B-151246, MAY 29, 1963

B-151246: May 29, 1963

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HUTH A CLAIM FOR $980.83 WHICH WAS DISALLOWED BY YOUR CONTROLLER'S OFFICE BECAUSE IT INCLUDED EXPENDITURES INCURRED AFTER EXPIRATION OF CONTRACT ICAC-1447. AMONG THE SERVICES TO BE PERFORMED BY THE CONTRACTOR UNDER THE CONTRACT WAS THE PREPARATION OF A FINAL REPORT ON HIS STUDY OF COMMUNICATIONS MEDIA IN TROPICAL AFRICA. THE CONTRACTOR WAS TO BE REIMBURSED CERTAIN EXPENDITURES RELATED TO REPARATION OF THE REPORT. THE CONTRACTOR DID NOT DELIVER THE FINAL REPORT UNTIL WELL AFTER THE CONTRACT EXPIRATION DATE AND HE THEREAFTER INVOICED FOR EXPENDITURES WHICH WERE INCURRED AFTER THE CONTRACT EXPIRATION DATE IN CONNECTION WITH THE PREPARATION AND SUBMISSION OF THE REPORT. HAS TESTIFIED THAT THE REPORT IS OF SUCH HIGH QUALITY AND SIGNIFICANT VALUE THAT IT HAS BEEN WIDELY DISTRIBUTED AND CONSIDERABLE ADDITIONAL REQUESTS HAVE BEEN MADE FOR IT.

B-151246, MAY 29, 1963

TO THE ADMINISTRATOR, AGENCY FOR INTERNATIONAL DEVELOPMENT:

IN LETTER OF APRIL 4, 1963, THE CHIEF, CONTRACTS STAFF, BUREAU FOR AFRICA AND EUROPE, REQUESTED A DECISION WHETHER THERE SHOULD BE AUTHORIZED FOR PAYMENT TO DR. ARNO G. HUTH A CLAIM FOR $980.83 WHICH WAS DISALLOWED BY YOUR CONTROLLER'S OFFICE BECAUSE IT INCLUDED EXPENDITURES INCURRED AFTER EXPIRATION OF CONTRACT ICAC-1447, AS AMENDED.

AMONG THE SERVICES TO BE PERFORMED BY THE CONTRACTOR UNDER THE CONTRACT WAS THE PREPARATION OF A FINAL REPORT ON HIS STUDY OF COMMUNICATIONS MEDIA IN TROPICAL AFRICA. INCLUDING PAYMENT FOR HIS SERVICES, THE CONTRACTOR WAS TO BE REIMBURSED CERTAIN EXPENDITURES RELATED TO REPARATION OF THE REPORT. THE CONTRACTOR DID NOT DELIVER THE FINAL REPORT UNTIL WELL AFTER THE CONTRACT EXPIRATION DATE AND HE THEREAFTER INVOICED FOR EXPENDITURES WHICH WERE INCURRED AFTER THE CONTRACT EXPIRATION DATE IN CONNECTION WITH THE PREPARATION AND SUBMISSION OF THE REPORT.

THE LETTER OF APRIL 4 INDICATES THAT A GOOD MEASURE OF THE DELAY IN FURNISHING THE FINAL REPORT CAN BE ATTRIBUTED TO THE CONTRACTOR'S OWN GOOD FAITH AND INITIATIVE IN STRIVING TO ACHIEVE EXCELLENCE IN THE REPORT. FURTHER, THE CHIEF OF THE COMMUNICATIONS RESOURCES DIVISION, OFFICE OF PROGRAM SUPPORT, HAS TESTIFIED THAT THE REPORT IS OF SUCH HIGH QUALITY AND SIGNIFICANT VALUE THAT IT HAS BEEN WIDELY DISTRIBUTED AND CONSIDERABLE ADDITIONAL REQUESTS HAVE BEEN MADE FOR IT.

THE LETTER OF APRIL 4 RECOMMENDS THAT THE CONTRACTOR'S CLAIM FOR REIMBURSEMENT FOR SECRETARIAL SERVICES, PRINTING COSTS AND OTHER MISCELLANEOUS EXPENSES BE APPROVED ON A QUANTUM MERUIT BASIS IN THE AMOUNT OF $980.83 BECAUSE THE SERVICES AND COSTS WERE ACTUALLY PERFORMED OR INCURRED AND WERE OF VALUE AND BENEFIT TO THE FOREIGN ASSISTANCE PROGRAM OF THE UNITED STATES.

IN VIEW OF THE FOREGOING, AND SINCE IT IS REPORTED THAT THE EXPENDITURES ARE WITHIN THE $2,000 LIMITATION SPECIFIED IN THE CONTRACT, OUR OFFICE HAS NO OBJECTION TO THE RECOMMENDED QUANTUM MERUIT PAYMENT TO THE CONTRACTOR.