B-135142, MAY 14, 1958

B-135142: May 14, 1958

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IT WAS NECESSARY TO ARRIVE AT A REASONABLE DETERMINATION OF HIS PAY AND LEAVE ENTITLEMENT FROM A REVIEW OF OTHER AVAILABLE RECORDS. WE HAVE ESTABLISHED A REASONABLY CORROBORATED RECORD OF DUTY STATUS AND. HAVE DETERMINED THAT PAYMENTS TOTALING $2. 263.18 WERE MADE WHEN THE EMPLOYEE WAS IN A NONPAY STATUS BUT THAT HE WAS ENTITLED TO ADDITIONAL PAY IN THE SUM OF $1. IT IS REQUESTED THAT THE SUM OF $1. ENCLOSED IS A SUMMARY OF SALARY PAYMENTS MADE TO MR.

B-135142, MAY 14, 1958

TO THE SECRETARY OF DEFENSE:

AN AUDIT HAS BEEN MADE OF THE PAY, LEAVE, AND TIME AND ATTENDANCE RECORDS MAINTAINED BY THE DEPARTMENT OF DEFENSE FOR MR. ROBERT A. MCDONALD, FORMER DEPUTY ASSISTANT SECRETARY OF DEFENSE. WE EXAMINED ALL RECORDS COVERING THE PERIOD OF HIS SERVICE IN THE DEPARTMENT FROM MAY 17, 1956, THROUGH FEBRUARY 1, 1958, INCLUDING SERVICE UNDER AN EXCEPTED APPOINTMENT AS AN "EXPERT" FROM MAY 17 THROUGH JULY 5, 1956, AT $50 PER DIEM.

WE FOUND THAT TIME AND ATTENDANCE RECORDS FOR MR. MCDONALD COULD NOT BE RELIED UPON AS ACCURATELY REPORTING HIS DAY-BY-DAY ATTENDANCE AND LEAVE STATUS. IN VIEW OF EVIDENCE FURNISHED BY YOUR OFFICE INDICATING MR. MCDONALD'S FREQUENT ABSENCES FROM DUTY FOR PERSONAL REASONS, IT WAS NECESSARY TO ARRIVE AT A REASONABLE DETERMINATION OF HIS PAY AND LEAVE ENTITLEMENT FROM A REVIEW OF OTHER AVAILABLE RECORDS, INCLUDING AIRLINE FLIGHT COUPONS, HOTEL REGISTRATIONS, LONG-DISTANCE TELEPHONE CALLS, AND OFFICE DIARIES.

WE HAVE ESTABLISHED A REASONABLY CORROBORATED RECORD OF DUTY STATUS AND, BY RECONSTRUCTING THE EMPLOYEE'S LEAVE RECORD, HAVE DETERMINED THAT PAYMENTS TOTALING $2,263.18 WERE MADE WHEN THE EMPLOYEE WAS IN A NONPAY STATUS BUT THAT HE WAS ENTITLED TO ADDITIONAL PAY IN THE SUM OF $1,091.98 FOR PERIODS OF OFFICIAL DUTY DURING WHICH HE HAD BEEN REPORTED AS ON LEAVE WITHOUT PAY, THEREBY RESULTING IN A NET OVERPAYMENT OF $1,171.20. IT IS REQUESTED THAT THE SUM OF $1,171.20 BE COLLECTED FROM MR. MCDONALD AS SOON AS PRACTICABLE. PLEASE ADVISE WHEN COLLECTION HAS BEEN EFFECTED.

ENCLOSED IS A SUMMARY OF SALARY PAYMENTS MADE TO MR. MCDONALD, SHOWING THE OVERPAYMENTS, OFFSETTING UNDERPAYMENTS, AND THE NET AMOUNT OVERPAID.

TABLE

SUMMARY OF SALARY PAYMENTS AND ADJUSTMENTS

OF

ROBERT A. MCDONALD - DEPUTY ASSISTANT SECRETARY

DEPARTMENT OF DEFENSE FOR PERIOD MAY 17, 1956, TO

FEBRUARY 1, 1958 TOTAL HOURS ON DUTY IN ACCORDANCE WITH

DEFENSE RECORDS 2,556 TOTAL HOURS ON DUTY AS DETERMINED BY OUR AUDIT 2,400

----- TOTAL HOURS OVERPAID

156

----- TOTAL AMOUNT PAID

$19,279.80 **NET AMOUNT DETERMINED TO BE DUE

18,108.60

---------- NET AMOUNT OVERPAID

$ 1,171.20

**TOTAL OVERPAYMENTS $2,263.18

TOTAL UNDERPAYMENTS 1,091.98

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