A-95293, JUNE 23, 1938, 17 COMP. GEN. 1102

A-95293: Jun 23, 1938

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ARE SUCH THAT THEY MAY BE PERFORMED ONLY AT . ARE NOT AVAILABLE FOR THE TRAVELING EXPENSES OF AN ITINERANT FORCE OF TYPISTS AND STENOGRAPHERS NOTWITHSTANDING THERE MAY BE INVOLVED INCIDENTAL DUTIES OF "OVER-THE-COUNTER CONTACTS CONCERNING QUESTIONS ON THE SOCIAL SECURITY ACT. IS AS FOLLOWS: THE SOCIAL SECURITY BOARD CONTEMPLATES HIRING TEMPORARY FORCES OF TRAVELING MALE TYPISTS AND STENOGRAPHERS FOR SERVICE IN THEIR RESPECTIVE REGIONS TO SUBSTITUTE FOR REGULAR EMPLOYEES DURING THE COMING SUMMER VACATION PERIOD. ONE OR MORE OF THESE EMPLOYEES WILL SERVE IN ONE CITY OR TOWN FOR TWO OR THREE WEEKS AND THEN WILL BE SHIFTED TO OTHER LOCALITIES WHERE THEIR SERVICES ARE NEEDED. IT IS DESIRED TO APPOINT THEM FROM THE CIVIL SERVICE REGISTERS FOR PERIODS OF NINETY DAYS.

A-95293, JUNE 23, 1938, 17 COMP. GEN. 1102

APPOINTMENTS - TYPISTS AND STENOGRAPHERS - ITINERANT DUTIES - TRAVELING EXPENSES OR CHANGE OF STATION AT GOVERNMENT EXPENSE THE NATURE OF THE DUTIES OF TYPISTS AND STENOGRAPHERS, OTHER THAN THOSE ACCOMPANYING OFFICERS OR EMPLOYEES, OR FIELD PARTIES, IN A TRAVEL STATUS, ARE SUCH THAT THEY MAY BE PERFORMED ONLY AT ,DESIGNATED POSTS OF DUTY" WITHIN THE MEANING OF SECTION 3 OF THE SUBSISTENCE EXPENSE ACT OF 1926, AS AMENDED BY ACT OF JUNE 30, 1932, 47 STAT. 405, AND APPROPRIATIONS FOR TRAVELING EXPENSES PAYABLE IN ACCORDANCE WITH THAT ACT, AS AMENDED, AND THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS ISSUED PURSUANT THERETO, ARE NOT AVAILABLE FOR THE TRAVELING EXPENSES OF AN ITINERANT FORCE OF TYPISTS AND STENOGRAPHERS NOTWITHSTANDING THERE MAY BE INVOLVED INCIDENTAL DUTIES OF "OVER-THE-COUNTER CONTACTS CONCERNING QUESTIONS ON THE SOCIAL SECURITY ACT," BUT SUCH PERSONNEL MAY BE APPOINTED WITH FIRST DUTY STATION, FOR NECESSARY TRAINING, AT THE REGIONAL OFFICES, AND SUBSEQUENTLY TRANSFERRED AT GOVERNMENT EXPENSE TO OTHER OFFICIAL STATIONS, IF IN THE INTEREST OF THE GOVERNMENT AND AUTHORIZED BY PROPER ADMINISTRATIVE AUTHORITY IN THE ORDER DIRECTING THE TRANSFER.

