B-118393, FEB 10, 1954

B-118393: Feb 10, 1954

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GOVERNMENT PRINTING OFFICE: REFERENCE IS MADE TO YOUR LETTER DATED JANUARY 20. IN RESPONSE TO THE ADVERTISEMENT TWO BIDS WERE RECEIVED. IT WAS ORIGINALLY PROPOSED TO REJECT THE APPARENT LOW BID OF THE CAMP COMPANY. SINCE THE PRODUCT WHICH IT OFFERED TO FURNISH WAS RECOMMENDED TO BE USED IN A THINNER LAYER THAN REQUIRED AND BECAUSE A POWDER AGGREGATE WAS OFFERED INSTEAD OF A COURSE AGGREGATE AS SPECIFIED. THIS BIDDER CONTENDS THAT SATISFACTORY RESULTS WOULD BE ACCOMPLISHED IF THE PRODUCT WERE APPLIED TO THE SPECIFIED THICKNESS OF ONE-HALF INCH. THE POWDER AGGREGATE IS REFFERED TO AS HAVING BEEN READY MIXED WITH CEMENT. SINCE IT IS OBVIOUS THAT THE BID OF THE CAMP COMPANY. WAS INTENDED TO COVER ANY DESIRED QUANTITY OF MATERIAL IN EXCESS OF 40 UNITS AT THE SAME UNIT PRICE AS STATED IN THE BID FOR THAT QUANTITY.

B-118393, FEB 10, 1954

PRECIS-UNAVAILABLE

MR. BLATTENBERGER, GOVERNMENT PRINTING OFFICE:

REFERENCE IS MADE TO YOUR LETTER DATED JANUARY 20, 1954, WITH ENCLOSURES, REQUESTING A DECISION AS TO WHETHER A BID OF THE CAMP COMPANY, INC., MAY BE CONSIDERED IN AWARDING A CONTRACT PURSUANT TO AN ADVERTISEMENT FOR BIDS ISSUED ON DECEMBER 7, 1953, AND WHICH CALLED FOR DELIVERY OF 20 DRUMS OF PLASTIC FLOORING MATERIAL, WITH EACH UNIT CONSISTING OF A SUFFICIENT AMOUNT OF PREMEASURED INGREDIENTS (UNITED LABORATORIES "PLASTIC ROCK" OR EQUAL) TO COVER AN AREA OF 200 SQUARE FEET, ONE-HALF INCH THICK.

IN RESPONSE TO THE ADVERTISEMENT TWO BIDS WERE RECEIVED, ONE FROM UNITED LABORATORIES, INC., ARLINGTON, VIRGINIA, AND ANOTHER FROM THE CAMP COMPANY, INC., CHICAGO, ILLINOIS. UNITED LABORATORIES, INC., OFFERED DELIVERY AT DESTINATION OF 20 UNITS OF #225-200 PLASTIC ROCK AT A UNIT PRICE OF $55.45, OR FOR A TOTAL CONSIDERATION OF $1,109, WITH DISCOUNT OF ONE PERCENT FOR PAYMENT WITHIN 10 DAYS. BASED UPON A RECOMMENDED INSTALLATION AT A THICKNESS OF ONLY ONE-FOURTH INCH, THE CAMP COMPANY, INC., OFFERED DELIVERY F.O.B. CHICAGO, ILLINOIS, OF 40 UNITS OF CAMP'S INDUSTRIAL RESURFACER #7 AT A UNIT PRICE OF $11, OR FOR A TOTAL CONSIDERATION OF $440, WITH A DISCOUNT OF TWO PERCENT FOR PAYMENT WITHIN 30 DAYS.

