B-133319, AUG. 2, 1961

B-133319: Aug 2, 1961

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INTERSTATE COMMERCE COMMISSION: THE INTERSTATE COMMERCE COMMISSION HAS BEEN DESIGNATED FOR AUDIT BY THIS OFFICE AT THE LOCATIONS WHERE THE OPERATIONS ARE CONDUCTED AND THE RECORDS ARE MAINTAINED. THIS ACTION IS IN FURTHERANCE OF THE OBJECTIVES STATED IN THE GENERAL ACCOUNTING OFFICE POLICY AND PROCEDURES MANUAL FOR GUIDANCE OF FEDERAL AGENCIES (3 GAO 2000). OTHER RELATED SUPPORTING DOCUMENTS FOR JULY 1961 AND THEREAFTER ARE TO BE RETAINED AT THE LOCATIONS WHERE THE RELATED BOOKS AND RECORDS ARE KEPT IN ACCORDANCE WITH PROVISIONS AND REQUIREMENTS OF 3 GAO 2050. WILL HAVE THE SUPERVISORY RESPONSIBILITY FOR THE WORK.

B-133319, AUG. 2, 1961

TO HONORABLE EVERETT HUTCHINSON, CHAIRMAN, INTERSTATE COMMERCE COMMISSION:

THE INTERSTATE COMMERCE COMMISSION HAS BEEN DESIGNATED FOR AUDIT BY THIS OFFICE AT THE LOCATIONS WHERE THE OPERATIONS ARE CONDUCTED AND THE RECORDS ARE MAINTAINED. THIS ACTION IS IN FURTHERANCE OF THE OBJECTIVES STATED IN THE GENERAL ACCOUNTING OFFICE POLICY AND PROCEDURES MANUAL FOR GUIDANCE OF FEDERAL AGENCIES (3 GAO 2000).

UNDER THIS ARRANGEMENT, ALL VOUCHERS, CONTRACTS, SCHEDULES, STATEMENTS OF TRANSACTIONS, AND OTHER RELATED SUPPORTING DOCUMENTS FOR JULY 1961 AND THEREAFTER ARE TO BE RETAINED AT THE LOCATIONS WHERE THE RELATED BOOKS AND RECORDS ARE KEPT IN ACCORDANCE WITH PROVISIONS AND REQUIREMENTS OF 3 GAO 2050, 7 GAO 7530, AND 8 GAO 3020. IN THIS CONNECTION, PLEASE NOTE THE EXCEPTION RELATED TO THE RETENTION AT THE SITE OF DOCUMENTS SUPPORTING AND EVIDENCING PAYMENTS FOR TRANSPORTATION SERVICES. THESE DOCUMENTS SHOULD BE SUBMITTED TO THE GENERAL ACCOUNTING OFFICE IN ACCORDANCE WITH THE PROVISIONS OF 8 GAO 3030.40 AND 3030.45.

ALL ACCOUNTING AND AUDITING WORK OF THIS OFFICE RELATED TO THE COMMISSION HAS BEEN ASSIGNED TO THE CIVIL ACCOUNTING AND AUDITING DIVISION. MR. HIRSCHORN, ASSISTANT DIRECTOR OF THAT DIVISION, WILL HAVE THE SUPERVISORY RESPONSIBILITY FOR THE WORK.

WE WOULD APPRECIATE YOUR MAKING AVAILABLE TO OUR AUDIT STAFF ALL RECORDS, FILES, AND DOCUMENTS NECESSARY TO THE TIMELY DISCHARGE OF THE AUDIT RESPONSIBILITIES OF THIS OFFICE. YOUR ATTENTION IS CALLED TO THE BOOKLET ON THE PURPOSES AND OBJECTIVES OF INDEPENDENT AUDITS BY THE GENERAL ..END