ACTING COMPTROLLER GENERAL ELLIOTT TO THE CHAIRMAN, SOCIAL SECURITY BOARD, JUNE 23, 1938:

YOUR LETTER OF MAY 28, 1938, IS AS FOLLOWS:

THE SOCIAL SECURITY BOARD CONTEMPLATES HIRING TEMPORARY FORCES OF TRAVELING MALE TYPISTS AND STENOGRAPHERS FOR SERVICE IN THEIR RESPECTIVE REGIONS TO SUBSTITUTE FOR REGULAR EMPLOYEES DURING THE COMING SUMMER VACATION PERIOD. ONE OR MORE OF THESE EMPLOYEES WILL SERVE IN ONE CITY OR TOWN FOR TWO OR THREE WEEKS AND THEN WILL BE SHIFTED TO OTHER LOCALITIES WHERE THEIR SERVICES ARE NEEDED. IT IS DESIRED TO APPOINT THEM FROM THE CIVIL SERVICE REGISTERS FOR PERIODS OF NINETY DAYS, PUT THEM THROUGH SHORT TRAINING COURSES IN THE RESPECTIVE REGIONAL OFFICES, TO WHICH THEY WILL BE ASSIGNED AND WHICH WILL BE THEIR OFFICIAL HEADQUARTERS, AND THEN TO DISPATCH THEM TO VARIOUS POINTS, WITHIN THEIR RESPECTIVE REGIONS, WHERE THEIR SERVICES MAY BE NEEDED. THIS METHOD IS DEEMED MORE SATISFACTORY THAN SELECTING PERSONS RESIDING IN THE COMMUNITIES WHERE THIS TEMPORARY TYPING OR STENOGRAPHIC ASSISTANCE IS NEEDED, FOR TWO REASONS, VIZ,

1. NEW APPOINTEES HAVE TO BE TRAINED IN THE RUDIMENTS OF OVER-THE COUNTER CONTACTS CONCERNING QUESTIONS ON THE SOCIAL SECURITY ACT; PROCEDURE FOR FILLING OUT CERTAIN SOCIAL SECURITY BOARD FORMS; HOME OFFICE REQUIREMENTS, ETC. IF THIS IS DONE IN THE OFFICE WHERE SERVICE IS TO BE RENDERED, BY LOCAL PERSONS, IT WILL MEAN THAT VIRTUALLY THE ENTIRE PERIOD OF EMPLOYMENT IN EACH INSTANCE WILL BE A TRAINING PERIOD.

2. THE TIME ELEMENT IS AN IMPORTANT FACTOR IN THE SELECTION OF THIS PERSONNEL. IF LOCAL APPLICANTS ARE SELECTED AS NEEDED THERE WILL BE MORE OR LESS DIFFICULTY, EXCEPT IN CITIES AND TOWNS WHERE THE CIVIL SERVICE COMMISSION HAS NO DISTRICT HEADQUARTERS, IN GETTING THE APPOINTMENTS MADE IN TIME TO BE OF SERVICE.

YOU ARE REQUESTED TO ADVISE THE BOARD WHETHER TRAVELING EXPENSES, INCLUDING PER DIEM IN LIEU OF SUBSISTENCE, FOR THESE EMPLOYEES, DURING SERVICE AWAY FROM THEIR OFFICIAL STATIONS MAY PROPERLY BE ALLOWED.

SECTION 3 OF THE SUBSISTENCE EXPENSE ACT OF 1926, APPROVED JUNE 3, 1926, 44 STAT. 689, AS AMENDED BY SECTION 207 OF THE ECONOMY ACT OF JUNE 30, 1932, 47 STAT. 405, PROVIDES AS FOLLOWS:

CIVILIAN OFFICERS AND EMPLOYEES OF THE DEPARTMENTS AND ESTABLISHMENTS, WHILE TRAVELING ON OFFICIAL BUSINESS AND AWAY FROM THEIR DESIGNATED POSTS OF DUTY, SHALL BE ALLOWED, IN LIEU OF THEIR ACTUAL EXPENSES FOR SUBSISTENCE AND ALL FEES OR TIPS TO PORTERS AND STEWARDS, A PER DIEM ALLOWANCE TO BE PRESCRIBED BY THE HEAD OF THE DEPARTMENT OR ESTABLISHMENT CONCERNED, NOT TO EXCEED THE RATE OF $5 WITHIN THE LIMITS OF CONTINENTAL UNITED STATES, AND NOT TO EXCEED AN AVERAGE OF $6 BEYOND THE LIMITS OF CONTINENTAL UNITED STATES.