IT WAS ORIGINALLY PROPOSED TO REJECT THE APPARENT LOW BID OF THE CAMP COMPANY, INC., SINCE THE PRODUCT WHICH IT OFFERED TO FURNISH WAS RECOMMENDED TO BE USED IN A THINNER LAYER THAN REQUIRED AND BECAUSE A POWDER AGGREGATE WAS OFFERED INSTEAD OF A COURSE AGGREGATE AS SPECIFIED. IN REGARD TO THE FIRST OBJECTION, THIS BIDDER CONTENDS THAT SATISFACTORY RESULTS WOULD BE ACCOMPLISHED IF THE PRODUCT WERE APPLIED TO THE SPECIFIED THICKNESS OF ONE-HALF INCH. RELATIVE TO THE SECOND OBJECTION, THE POWDER AGGREGATE IS REFFERED TO AS HAVING BEEN READY MIXED WITH CEMENT, THEREBY ELIMINATING THE NECESSITY FOR ON-THE-JOB MIXING. THE BIDDER OFFERED TO SUBMIT SAMPLES FOR SERVICE REQUIREMENTS TEST BY THE BUREAU OF STANDARDS OR BY ANY RECOGNIZED TESTING LABORATORY. ALSO, ON THE BASIS THAT 80 UNITS INSTEAD OF THE ORIGINAL BID QUANTITY OF 40 UNITS WOULD BE REQUIRED, THE BIDDER ADVISED THAT THE UNIT PRICE OF $11 WOULD REMAIN THE SAME BUT THAT THE PROMPT PAYMENT DISCOUNT ALLOWANCE WOULD BE SIX INSTEAD OF TWO PERCENT.

SINCE IT IS OBVIOUS THAT THE BID OF THE CAMP COMPANY, INC., WAS INTENDED TO COVER ANY DESIRED QUANTITY OF MATERIAL IN EXCESS OF 40 UNITS AT THE SAME UNIT PRICE AS STATED IN THE BID FOR THAT QUANTITY, THE TOTAL BID PRICE FOR 80 UNITS IS TO BE CONSIDERED FOR BID EVALUATION PURPOSES AS AMOUNTING TO $880, PROVIDED, OF FOR BID EVALUATION PURPOSES AS AMOUNTING TO $880, PROVIDED OF COURSE, THAT 80 UNITS OF THE MATERIAL IS SUFFICIENT TO COVER 4,000 SQUARE FEET OF FLOOR SPACE AT A THICKNESS OF ONE-HALF INCH. ALSO, THE ORIGINALLY QUOTED DISCOUNT TERMS WOULD BE FOR APPLICATION, RESULTING IN A NET BID OF $862.40 FOR DELIVERY F.O.B. CHICAGO, ILLINOIS, AS COMPARED WITH A NET PRICE OF $1,097.91, QUOTED BY UNITED LABORATORIES, INC., FOR DELIVERY AT DESTINATION.

ASSUMING THAT THE FREIGHT CHARGES FOR SHIPPING 80 UNITS OF CAMP'S INDUSTRIAL RESURFACER #7 FROM CHICAGO, ILLINOIS, TO WASHINGTON, D. C., WOULD BE LESS THAN THE DIFFERENCE BETWEEN $1,097.91 AND $862.40, THERE IS PERCEIVED NO PROPER BASIS FOR REJECTION OF THE BID OF THE CAMP COMPANY, INC., WITHOUT FIRST DETERMINING WHETHER ITS PRODUCT IS AT LEAST EQUAL TO THE PRODUCT KNOWN AS "PLASTIC ROCK" SO FAR AS THE PARTICULAR REQUIREMENTS OF THE GOVERNMENT PRINTING OFFICE ARE CONCERNED. ALSO, A DETERMINATION SHOULD BE MADE AS TO THE COST OF HANDLING AND APPLYING THE PRODUCT OF EACH COMPANY.

ACCORDINGLY, UNLESS AN EVALUATION OF THE BIDS ON THE BASIS AS ABOVE INDICATED DISCLOSES THAT THE BID OF THE CAMP COMPANY, INC., WAS NOT THE LOWEST RECEIVED, THE BID SHOULD BE FURTHER CONSIDERED AND, AS SUGGESTED IN THE LETTER OF JANUARY 20, 1954, IT WOULD APPEAR PROPER TO OBTAIN AND TEST SAMPLES OF THE PRODUCT OF THAT COMPANY BEFORE AWARDING THE CONTRACT.

THE PAPERS ARE RETURNED HEREWITH.