B-115375, APR. 14, 1958

B-115375: Apr 14, 1958

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TO THE SECRETARY OF LABOR: REFERENCE IS MADE TO A LETTER DATED MARCH 25. WAS PROPOSED THAT ONE OF THE CHECK ISSUE LISTS WOULD ACCOMPANY THE BASIC VOUCHER FOR CENTRAL AUDIT BY THE GENERAL ACCOUNTING OFFICE. THE BUREAU PROVIDES INTERNAL CONTROLS TO VERIFY THAT ALL CHANGES WERE MADE BY THE TREASURY DEPARTMENT. WE NOTE THAT THE PROPOSED CHANGES HAVE BEEN DISCUSSED WITH THE TREASURY DEPARTMENT AND IT IS OUR UNDERSTANDING THAT THE PROPOSED CHANGE MEETS WITH THE APPROVAL OF THE TREASURY DEPARTMENT AND WOULD RESULT IN CONSIDERABLE SAVINGS IN THE PREPARATION OF THE CHECKS. THE REVISED PROCEDURE IS APPROVED. WE BELIEVE THIS WILL NOT BE NECESSARY. IT IS UNDERSTOOD THAT THE CHECK LIST. A COPY OF THIS LETTER IS BEING FORWARDED TO THE SECRETARY OF THE TREASURY FOR THE INFORMATION OF THE CHIEF DISBURSING OFFICER.

B-115375, APR. 14, 1958

TO THE SECRETARY OF LABOR:

REFERENCE IS MADE TO A LETTER DATED MARCH 25, 1958, FROM THE ADMINISTRATIVE ASSISTANT SECRETARY PROPOSING A CHANGE IN PROCEDURE FOR PREPARING PERIODIC ROLLS FOR PAYMENT OF DISABILITY AND DEATH COMPENSATION UNDER THE FEDERAL EMPLOYEES' COMPENSATION ACT.

SPECIFICALLY, THE PROPOSED CHANGE WOULD ELIMINATE THE SO-CALLED BOOKRUN OF CHECKS NOW FURNISHED BY THE TREASURY DEPARTMENT. IN PLACE OF THE BOOKRUN THE TREASURY DEPARTMENT WOULD FURNISH A CHECK ISSUE LIST IN DUPLICATE WHICH WOULD SHOW THE BUREAU OF COMPENSATION CLAIM NUMBER IN NUMERICAL ORDER BY TERMINAL DIGIT, AND THE CHECK NUMBER AND AMOUNT. WAS PROPOSED THAT ONE OF THE CHECK ISSUE LISTS WOULD ACCOMPANY THE BASIC VOUCHER FOR CENTRAL AUDIT BY THE GENERAL ACCOUNTING OFFICE; THE OTHER LIST WOULD BE RETAINED BY THE BUREAU.

THE BUREAU OF EMPLOYEES' COMPENSATION WOULD CONTINUE TO MAINTAIN AWARD CARDS SHOWING THE AMOUNT TO BE PAID EACH PERIOD, THE NAME AND ADDRESS OF THE PAYEE, THE CLAIM NUMBER, AND THE TERMS OF THE AWARD, AND WOULD VERIFY THE CHECK ISSUE LIST AGAINST THESE CARDS. ALSO, THEY WOULD CONTINUE THE PRESENT PROCEDURE FOR PREPARING SUPPLEMENTAL ROLLS OF NEW AND TERMINATED EMPLOYEES AND CHANGES IN AMOUNT OF AWARDS, AND OF SUBMITTING THEM TO THE TREASURY DEPARTMENT FOR UPDATING THE DISBURSING FILE. THE BUREAU PROVIDES INTERNAL CONTROLS TO VERIFY THAT ALL CHANGES WERE MADE BY THE TREASURY DEPARTMENT.

WE NOTE THAT THE PROPOSED CHANGES HAVE BEEN DISCUSSED WITH THE TREASURY DEPARTMENT AND IT IS OUR UNDERSTANDING THAT THE PROPOSED CHANGE MEETS WITH THE APPROVAL OF THE TREASURY DEPARTMENT AND WOULD RESULT IN CONSIDERABLE SAVINGS IN THE PREPARATION OF THE CHECKS.

THE GENERAL ACCOUNTING OFFICE CONCURS IN THE CONCLUSION THAT WORTHWHILE SAVINGS SHOULD RESULT FROM THE PROPOSED CHANGE IN PROCEDURES. ACCORDINGLY, THE REVISED PROCEDURE IS APPROVED.

IN REGARD TO FURNISHING A COPY OF THE CHECK ISSUE LIST TO THE GENERAL ACCOUNTING OFFICE, WE BELIEVE THIS WILL NOT BE NECESSARY. HOWEVER, IT IS UNDERSTOOD THAT THE CHECK LIST, AND OTHER RECORDS MAINTAINED AS STATED IN PARAGRAPH 3 ABOVE, WOULD BE AVAILABLE FOR OUR AUDIT. ACCORDINGLY, THE TREASURY DEPARTMENT WOULD NEED TO FURNISH ONLY ONE COPY OF THE CHECK ISSUE LIST. OTHER RECORDS NOW FURNISHED THE GENERAL ACCOUNTING OFFICE FOR CENTRALIZED AUDIT WOULD CONTINUE TO BE SUBMITTED.

A COPY OF THIS LETTER IS BEING FORWARDED TO THE SECRETARY OF THE TREASURY FOR THE INFORMATION OF THE CHIEF DISBURSING OFFICER.