B-136355, AUG. 1, 1958

B-136355: Aug 1, 1958

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PROPOSALS TO PERMIT GOVERNMENT AGENCIES GENERALLY TO MAKE PAYMENTS OF TRANSPORTATION COSTS IN THIS MANNER HAVE BEEN SUGGESTED BOTH INSIDE AND OUTSIDE OUR OFFICE SEVERAL TIMES IN THE PAST FEW YEARS. THE MATTER HAS BEEN GIVEN MOST CAREFUL CONSIDERATION AND WE HAVE CONCLUDED THAT THE PROBLEMS THAT WOULD ARISE AND THE LOSSES THAT WOULD ACCRUE TO THE GOVERNMENT FROM THE ADOPTION OF SUCH A SYSTEM WOULD FAR OUTWEIGH ANY POSSIBLE SAVINGS IN ADMINISTRATIVE COSTS ATTRIBUTABLE THERETO. WE HAVE FOUND THAT CASH PAYMENTS FOR FREIGHT BILLS ARE RARELY MADE IN INDUSTRY AND THAT THE TRANSPORTATION INDUSTRY ITSELF GENERALLY OPPOSES THE CASH PAYMENT PROPOSALS. THE PROBLEM OF SMALL SHIPMENT PAYMENT PROCEDURES IS NOW UNDER STUDY BY OUR OFFICE.

B-136355, AUG. 1, 1958

TO THE SECRETARY OF COMMERCE:

BY LETTER OF JUNE 2, 1958, ASSISTANT SECRETARY GEO. T. MOORE REQUESTED OUR AUTHORIZATION FOR THE COAST AND GEODETIC SURVEY TO ESTABLISH AN ADMINISTRATIVE PROCEDURE WHEREBY ASSISTANT DISBURSING OFFICERS OR AGENT CASHIERS MAY PAY LOCALIZED FREIGHT SHIPMENTS BY CASH FROM IMPREST PETTY CASH FUNDS WITHOUT ISSUING GOVERNMENT BILLS OF LADING PROVIDED SUCH PAYMENTS DO NOT EXCEED $25.

PROPOSALS TO PERMIT GOVERNMENT AGENCIES GENERALLY TO MAKE PAYMENTS OF TRANSPORTATION COSTS IN THIS MANNER HAVE BEEN SUGGESTED BOTH INSIDE AND OUTSIDE OUR OFFICE SEVERAL TIMES IN THE PAST FEW YEARS. THE MATTER HAS BEEN GIVEN MOST CAREFUL CONSIDERATION AND WE HAVE CONCLUDED THAT THE PROBLEMS THAT WOULD ARISE AND THE LOSSES THAT WOULD ACCRUE TO THE GOVERNMENT FROM THE ADOPTION OF SUCH A SYSTEM WOULD FAR OUTWEIGH ANY POSSIBLE SAVINGS IN ADMINISTRATIVE COSTS ATTRIBUTABLE THERETO. ALSO, WE HAVE FOUND THAT CASH PAYMENTS FOR FREIGHT BILLS ARE RARELY MADE IN INDUSTRY AND THAT THE TRANSPORTATION INDUSTRY ITSELF GENERALLY OPPOSES THE CASH PAYMENT PROPOSALS. WE DO NOT BELIEVE AN EXCEPTION TO THE GENERAL PROCEDURE SHOULD BE MADE IN THIS INSTANCE SINCE IT WOULD RESULT IN A MULTIPLICITY OF PROCEDURES CONFUSING TO VENDORS AND CARRIERS WITH LITTLE OR NO ADMINISTRATIVE SAVINGS TO THE GOVERNMENT.

THE PROBLEM OF SMALL SHIPMENT PAYMENT PROCEDURES IS NOW UNDER STUDY BY OUR OFFICE. WE HOPE THAT PROCEDURAL IMPROVEMENTS WILL RESULT FROM SUCH EFFORTS. HENCE, THE REQUESTED CHANGE IN ..END :