B-125447, DEC 7, 1955

B-125447: Dec 7, 1955

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BUREAU OF PRISONS DEPARTMENT OF JUSTICE: REFERENCE IS MADE TO YOUR LETTER OF SEPTEMBER 30. THE STATEMENT OF THE PROPOSED PROCEDURES IS AS FOLLOWS: 1. A REGISTER IS TO BE ESTABLISHED FOR THE TICKETS BY TICKET NUMBER FOR EACH TRANSPORTATION REQUEST AS A GROUP OF TICKETS IS PURCHASED. 2. THE TICKET NUMBER IS TO BE SHOWN ON YOUR FORM 96 WHICH THE INMATE SIGNS AT RELEASE. 3. THE TICKET NUMBER ON THE REGISTER IS TO BE CLOSED AS USED BY THE INMATE'S NAME AND NUMBER AND DATE OF RELEASE. 4. IF A CIVILIAN EMPLOYEE IS REQUIRED TO USE ONE OF THE TICKETS FOR OFFICIAL BUSINESS. THE EMPLOYEE IS TO SIGN THE REGISTER FOR THE TICKET. THE BALANCE OF TICKETS ON HAND AND THE TICKETS ACTUALLY USED ARE TO BE VERIFIED AND STATED TO BE CORRECT BY THE CHIEF CLERK IN HIS MONTHLY VERIFICATION OF AGENT-CASHIER ACTIVITIES. 6.

B-125447, DEC 7, 1955

PRECIS-UNAVAILABLE

J. D. MILLER, BUREAU OF PRISONS DEPARTMENT OF JUSTICE:

REFERENCE IS MADE TO YOUR LETTER OF SEPTEMBER 30, 1955, RELATIVE TO THE PURCHASE OF GROUPS OF ONE-WAY BUS TICKETS FOR USE IN OBTAINING SHORT DISTANCE TRANSPORTATION FOR RELEASED INMATES OF PENAL AND CORRECTIONAL INSTITUTIONS. YOU NOW SUBMIT A STATEMENT OF THE PROCEDURES BY WHICH YOU INTEND TO MAINTAIN PROPER ACCOUNTABILITY FOR THE TICKETS AND TO SAFEGUARD THE INTERESTS OF THE UNITED STATES. THE STATEMENT OF THE PROPOSED PROCEDURES IS AS FOLLOWS:

1. A REGISTER IS TO BE ESTABLISHED FOR THE TICKETS BY TICKET NUMBER FOR EACH TRANSPORTATION REQUEST AS A GROUP OF TICKETS IS PURCHASED.

2. THE TICKET NUMBER IS TO BE SHOWN ON YOUR FORM 96 WHICH THE INMATE SIGNS AT RELEASE.

3. THE TICKET NUMBER ON THE REGISTER IS TO BE CLOSED AS USED BY THE INMATE'S NAME AND NUMBER AND DATE OF RELEASE.

4. IF A CIVILIAN EMPLOYEE IS REQUIRED TO USE ONE OF THE TICKETS FOR OFFICIAL BUSINESS, THE EMPLOYEE IS TO SIGN THE REGISTER FOR THE TICKET, SHOW THE PURPOSE OF THE TRIP, AND THE DATE.

5. THE BALANCE OF TICKETS ON HAND AND THE TICKETS ACTUALLY USED ARE TO BE VERIFIED AND STATED TO BE CORRECT BY THE CHIEF CLERK IN HIS MONTHLY VERIFICATION OF AGENT-CASHIER ACTIVITIES.

6. THIS RECORD IS ALSO TO BE INCLUDED IN THE BUREAU AUDIT.

IN ADDITION, IT SEEMS NECESSARY THAT THE ADMINISTRATIVE OFFICE MAKE CERTAIN THAT THE CARRIER FROM WHICH THE TICKETS ARE PURCHASED OBSERVES THE PROVISIONS OF PARAGRAPH 34 OF GENERAL REGULATIONS NO. 123, AND THAT WHEN TRAVEL EXPENSE ACCOUNTS ALSO ARE INVOLVED, SUCH TICKETS SHOULD BE LISTED IN THE SPACE ON STANDARD FORM 1012 WHICH WOULD ORDINARILY BE USED TO IDENTIFY THE TRANSPORTATION REQUEST.

WITH THE ABOVE SAFEGUARDS, YOU ARE AUTHORIZED TO USE TRANSPORTATION REQUESTS FOR THE PURCHASE OF GROUPS OF ONE-WAY BUS TICKETS FOR USE WITHIN ANY ONE 30-DAY PERIOD OF A FISCAL YEAR.