B-124689, JUL. 22, 1955

B-124689: Jul 22, 1955

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PUBLIC PRINTER: REFERENCE IS MADE TO YOUR LETTER OF JULY 18. YOU STATE THAT WHEN THE BIDS WERE EXAMINED BY THE CONTRACTING OFFICER IT WAS NOTED THAT THE BID OF WILLIAMS AND HEINTZ LITHOGRAPH CORPORATION OF $511 WAS POSSIBLY IN ERROR SINCE IT WAS SUBSTANTIALLY LOWER THAN THE THREE OTHER BIDS. THE CORPORATION THEREFORE WAS REQUESTED TO REVIEW THE SPECIFICATIONS AND TO CONFIRM ITS BID PRICE. THE ESTIMATE SHEET SHOWS VARIOUS ITEMS OF COST AND THE TOTAL IS SHOWN AS $511. THE CORRECT TOTAL OF THE VARIOUS ITEMS OF COST SHOWN ON THE ESTIMATE SHEET IS $811. THERE APPEARS TO BE NO DOUBT THAT AN ERROR WAS MADE BY THE CORPORATION. SINCE IT WAS BELIEVED THAT THE BID WAS ERRONEOUS AND SUCH BELIEF WAS CONFIRMED PRIOR TO AWARD.

B-124689, JUL. 22, 1955

TO HONORABLE RAYMOND BLATTENBERGER, PUBLIC PRINTER:

REFERENCE IS MADE TO YOUR LETTER OF JULY 18, 1955, WITH ENCLOSURES, REQUESTING A DECISION AS TO THE ACTION TO BE TAKEN REGARDING AN ERROR WILLIAMS AND HEINTZ LITHOGRAPH CORPORATION ALLEGES IT MADE IN ITS BID FOR FURNISHING 2,650 COPIES OF A 320-PAGE BOOK.

YOU STATE THAT WHEN THE BIDS WERE EXAMINED BY THE CONTRACTING OFFICER IT WAS NOTED THAT THE BID OF WILLIAMS AND HEINTZ LITHOGRAPH CORPORATION OF $511 WAS POSSIBLY IN ERROR SINCE IT WAS SUBSTANTIALLY LOWER THAN THE THREE OTHER BIDS, IN AMOUNTS RANGING FROM $728 TO $841, AND THE GOVERNMENT PRINTING OFFICE'S ESTIMATE OF $855.80 FOR PERFORMING THE WORK. THE CORPORATION THEREFORE WAS REQUESTED TO REVIEW THE SPECIFICATIONS AND TO CONFIRM ITS BID PRICE. IN RESPONSE, THE CORPORATION ADVISED BY TELEPHONE THAT, IN ADDING UP THE VARIOUS ITEMS OF COST ON ITS ESTIMATE SHEET, IT ARRIVED AT AN INCORRECT TOTAL OF $511 RATHER THAN THE CORRECT TOTAL OF $811. BY LETTER DATED JULY 13, 1955, THE CORPORATION CONFIRMED ITS VERBAL ALLEGATION OF ERROR AND SUBMITTED ITS ESTIMATE SHEET. THE ESTIMATE SHEET SHOWS VARIOUS ITEMS OF COST AND THE TOTAL IS SHOWN AS $511, THE CORPORATION'S BID PRICE. THE CORRECT TOTAL OF THE VARIOUS ITEMS OF COST SHOWN ON THE ESTIMATE SHEET IS $811, THE CORPORATION'S ALLEGED INTENDED BID PRICE.

ON THE BASIS OF THE FACTS AND EVIDENCE OF RECORD, THERE APPEARS TO BE NO DOUBT THAT AN ERROR WAS MADE BY THE CORPORATION, AS ALLEGED. ACCORDINGLY, SINCE IT WAS BELIEVED THAT THE BID WAS ERRONEOUS AND SUCH BELIEF WAS CONFIRMED PRIOR TO AWARD, THE BID OF WILLIAMS AND HEINTZ LITHOGRAPH CORPORATION SHOULD BE DISREGARDED.

THE CORPORATION'S LETTER OF JULY 13, 1955, AND ITS ESTIMATE SHEET ARE BEING RETAINED. THE OTHER PAPERS ARE RETURNED.