYLAND AND JACKSON, MICHIGAN, PASSING DIRECTLY THROUGH THE CENTER OF APPROXIMATELY 50 TOWNS AND SMALL CITIES AND THREE LARGE METROPOLITAN AREAS, NAMELY, PITTSBURGH, PENNSYLVANIA, AKRON AND TOLEDO, OHIO. ON THE OTHER HAND, WE NOTE THAT THE DEPARTMENT OF THE ARMY REGULATION AR 55-60 TABLES OF DISTANCES SHOW THE ,SHORTEST, USUALLY TRAVELED, HIGHWAY ROUTES" AS ANN ARBOR TO AKRON, 167 MILES, AKRON TO WASHINGTON 340 MILES, WHICH PLUS THE 72 MILES ON INTERSTATE 94 FROM BATTLE CREEK TO ANN ARBOR TOTALS 579 MILES. THE HIGHER SPEED INTERSTATE ROUTING (591 MILES), 1,182 MILES ROUND TRIP, BYPASSES MOST ALL OF SUCH URBAN CENTERS AND USUALLY SAVES AN APPRECIABLE AMOUNT OF TRAVEL TIME AND RELATED PER DIEM IN LIEU OF SUBSISTENCE. HOWEVER, MR. WINDERS' LETTER OF SEPTEMBER 23, 1966, AND HIS RECLAIM VOUCHER CONTAIN NO EXPLANATION OF THE NECESSITY FOR THE EXTRA 31 MILES (1,213 MINUS 1,182). COMPARE PARAGRAPH C10154, JTR, AND SECTION 3.5B (1), THIRD PARAGRAPH, STANDARDIZED GOVERNMENT TRAVEL REGULATIONS (1965 ED.) NOW RENUMBERED AS 3.5C (1), T.M.6, FEBRUARY 7, 1967.

WE NOTE THAT SECTIONS 3.2 AND 3.3 OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS PROVIDE IN PERTINENT PART THAT ALL (OFFICIAL) TRAVEL WILL BE BY "A USUALLY TRAVELED ROUTE," THAT TRAVEL BY OTHER ROUTES MAY BE ALLOWED WHEN THE NECESSITY THEREFOR IS SATISFACTORILY ESTABLISHED, AND THAT REIMBURSEMENT FOR EXPENSES WILL BE BASED ONLY ON SUCH CHARGES AS WOULD HAVE BEEN INCURRED BY "A USUALLY TRAVELED ROUTE.' COMPARE THE FIRST TWO SENTENCES OF PARAGRAPH C6000, JTR.

ASSUMING THAT THE ROUTE TRAVELED BY MR. WINDERS HAS BEEN OR WILL BE APPROVED BY PROPER AUTHORITY (SEE 32 COMP. GEN. 438), WE SEE NO REASON WHY THE VOUCHER MAY NOT BE CERTIFIED FOR $7.60 ($10.70 MINUS $3.10 FOR THE MILEAGE NOT EXPLAINED).

THE VOUCHER IS RETURNED HEREWITH FOR HANDLING IN ACCORDANCE WITH THE FOREGOING.