B-158164, JAN. 3, 1966, 45 COMP. GEN. 373

B-158164: Jan 3, 1966

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EVEN THOUGH THE SEPARATE TRAVEL WAS AUTHORIZED UNDER HIS PERMANENT CHANGE-OF-STATION ORDERS. 1966: THIS IS IN REPLY TO YOUR LETTER OF DECEMBER 9. WHO WAS TRANSFERRED ON PERMANENT CHANGE-OF-STATION ORDERS FROM RUPERT. THE SUM INVOLVED IS $28.20. OLMSTED IS ALSO CLAIMING $16.92 MILEAGE ALLOWANCE FOR HIS TRAVEL BY PRIVATELY OWNED AUTOMOBILE BETWEEN THE SAME POINTS AT 6 CENTS PER MILE. HIS TRAVEL WAS PERFORMED CONCURRENTLY WITH THAT OF HIS WIFE AND CHILDREN. WHO IS ELIGIBLE FOR TRAVEL ALLOWANCES UNDER SECTION 1.5. SUCH USE IS DEEMED TO BE ADVANTAGEOUS TO THE GOVERNMENT. IS AUTHORITY FOR REIMBURSING MILEAGE ALLOWANCES FOR ANY NUMBER OF VEHICLES USED AT THE RATE PRESCRIBED IN SECTION 1.3. YOU WILL NOTE THAT EACH RATE SET OUT IN SECTION 1.3 IS PREDICATED ON THERE BEING ONE AUTOMOBILE.

B-158164, JAN. 3, 1966, 45 COMP. GEN. 373

MILEAGE - TRAVEL BY PRIVATELY OWNED AUTOMOBILE - DEPENDENTS - MORE THAN ONE AUTOMOBILE UNDER THE SCHEDULE OF GRADUATED MILEAGE ALLOWANCE RATES PROVIDED IN BUREAU OF THE BUDGET CIRCULAR NO. A-56, SECTION 1.3 (B) (1), AS AMENDED JULY 30, 1965, TO REIMBURSE AN EMPLOYEE WHO ELECTS TO USE A PRIVATELY OWNED AUTOMOBILE FOR A PERMANENT CHANGE OF STATION, THE RATES BASED ON OCCUPANCY AND USE OF ONE AUTOMOBILE, UNLESS NOT FEASIBLE OR REASONABLE DUE TO THE NUMBER OF PERSONS TRAVELING, BAGGAGE, ETC., AN EMPLOYEE MAY NOT BE PAID THE 10 CENTS MILEAGE ALLOWANCE PRESCRIBED FOR THREE OCCUPANTS IN AN AUTOMOBILE FOR THE CONCURRENT TRAVEL OF HIS WIFE AND TWO CHILDREN IN A SECOND VEHICLE, EVEN THOUGH THE SEPARATE TRAVEL WAS AUTHORIZED UNDER HIS PERMANENT CHANGE-OF-STATION ORDERS, UNLESS THE USE OF THE TWO VEHICLES CAN BE JUSTIFIED; HOWEVER, THE EMPLOYEE ENTITLED TO 6 CENTS PER MILE FOR HIS TRAVEL BY PRIVATELY OWNED AUTOMOBILE, AND TO THE 12 CENTS MILEAGE RATE PROVIDED WHEN FOUR OR MORE OCCUPY AN AUTOMOBILE HAD HIS FAMILY ACCOMPANIED HIM, HE MAY BE ALLOWED AN ADDITIONAL 6 CENTS PER MILE FOR THE SECOND.

TO R. T. ERICKSON, DEPARTMENT OF THE INTERIOR, JANUARY 3, 1966:

THIS IS IN REPLY TO YOUR LETTER OF DECEMBER 9, 1965, REFERENCE 4 360, IN WHICH YOU REQUEST A DECISION AS TO WHETHER A MILEAGE ALLOWANCE MAY BE CERTIFIED FOR PAYMENT FOR A SECOND VEHICLE BELONGING TO MR. EMMETT L. OLMSTED, AN EMPLOYEE OF THE DEPARTMENT OF THE INTERIOR, WHO WAS TRANSFERRED ON PERMANENT CHANGE-OF-STATION ORDERS FROM RUPERT, IDAHO, TO FONTENELLE, WYOMING, A DISTANCE OF 282 MILES. THE SUM INVOLVED IS $28.20, REPRESENTING MILEAGE ALLOWANCE OF 10 CENTS PER MILE FOR THE SECOND VEHICLE WHICH CARRIED MRS. OLMSTED AND TWO CHILDREN, AGES 11 AND 12. MR. OLMSTED IS ALSO CLAIMING $16.92 MILEAGE ALLOWANCE FOR HIS TRAVEL BY PRIVATELY OWNED AUTOMOBILE BETWEEN THE SAME POINTS AT 6 CENTS PER MILE. HIS TRAVEL WAS PERFORMED CONCURRENTLY WITH THAT OF HIS WIFE AND CHILDREN.

