B-149927, SEP. 26, 1962

B-149927: Sep 26, 1962

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INTERNAL REVENUE SERVICE: REFERENCE IS MADE TO YOUR LETTER OF SEPTEMBER 17. IT IS REPORTED THAT BASED ON THE UNIT PRICES SPECIFIED IN ITS BID. THE COMPANY'S AGGREGATE BID PRICE FOR FURNISHING ALL OF THE FORMS IS $26. IN WHICH IT ALLEGED THAT ITS BID PRICE FOR THE FORMS WAS ERRONEOUS IN THAT IT WAS BASED ON USING SULPHITE BOND PAPER INSTEAD OF NCR PAPER AS REQUIRED BY THE SPECIFICATIONS. THE COMPANY STATED THAT THE CORRECT AGGREGATE PRICE FOR THE FORMS IS $34. THERE IS NO ROOM FOR DOUBT THAT THE COMPANY MADE AN ERROR IN ITS BID.

B-149927, SEP. 26, 1962

TO MR. FRANKLIN L. THATCHER, CHIEF, PUBLICATIONS BRANCH, INTERNAL REVENUE SERVICE:

REFERENCE IS MADE TO YOUR LETTER OF SEPTEMBER 17, 1962, WITH ENCLOSURES, REQUESTING A DECISION AS TO WHETHER THE VICTOR BUSINESS FORMS COMPANY MAY BE PERMITTED TO WITHDRAW ITS BID SUBMITTED IN RESPONSE TO INVITATION NO. 2 (FY-63).

BY THE REFERRED-TO INVITATION THE INTERNAL REVENUE SERVICE REQUESTED BIDS FOR FURNISHING SPECIFIED QUANTITIES OF FORMS NO. TY-62, TY-63 AND TY-64. IN RESPONSE THE VICTOR BUSINESS FORMS COMPANY SUBMITTED A BID DATED SEPTEMBER 5, 1962, OFFERING TO FURNISH THE FORMS AT THE UNIT PRICE SET FORTH OPPOSITE EACH ITEM. IT IS REPORTED THAT BASED ON THE UNIT PRICES SPECIFIED IN ITS BID, THE COMPANY'S AGGREGATE BID PRICE FOR FURNISHING ALL OF THE FORMS IS $26,258. THE TWO OTHER BIDDERS ON THE FORMS QUOTED AGGREGATE BID PRICES OF $46,825 AND $53,679.

BY LETTER DATED SEPTEMBER 13, 1962, MCGREGOR AND WERNER, INC., THE WASHINGTON, D.C. REPRESENTATIVE OF THE VICTOR BUSINESS FORMS COMPANY, FORWARDED A COPY OF A LETTER DATED SEPTEMBER 10, 1962, RECEIVED FROM THE COMPANY, IN WHICH IT ALLEGED THAT ITS BID PRICE FOR THE FORMS WAS ERRONEOUS IN THAT IT WAS BASED ON USING SULPHITE BOND PAPER INSTEAD OF NCR PAPER AS REQUIRED BY THE SPECIFICATIONS. THE COMPANY STATED THAT THE CORRECT AGGREGATE PRICE FOR THE FORMS IS $34,824.25 AND REQUESTED THAT IT BE PERMITTED TO WITHDRAW ITS BID ON THE FORMS.

ON THE RECORD, THERE IS NO ROOM FOR DOUBT THAT THE COMPANY MADE AN ERROR IN ITS BID, AS ALLEGED. ACCORDINGLY, THE BID OF THE VICTOR BUSINESS FORMS COMPANY MAY BE DISREGARDED IN MAKING ..END :