B-135738, APR. 15, 1958

B-135738: Apr 15, 1958

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GOVERNMENT PRINTING OFFICE: REFERENCE IS MADE TO YOUR LETTER OF APRIL 4. SHORTLY AFTER THE BIDS WERE OPENED. 000 SHEETS AND BECAUSE THE PRICE WAS SO MUCH LOWER THAN THE NEXT LOW BID RECEIVED. THE SUBJECT BIDDER ADVISED THE CONTRACTING OFFICER THAT ITS QUOTATION OF $11.62 PER THOUSAND WAS PER REAM OF 500 SHEETS. IN VIEW OF THE FACT THAT THE ERROR IN BID WAS NOTED BY THE CONTRACTING OFFICER IMMEDIATELY AFTER THE BIDS WERE OPENED AND SINCE THE BIDDER PROMPTLY ADVISED THAT ITS QUOTATION WAS BASED ON A REAM OF 500 SHEETS.

B-135738, APR. 15, 1958

TO HONORABLE RAYMOND BLATTENBERGER, PUBLIC PRINTER, GOVERNMENT PRINTING OFFICE:

REFERENCE IS MADE TO YOUR LETTER OF APRIL 4, 1958, WITH ENCLOSURES, REQUESTING A DECISION AS TO THE ACTION TO BE TAKEN CONCERNING AN ERROR BERMINGHAM AND PROSSER CO., INC. ALLEGES IT MADE IN ITS BID DATED MARCH 28, 1958.

IT APPEARS THAT ON MARCH 26, 1958, YOUR OFFICE ADVERTISED FOR PRICES ON 21,000 SHEETS OF DARK BLUE WRITING PAPER, GUMMED ON ONE SIDE, SIZE 20 BY 25 INCHES-1000-48 POUNDS (BASIS 17 BY 22 INCHES-1000-SUB. 36 BEFORE GUMMING) SHIPMENT TO BE COMPLETED ON OR BEFORE APRIL 18, 1958. RESPONSE THERETO THE BERMINGHAM AND PROSSER CO., INC. SUBMITTED A BID OF $11.62 PER THOUSAND SHEETS, OR A TOTAL OF $244.02. FIVE OTHER BIDS RECEIVED RANGED IN PRICE FROM $23.37 TO $25.35 PER THOUSAND SHEETS OR FOR TOTALS RANGING FROM $490.77 TO $532.40.

SHORTLY AFTER THE BIDS WERE OPENED, THE CONTRACTING OFFICER NOTED THE PROBABILITY OF ERROR IN THE BID SUBMITTED BY THE SUBJECT BIDDER BECAUSE THE UNIT PRICE QUOTED APPEARED TO BE FOR 500 SHEETS RATHER THAN 1,000 SHEETS AND BECAUSE THE PRICE WAS SO MUCH LOWER THAN THE NEXT LOW BID RECEIVED. IN ITS TELEGRAM DATED APRIL 2, 1958 (RECEIVED IN THE GOVERNMENT PRINTING OFFICE AT 8:16 A.M., APRIL 3, 1958), THE SUBJECT BIDDER ADVISED THE CONTRACTING OFFICER THAT ITS QUOTATION OF $11.62 PER THOUSAND WAS PER REAM OF 500 SHEETS, OR A TOTAL PRICE OF $488.04.

ON THE BASIS OF THE FACTS AND EVIDENCE OF RECORD, THERE APPEARS NO ROOM FOR DOUBT THAT THE SUBJECT BIDDER MADE AN ERROR IN ITS BID. IN VIEW OF THE FACT THAT THE ERROR IN BID WAS NOTED BY THE CONTRACTING OFFICER IMMEDIATELY AFTER THE BIDS WERE OPENED AND SINCE THE BIDDER PROMPTLY ADVISED THAT ITS QUOTATION WAS BASED ON A REAM OF 500 SHEETS, ITS BID MAY BE DISREGARDED.