BUREAU OF THE BUDGET CIRCULAR NO. A-56, SECTION 1.3B (1), AS AMENDED JULY 30, 1965, PROVIDES IN PART AS FOLLOWS:

B (1) WHEN AN EMPLOYEE WITH OR WITHOUT IMMEDIATE FAMILY, WHO IS ELIGIBLE FOR TRAVEL ALLOWANCES UNDER SECTION 1.5, AS AMENDED, ELECTS TO USE A PRIVATELY OWNED AUTOMOBILE FOR PERMANENT CHANGE OF STATION TRAVEL, SUCH USE IS DEEMED TO BE ADVANTAGEOUS TO THE GOVERNMENT.

CHART

(A) MILEAGE ALLOWANCES: MILEAGE RATE OCCUPANTS OF AUTOMOBILE

(CENTS) EMPLOYEE ONLY, OR ONE MEMBER OF IMMEDIATE FAMILY

6 EMPLOYEE AND ONE MEMBER, OR TWO MEMBERS 8 EMPLOYEE AND TWO MEMBERS, OR THREE MEMBERS 10 EMPLOYEE AND THREE OR MORE MEMBERS, OR FOUR OR MORE MEMBERS 12

IN YOUR LETTER OF DECEMBER 9, 1965, YOU MAKE THE FOLLOWING OBSERVATION:

IT APPEARS THAT SINCE A MILEAGE RATE HAS BEEN ESTABLISHED FOR TRAVEL OF FAMILIES SEPARATE AND APART FROM EMPLOYEES WITHOUT REGARD TO COMMON CARRIER COST, REIMBURSEMENT MAY NOW BE MADE FOR EACH VEHICLE REGARDLESS OF THE NUMBER OF VEHICLES USED AT A RATE IN ACCORDANCE WITH THE ABOVE QUOTED SCHEDULE, DEPENDING ON THE NUMBER OF OCCUPANTS TRAVELING IN EACH VEHICLE.

THIS OFFICE DOES NOT CONSIDER THAT THE AMENDMENT TO SECTION 1.3 OF BUREAU OF THE BUDGET CIRCULAR NO. A-56, AS AMENDED JULY 30, 1965, IS AUTHORITY FOR REIMBURSING MILEAGE ALLOWANCES FOR ANY NUMBER OF VEHICLES USED AT THE RATE PRESCRIBED IN SECTION 1.3. YOU WILL NOTE THAT EACH RATE SET OUT IN SECTION 1.3 IS PREDICATED ON THERE BEING ONE AUTOMOBILE.

IN ORDER TO JUSTIFY PAYMENT OF MILEAGE ALLOWANCE FOR MORE THAN ONE AUTOMOBILE IT STILL IS REQUIRED THAT IT BE SHOWN THAT IT WAS NOT FEASIBLE OR REASONABLE FOR THE EMPLOYEE AND THE IMMEDIATE MEMBERS OF HIS FAMILY DUE TO NUMBER, BAGGAGE, ETC., TO TRAVEL IN ONE AUTOMOBILE. WHILE THE ORDERS TO MR. OLMSTED AUTHORIZED HIS FAMILY TO TRAVEL SEPARATE AND APART THIS IS NOT CONSIDERED TO BE SUFFICIENT JUSTIFICATION IN ITSELF TO WARRANT PAYMENT OF MILEAGE ALLOWANCE FOR A SECOND VEHICLE. ACCORDINGLY, UNLESS SOME FURTHER JUSTIFICATION IS SUBMITTED FOR USE OF MORE THAN ONE AUTOMOBILE THE ADDITIONAL MILEAGE CLAIMED IS FOR DISALLOWANCE. SEE B-157154 OF JULY 23, 1965.

IN VIEW OF THE FACT THAT MR. OLMSTED WOULD BE ENTITLED TO AN ALLOWANCE OF 12 CENTS PER MILE IF HIS THREE DEPENDENTS TRAVELED WITH HIM IN ONE AUTOMOBILE THIS OFFICE WOULD HAVE NO OBJECTION TO ADMINISTRATIVE ACTION BEING TAKEN ALLOWING MR. OLMSTED AN ADDITIONAL 6 CENTS PER MILE FOR TRAVEL BY MEMBERS OF HIS FAMILY IN THE SECOND VEHICLE IN THE EVENT IT COULD NOT BE SHOWN THAT TRAVEL IN ONE VEHICLE WAS NOT FEASIBLE.

ACTION ON THE VOUCHER, RETURNED HEREWITH, SHOULD BE TAKEN ACCORDINGLY.