B-136301, JUN. 19, 1958

B-136301: Jun 19, 1958

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TO THE ATTORNEY GENERAL: REFERENCE IS MADE TO A LETTER OF MARCH 25. BEFORE SUCH DOCUMENT IS VALID FOR SERVICE. HE INDICATES THAT THE TRAVELER'S NAME IS SHOWN IN THE APPROPRIATE SPACES ON THE TRANSPORTATION REQUEST BY A RESPONSIBLE EMPLOYEE OF THE SERVICE WHO ISSUES THE REQUEST AND WHO USUALLY ACCOMPANIES THE TRAVELER. IT IS SAID THAT THE PROCEDURE IN USE IS DESIRABLE BECAUSE IT WOULD NOT BE PRACTICABLE TO GIVE A BLANK TRANSPORTATION REQUEST TO AN ALIEN. IT WOULD ENABLE THE SERVICE TO MAINTAIN A CONTROL OVER THE TICKETS AND OTHER DOCUMENTS THAT ARE ISSUED IN EXCHANGE FOR THE TRANSPORTATION REQUESTS. IT HAS BEEN REPORTED INFORMALLY THAT GENERALLY THE OFFICER ISSUING THE TRANSPORTATION REQUEST INVOLVED IN THESE INSTANCES IS THE EMPLOYEE WHO SIGNS THE REQUEST FOR THE ALIEN BEING DEPORTED.

B-136301, JUN. 19, 1958

TO THE ATTORNEY GENERAL:

REFERENCE IS MADE TO A LETTER OF MARCH 25, 1958, FILE CO 600-P, FROM MR. E. A. LOUGHRAN, ASSISTANT COMMISSIONER, IMMIGRATION AND NATURALIZATION SERVICE, CONCERNING THE REQUIREMENT OF TITLE 5, CHAPTER 2000, APPENDIX A, PARAGRAPH A (24), GENERAL ACCOUNTING OFFICE POLICY AND PROCEDURES MANUAL, THAT THE HANDWRITTEN SIGNATURE OF THE TRAVELER BE PLACED IN THE SPACE PROVIDED THEREFOR ON STANDARD FORM NO. 1169, THE UNITED STATES OF AMERICA TRANSPORTATION REQUEST, BEFORE SUCH DOCUMENT IS VALID FOR SERVICE. THE ASSISTANT COMMISSIONER REPORTS THE USE OF A PROCEDURE INVOLVING A DEPARTURE FROM THIS REQUIREMENT IN CERTAIN CASES, AND HE REQUESTS OUR ADVICE. HE INDICATES THAT THE TRAVELER'S NAME IS SHOWN IN THE APPROPRIATE SPACES ON THE TRANSPORTATION REQUEST BY A RESPONSIBLE EMPLOYEE OF THE SERVICE WHO ISSUES THE REQUEST AND WHO USUALLY ACCOMPANIES THE TRAVELER.

THE SPECIFIC PROBLEM RELATES TO THE TRANSPORTATION OF DEPORTED ALIENS BETWEEN POINTS IN THE UNITED STATES, FROM THE UNITED STATES TO OTHER POINTS IN THE WESTERN HEMISPHERE, AND FROM THE UNITED STATES TO THE EASTERN HEMISPHERE. IT IS SAID THAT THE PROCEDURE IN USE IS DESIRABLE BECAUSE IT WOULD NOT BE PRACTICABLE TO GIVE A BLANK TRANSPORTATION REQUEST TO AN ALIEN, AND IT WOULD ENABLE THE SERVICE TO MAINTAIN A CONTROL OVER THE TICKETS AND OTHER DOCUMENTS THAT ARE ISSUED IN EXCHANGE FOR THE TRANSPORTATION REQUESTS.

IT HAS BEEN REPORTED INFORMALLY THAT GENERALLY THE OFFICER ISSUING THE TRANSPORTATION REQUEST INVOLVED IN THESE INSTANCES IS THE EMPLOYEE WHO SIGNS THE REQUEST FOR THE ALIEN BEING DEPORTED. SUCH EMPLOYEE SHOWS THE DEPORTED ALIEN'S NAME IN THE SPACE PROVIDED "FOR USE OF" THE TRAVELER (DEPORTED ALIEN) AND AFFIXES HIS OWN SIGNATURE BELOW THE TRAVELER'S NAME. THE EMPLOYEE (ISSUING OFFICER) USUALLY ACTS AS ESCORTING OFFICER AND TRAVELS ON A SEPARATE TRANSPORTATION REQUEST. WE ARE INFORMED THAT THE PROCEDURE CONCERNED HAS BEEN FOLLOWED FOR MANY YEARS WITHOUT ADVERSE CONSEQUENCES TO THE INTEREST OF THE GOVERNMENT.

UNDER THE CIRCUMSTANCES, WE APPROVE THE CONTINUED USE OF THE PROCEDURE WHICH SEEMS CONTRIBUTIVE TO MORE EFFICIENT AND ECONOMICAL ADMINISTRATIVE OPERATIONS WITHOUT DETRIMENT TO THE GOVERNMENT'S OVERALL INTERESTS. ASK, HOWEVER, THAT AS AN AID TO THE ACCOMPLISHMENT OF A PROPER AUDIT, THERE BE SHOWN ON THE TRANSPORTATION REQUEST, PREFERABLE IN OUR BELOW THE SPACE PROVIDED FOR THE TRAVELER'S SIGNATURE, SOME SIGNIFICATION OF THE CATEGORY OF TRAVELER INVOLVED, AS "DPTD ALIEN" OR "DPTD ALIENS," AS THE CASE MAY BE. WE UNDERSTAND THAT THE INSERTION OF SUCH WORDS WILL NOT PRESENT ANY SPECIAL PROBLEM.