B-124280, JUN. 24, 1955

B-124280: Jun 24, 1955

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POST OFFICE DEPARTMENT: REFERENCE IS MADE TO YOUR LETTER OF JUNE 9. ADVISED THAT AN ERROR HAD BEEN MADE IN THE PREPARATION OF ITS BID IN THAT A PART OF ITS BID ESTIMATE FOR ITEM NO. 1 PREPARED ON ONE OF ITS WORKSHEETS WAS INADVERTENTLY OMITTED IN COMPUTING THE AGGREGATE AMOUNT OF THE BID AND THAT ITS INTENDED BID PRICE WAS $3. THE BIDDER FORWARDED PHOTOSTATIC COPIES OF ITS WORKSHEETS PURPORTING TO SHOW THAT THE ERROR WAS MADE AS ALLEGED. 616 IS OUT OF LINE WITH THE THREE OTHER BIDS OF $3. THE RECORD INDICATES THAT YOU HAVE INFORMALLY STATED YOUR BELIEF TO BE THAT THE BID OF $2. 616 ON ITEM NO. 1 IS UNREASONABLY LOW AS WELL AS OUT OF LINE WITH THE OTHER BIDS. SINCE THE ERROR WAS ALLEGED AND EXPLAINED BY THE COMPANY PRIOR TO AWARD.

B-124280, JUN. 24, 1955

TO MR. WILHO KALLIO, CONTRACTING OFFICER, POST OFFICE DEPARTMENT:

REFERENCE IS MADE TO YOUR LETTER OF JUNE 9, 1955, WITH ENCLOSURES, REQUESTING A DECISION AS TO THE ACTION TO BE TAKEN WITH RESPECT TO A BID DATED APRIL 27, 1955, SUBMITTED BY THE NATIONAL CABINET COMPANY IN RESPONSE TO INVITATION NO. 1574, IN VIEW OF THE BIDDER'S ALLEGATION OF ERROR.

THE RECORD SHOWS THAT THE COMPANY, BY TELEGRAM AND CONFIRMING AIR MAIL LETTER OF MAY 5, 1955, ADVISED THAT AN ERROR HAD BEEN MADE IN THE PREPARATION OF ITS BID IN THAT A PART OF ITS BID ESTIMATE FOR ITEM NO. 1 PREPARED ON ONE OF ITS WORKSHEETS WAS INADVERTENTLY OMITTED IN COMPUTING THE AGGREGATE AMOUNT OF THE BID AND THAT ITS INTENDED BID PRICE WAS $3,840. THEREFORE, IT REQUESTED THAT ITS BID BE CANCELED. BY LETTER OF MAY 17, 1955, THE BIDDER FORWARDED PHOTOSTATIC COPIES OF ITS WORKSHEETS PURPORTING TO SHOW THAT THE ERROR WAS MADE AS ALLEGED.

THE ABSTRACT OF BIDS SHOWS THAT THE COMPANY'S BID OF $2,616 IS OUT OF LINE WITH THE THREE OTHER BIDS OF $3,710, $3,824 AND $3,890 RECEIVED ON ITEM NO. 1. THE RECORD INDICATES THAT YOU HAVE INFORMALLY STATED YOUR BELIEF TO BE THAT THE BID OF $2,616 ON ITEM NO. 1 IS UNREASONABLY LOW AS WELL AS OUT OF LINE WITH THE OTHER BIDS.

THERE APPEARS LITTLE, IF ANY, DOUBT THAT THE COMPANY MADE A BONA FIDE ERROR ON ITEM NO. 1 OF ITS BID, AS ALLEGED. ACCORDINGLY, SINCE THE ERROR WAS ALLEGED AND EXPLAINED BY THE COMPANY PRIOR TO AWARD, AND SINCE IT APPEARS TO BE YOUR BELIEF THAT THE BID IS UNREASONABLY LOW, THE BID OF THE NATIONAL CABINET COMPANY, AS TO ITEM NO. 1, SHOULD BE DISREGARDED IN MAKING THE AWARD.