B-146480, AUG. 30, 1961

B-146480: Aug 30, 1961

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NG 24519059: REFERENCE IS MADE TO YOUR LETTER OF JULY 7. YOU WERE TRANSFERRED ON A PERMANENT CHANGE OF STATION ASSIGNMENT FROM FORT LEONARD WOOD. YOU MADE THIS SHIPMENT AT YOUR OWN EXPENSE BECAUSE AT THAT TIME YOU SAY YOU WERE NOT AWARE THAT YOU WERE ELIGIBLE FOR SHIPMENT OF HOUSEHOLD GOODS AT GOVERNMENT EXPENSE. YOUR CLAIM WAS FORWARDED TO THIS OFFICE FOR SETTLEMENT BUT WHEN RECEIVED HERE. YOUR CLAIM WAS DISALLOWED. THE SETTLEMENT INDICATED THAT IN THE ABSENCE OF THE PAID AND RECEIPTED BILL COVERING RENTAL OF THE TRAILER FOR WHICH REIMBURSEMENT IS CLAIMED. THERE WAS NO AUTHORITY FOR ALLOWING YOUR CLAIM. IN YOUR LETTER YOU STATE THAT AT THE TIME YOUR CLAIM WAS FORWARDED FOR REIMBURSEMENT.

B-146480, AUG. 30, 1961

TO SP-4 JAMES B. REEVES, NG 24519059:

REFERENCE IS MADE TO YOUR LETTER OF JULY 7, 1961, REQUESTING RECONSIDERATION OF OUR SETTLEMENT OF JUNE 27, 1961, WHICH DISALLOWED YOUR CLAIM FOR REIMBURSEMENT OF EXPENSES INVOLVED IN THE SHIPMENT OF YOUR HOUSEHOLD GOODS BY RENTED TRAILER INCIDENT TO PERMANENT CHANGE OF STATION ORDERS OF MAY 3, 1960, AS AMENDED.

THE RECORD SHOWS THAT BY SPECIAL ORDERS 86, MAY 3, 1960, AS AMENDED BY SPECIAL ORDERS 186, SEPTEMBER 23, 1960, YOU WERE TRANSFERRED ON A PERMANENT CHANGE OF STATION ASSIGNMENT FROM FORT LEONARD WOOD, MISSOURI, TO FORT BELVOIR, VIRGINIA, TO REPORT NOT LATER THAN MAY 15, 1960. APPEARS THAT ON OR ABOUT JUNE 2, 1960, YOU SHIPPED BY RENTED TRAILER, APPROXIMATELY 300 POUNDS OF HOUSEHOLD GOODS FROM THOMASVILLE, ALABAMA, TO ALEXANDRIA, VIRGINIA. YOU MADE THIS SHIPMENT AT YOUR OWN EXPENSE BECAUSE AT THAT TIME YOU SAY YOU WERE NOT AWARE THAT YOU WERE ELIGIBLE FOR SHIPMENT OF HOUSEHOLD GOODS AT GOVERNMENT EXPENSE. YOUR CLAIM WAS FORWARDED TO THIS OFFICE FOR SETTLEMENT BUT WHEN RECEIVED HERE, IT DID NOT INDICATE THE COST OF RENTING THE TRAILER NOR DID IT CONTAIN ANY RECEIPT FOR THE AMOUNT PAID FOR TRAILER RENTAL. THEREFORE, YOUR CLAIM WAS DISALLOWED. THE SETTLEMENT INDICATED THAT IN THE ABSENCE OF THE PAID AND RECEIPTED BILL COVERING RENTAL OF THE TRAILER FOR WHICH REIMBURSEMENT IS CLAIMED, THERE WAS NO AUTHORITY FOR ALLOWING YOUR CLAIM.

IN YOUR LETTER YOU STATE THAT AT THE TIME YOUR CLAIM WAS FORWARDED FOR REIMBURSEMENT, A RECEIPTED BILL WAS ATTACHED AND YOU HAD BEEN ADVISED THAT ALL PAPERS HAD BEEN FORWARDED TO OUR OFFICE. YOU STATE FURTHER THAT YOU HAVE TRIED TO OBTAIN ANOTHER COPY OF THE RECEIPTED BILL BUT HAVE BEEN UNSUCCESSFUL. YOU EXPRESS THE BELIEF THAT YOU ARE BEING UNNECESSARILY PENALIZED FOR AN ERROR BY SOMEONE ELSE AND REQUEST THAT THE CLAIM BE RECONSIDERED.

PARAGRAPH 8500-2, JOINT TRAVEL REGULATIONS, IN EFFECT AT THE TIME OF SHIPMENT, PROVIDED, IN OTHERWISE PROPER CASES, FOR REIMBURSEMENT OF ACTUAL EXPENSES INCURRED IN MOVING HOUSEHOLD GOODS AT PERSONAL EXPENSE OR TO REIMBURSEMENT OF THE COST OF DIRECT HIRE OR RENTAL OF A CONVEYANCE FOR THE MOVEMENT OF HOUSEHOLD EFFECTS, NOT TO EXCEED THE COST WHICH WOULD HAVE BEEN INCURRED HAD SHIPMENT BEEN MADE BY THE GOVERNMENT. REIMBURSEMENT WAS AUTHORIZED TO BE EFFECTED IN ACCORDANCE WITH ADMINISTRATIVE REGULATIONS OF THE SERVICES CONCERNED. THE PERTINENT ARMY REGULATION CONTAINED IN ARMY REGULATIONS 55-88, PARAGRAPH 8A (4), PROVIDES THAT THE ORIGINAL RECEIPTED BILLS FOR TRANSPORTATION OR ACCESSORIAL SERVICES FOR WHICH REIMBURSEMENT IS CLAIMED, ARE TO BE SUBMITTED TO SUPPORT THE CLAIM.

OUR FILE RELATING TO YOUR CLAIM CONTAINS AN OFFICIAL COMMUNICATION STATING THAT RECORDS OF THE MILITARY DISTRICT OF WASHINGTON "REVEAL THAT ON 9 NOVEMBER 1960 WHEN SUBJECT CLAIM WAS FORWARDED FOR SETTLEMENT (TO FINANCE CENTER, U.S. ARMY, INDIANAPOLIS, INDIANA) A RECEIPT FOR THE TRAILER RENTAL WAS INCLUDED IN THE FILE.' HOWEVER, SUCH RECEIPT IS NOT IN OUR FILE AND WE HAVE BEEN UNABLE TO OBTAIN IT OR A SHOWING OF THE AMOUNT OF THE CHARGE FOR RENTING THE TRAILER. THEREFORE, ON THE PRESENT RECORD, WE MUST SUSTAIN THE DISALLOWANCE OF YOUR CLAIM BUT WE WILL RECONSIDER THE CLAIM IF YOU WILL FORWARD SUCH EVIDENCE AS YOU MAY BE ABLE TO OBTAIN CORROBORATING YOUR STATEMENT ..END :