B-135236, MAR. 4, 1958

B-135236: Mar 4, 1958

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TO THE SECRETARY OF THE NAVY: REFERENCE IS MADE TO A LETTER DATED FEBRUARY 10. BEFORE THAT DOCUMENT IS VALID FOR SERVICE. WE ARE ASKED TO GRANT AN EXCEPTION THAT WOULD PERMIT THE "TRAVELER'S REPRESENTATIVE" TO SIGN BOTH HIS NAME AND THE TRAVELER'S NAME ON THE TRANSPORTATION REQUEST. IT IS NOT STATED WHETHER THE TRAVELER'S REPRESENTATIVE IS SOMEONE SPECIFICALLY DESIGNATED IN ADVANCE TO ACT FOR VARIOUS TRAVELERS AS THE OCCASION ARISES OR WHETHER SUCH REPRESENTATIVE IS CHOSEN WITHOUT PRIOR ARRANGEMENT AT THE TIME TRAVELERS ARE PREPARED TO OBTAIN TRANSPORTATION. THE PROPOSAL APPARENTLY IS INTENDED TO BE APPLIED TO THE PROCUREMENT OF ALL TICKETS FOR TRANSPORTATION AND ACCOMMODATIONS FOR TEMPORARY DUTY TRAVEL OF CIVILIAN AND MILITARY PERSONNEL IN THE NAVY DEPARTMENT.

B-135236, MAR. 4, 1958

TO THE SECRETARY OF THE NAVY:

REFERENCE IS MADE TO A LETTER DATED FEBRUARY 10, 1958, FILE PERS B3A, FROM THE DIRECTOR, TRANSPORTATION DIVISION, BUREAU OF NAVAL PERSONNEL, DEPARTMENT OF THE NAVY, REQUESTING AN EXCEPTION TO PARAGRAPH (24) OF APPENDIX A TO OUR GENERAL REGULATIONS NO. 123 (CHAPTER 2000, TITLE 5 OF OUR POLICY AND PROCEDURES MANUAL), COVERING PASSENGER TRANSPORTATION SERVICES.

PARAGRAPH (24) REQUIRES THAT THE WRITTEN SIGNATURE OF THE TRAVELER BE PLACED IN THE SPACE PROVIDED THEREFOR ON STANDARD FORM NO. 1169, THE UNITED STATES OF AMERICA TRANSPORTATION REQUEST, BEFORE THAT DOCUMENT IS VALID FOR SERVICE. WE ARE ASKED TO GRANT AN EXCEPTION THAT WOULD PERMIT THE "TRAVELER'S REPRESENTATIVE" TO SIGN BOTH HIS NAME AND THE TRAVELER'S NAME ON THE TRANSPORTATION REQUEST, THEREBY VALIDATING THAT DOCUMENT FOR SERVICE. IT IS NOT STATED WHETHER THE TRAVELER'S REPRESENTATIVE IS SOMEONE SPECIFICALLY DESIGNATED IN ADVANCE TO ACT FOR VARIOUS TRAVELERS AS THE OCCASION ARISES OR WHETHER SUCH REPRESENTATIVE IS CHOSEN WITHOUT PRIOR ARRANGEMENT AT THE TIME TRAVELERS ARE PREPARED TO OBTAIN TRANSPORTATION. THE PROPOSAL APPARENTLY IS INTENDED TO BE APPLIED TO THE PROCUREMENT OF ALL TICKETS FOR TRANSPORTATION AND ACCOMMODATIONS FOR TEMPORARY DUTY TRAVEL OF CIVILIAN AND MILITARY PERSONNEL IN THE NAVY DEPARTMENT.

IT IS STATED THAT PRESENT NAVY PROCEDURES AS TO TEMPORARY DUTY TRAVEL REQUIRE A TRAVELER'S REPRESENTATIVE TO DELIVER THE ORDERS (NOT OTHERWISE IDENTIFIED), THEN RETURN FOR THE TRANSPORTATION REQUEST, AND RETURN TO THE TRAVELER'S OFFICE TO OBTAIN HIS SIGNATURE AFTER WHICH THE REPRESENTATIVE PICKS UP THE CARRIER'S TICKET. IT IS FURTHER STATED THAT THE REQUESTED EXCEPTION TO OUR REGULATIONS FOR THE CONTEMPLATED PURPOSE IS BASED ON THE TIME LAG BETWEEN ISSUING TRANSPORTATION REQUEST AND OBTAINING THE TRAVELER'S SIGNATURE.

OUR GENERAL REGULATIONS NO. 123 WERE FORMULATED AFTER CONSIDERABLE DISCUSSION WITH THE GOVERNMENT AGENCIES AND REPRESENTATIVES OF THE TRANSPORTATION INDUSTRY, AS BEING BEST DESIGNED TO PROTECT THE INTEREST OF THE GOVERNMENT, THE TRAVELERS, AND THE CARRIERS. UNLESS UNUSUAL SITUATIONS OR EMERGENCIES ARISE WHICH ARE PRODUCTIVE OF DISADVANTAGEOUS AND UNECONOMICAL OPERATIONS BECAUSE OF ADHERENCE TO THE SPECIFIED REQUIREMENTS OF THE REGULATIONS, WE ARE RELUCTANT TO APPROVE REQUESTS FOR EXCEPTIONS TO THEM. WHILE WE RECOGNIZE, IN APPROPRIATE SITUATIONS, THE DESIRABILITY OF CONCURRING IN THE ESTABLISHMENT OF ANY EFFECTIVE MEASURES WHICH CONTRIBUTE TO MORE EFFICIENT AND ECONOMICAL ADMINISTRATIVE OPERATIONS WITHOUT DETRIMENT TO THE GOVERNMENT'S OVERALL INTEREST, A BLANKET EXCEPTION TO THE REQUIREMENT OF PARAGRAPH (24) AS REQUESTED, DOES NOT APPEAR JUSTIFIED. THE SUBMITTED PROPOSAL IS NOT PRESENTED IN SUFFICIENT DETAIL AS TO, FOR EXAMPLE, WHY IT IS NECESSARY FOR A TRAVELER'S REPRESENTATIVE TO DELIVER "THE ORDERS" AND "THEN RETURN FOR THE T/RS.' ARE NOT INFORMED OF THE BASIS FOR SELECTING REPRESENTATIVES AND OF ANY LIMITATION UPON THEIR NUMBER; THE LOCATION OF THE TRAVELERS IN RELATION TO THE OFFICE AUTHORIZING TRAVEL AND ISSUING TRANSPORTATION REQUESTS; HOW MANY TRAVELERS WOULD BE AFFECTED; AND THE IMPORTANCE OF THE TIME ELEMENT INSOFAR AS THE NECESSITIES OF THE PARTICULAR TRAVEL ARE CONCERNED.

UNDER THE CIRCUMSTANCES, WE CANNOT PROPERLY APPROVE THE PROPOSAL AS SUBMITTED.