THE NATURE OF THE DUTIES OF TYPISTS AND STENOGRAPHERS, OTHER THAN THOSE WHO ACCOMPANY OFFICERS OR EMPLOYEES IN A TRAVEL STATUS OR FIELD PARTIES IN A TRAVEL STATUS, ARE SUCH THAT MAY BE PERFORMED ONLY AT "DESIGNATED POSTS OF DUTY.' SUCH EMPLOYEES ARE NOT REQUIRED TO TRAVEL "AWAY FROM THEIR DESIGNATED POSTS OF DUTY" TO PERFORM THEIR DUTIES. THE SAME WOULD BE TRUE REGARDING THE INCIDENTAL DUTIES OF "OVER-THE COUNTER CONTACTS CONCERNING QUESTIONS ON THE SOCIAL SECURITY ACT," ETC., DESCRIBED IN PARAGRAPH 1 OF YOUR LETTER. HENCE, APPROPRIATIONS FOR TRAVELING EXPENSES PAYABLE IN ACCORDANCE WITH THE SUBSISTENCE EXPENSE ACT OF 1926, AS AMENDED, AND THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS ISSUED PURSUANT THERETO, ARE NOT AVAILABLE FOR THE TRAVELING EXPENSES OF AN ITINERANT FORCE OF TYPISTS AND STENOGRAPHERS. THE ADMINISTRATIVE DIFFICULTIES SUGGESTED IN PARAGRAPH 2 OF YOUR LETTER MAY NOT BE REGARDED AS AUTHORIZING PAYMENT OF TRAVELING EXPENSES OF EMPLOYEES WHO ARE NOT REQUIRED TO TRAVEL TO PERFORM THEIR DUTIES.

YOUR ATTENTION IS INVITED TO SECTION 2 OF THE ACT OF MARCH 28, 1938, PUBLIC NO. 453, PROVIDING AS FOLLOWS:

APPROPRIATIONS FOR THE FISCAL YEAR 1939 AVAILABLE FOR EXPENSES OF TRAVEL OF CIVILIAN OFFICERS AND EMPLOYEES OF THE EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS SHALL BE AVAILABLE ALSO FOR EXPENSES OF TRAVEL PERFORMED BY THEM ON TRANSFER FROM ONE OFFICIAL STATION TO ANOTHER WHEN AUTHORIZED BY THE HEAD OF THE DEPARTMENT OR ESTABLISHMENT CONCERNED IN THE ORDER DIRECTING SUCH TRANSFER: PROVIDED, THAT SUCH EXPENSES SHALL NOT BE ALLOWED FOR ANY TRANSFER EFFECTED FOR THE CONVENIENCE OF ANY OFFICER OR EMPLOYEE.

THERE WOULD BE NO LEGAL OBJECTION TO THE APPOINTMENT OF THE TYPISTS AND STENOGRAPHERS WITH FIRST DUTY STATION AT THE REGIONAL OFFICES WHERE THEY COULD BE GIVEN THE NECESSARY TRAINING AND THEIR SUBSEQUENT TRANSFER TO OTHER OFFICIAL STATIONS, THEIR TRANSPORTATION EXPENSES INCIDENT TO THE TRANSFER AND PER DIEM IN LIEU OF SUBSISTENCE WHILE EN ROUTE TO BE PAID PURSUANT TO AND SUBJECT TO THE CONDITIONS OF THE QUOTED STATUTE FROM APPROPRIATIONS FOR TRAVELING EXPENSES IF AUTHORIZED BY THE CHAIRMAN OF THE SOCIAL SECURITY BOARD IN THE ORDER DIRECTING SUCH TRANSFER.