B-132033, JUN. 5, 1957

B-132033: Jun 5, 1957

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GOVERNMENT PRINTING OFFICE: REFERENCE IS MADE TO YOUR LETTER OF MAY 29. ALLEGES WAS MADE IN ITS BID OPENED ON MAY 17. YOU STATE THAT THE SPECIFICATIONS FOR THE TWO KINDS OF MATS WERE IDENTICAL EXCEPT FOR QUALITY. THAT WHEN THE BIDS WERE EXAMINED BY THE CONTRACTING OFFICER HE NOTED THAT THE BID OF WALKER GOULARD PLEHN COMPANY. OF $0.2375 EACH FOR ITEM GP 130 WAS PROBABLY IN ERROR BECAUSE THE PRICE QUOTED ON THAT ITEM WAS SO MUCH LOWER THAN THE TWO OTHER BIDS RECEIVED THEREON. THE CORPORATION WAS REQUESTED BY LETTER TO REVIEW THE SPECIFICATIONS AND CONFIRM ITS BID. THE CORPORATION ADVISED THAT IT WAS ITS INTENTION TO BID ONLY ON ITEM GP 131 SYNDICATE (AD) QUALITY MATS. IN WHICH THE CORPORATION WAS AUTHORIZED TO SUBMIT A BID OF $0.2375 EACH F.O.B.

B-132033, JUN. 5, 1957

TO HONORABLE RAYMOND BLATTENBERGER, PUBLIC PRINTER, GOVERNMENT PRINTING OFFICE:

REFERENCE IS MADE TO YOUR LETTER OF MAY 29, 1957, WITH ENCLOSURES, REQUESTING A DECISION AS TO THE ACTION TO BE TAKEN CONCERNING AN ERROR WHICH WALKER GOULARD PLEHN COMPANY, INC., ALLEGES WAS MADE IN ITS BID OPENED ON MAY 17, 1957.

THE GOVERNMENT PRINTING OFFICE REQUESTED BIDS FOR FURNISHING TWO KINDS OF STEREOTYPING DRY MATS, AS ORDERED, DURING THE 6-MONTH PERIOD BEGINNING JULY 1, 1957, ITEMS GP 130 AND GP 131. ITEM GP 130 CALLED FOR BEST QUALITY MATS AND ITEM GP 131 CALLED FOR SYNDICATE (AD) QUALITY MATS. RESPONSE WALKER GOULARD PLEHN COMPANY, INC., SUBMITTED A BID DATED MAY 15, 1957, OFFERING TO FURNISH THE MATS UNDER ITEMS GP 130 AND GP 131 AT A PRICE OF $0.2375 EACH.

YOU STATE THAT THE SPECIFICATIONS FOR THE TWO KINDS OF MATS WERE IDENTICAL EXCEPT FOR QUALITY; THAT WHEN THE BIDS WERE EXAMINED BY THE CONTRACTING OFFICER HE NOTED THAT THE BID OF WALKER GOULARD PLEHN COMPANY, INC., OF $0.2375 EACH FOR ITEM GP 130 WAS PROBABLY IN ERROR BECAUSE THE PRICE QUOTED ON THAT ITEM WAS SO MUCH LOWER THAN THE TWO OTHER BIDS RECEIVED THEREON, EACH IN THE AMOUNT OF $0.335 PER MAT; AND THAT ON MAY 21, 1957, THE CORPORATION WAS REQUESTED BY LETTER TO REVIEW THE SPECIFICATIONS AND CONFIRM ITS BID.

BY LETTER DATED MAY 21, 1957, THE CORPORATION ADVISED THAT IT WAS ITS INTENTION TO BID ONLY ON ITEM GP 131 SYNDICATE (AD) QUALITY MATS, AND IT REQUESTED THAT IT BE PERMITTED TO WITHDRAW ITS BID ON ITEM GP 130. WITH ITS LETTER THE CORPORATION SUBMITTED A PHOTOSTATIC COPY OF A LETTER DATED APRIL 26, 1957, RECEIVED FROM THE BEVERIDGE PAPER COMPANY, INDIANAPOLIS, INDIANA, IN WHICH THE CORPORATION WAS AUTHORIZED TO SUBMIT A BID OF $0.2375 EACH F.O.B. WASHINGTON, D.C., ON THE SYNDICATE (AD) QUALITY MATS. NO REFERENCE WAS MADE IN SUCH LETTER AS TO QUOTING ON THE BEST QUALITY MATS COVERED BY ITEM GP 130.

ON THE RECORD, THERE IS NO ROOM FOR DOUBT THAT THE CORPORATION MADE AN ERROR IN ITS BID, AS ALLEGED. ACCORDINGLY, SINCE IT WAS BELIEVED THAT THE BID OF WALKER GOULARD PLEHN COMPANY, INC., WAS ERRONEOUS, AND SUCH BELIEF WAS CONFIRMED AND EXPLAINED BY THE BIDDER PRIOR TO AWARD, THE BID OF THE CORPORATION AS TO ITEM GP 130 MAY BE DISREGARDED IN MAKING THE AWARD.

THE SPECIFICATION SHEET AND COPIES OF ALL THE BIDS ARE RETURNED. THE OTHER PAPERS IN THE CASE ARE BEING RETAINED.