A-90700, DECEMBER 15, 1937, 17 COMP. GEN. 509

A-90700: Dec 15, 1937

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IT IS SUFFICIENT FOR PURPOSES OF IDENTIFICATION BY THE GOVERNMENT IF ANY ONE CHRISTIAN NAME IS USED. IS AS FOLLOWS: I AM ENCLOSING A COMMUNICATION ADDRESSED TO YOU BY CLERK G. YOU ARE ADVISED THAT IN SUBMITTING VOUCHERS HEREAFTER THE FIRST CHRISTIAN NAME SHOULD BE SPELLED IN FULL. THE MIDDLE NAME INITIAL IS SUFFICIENT.'. AS I WISH TO HAVE THE MATTER STRAIGHTENED OUT AND THE RECORDS CLEARED AS SOON AS POSSIBLE. BRUNO WEBER IS AS FOLLOWS: DECISION IS REQUESTED AS TO MY CORRECT SIGNATURE. WHICH IS BEING QUESTIONED AS PER INCLOSED COMMUNICATION OF THE LOCAL POST OFFICE ADMINISTRATION IN COMPLIANCE WITH AN EXTRACT OF A CIRCULAR FROM YOUR OFFICE STATING "SHALL SHOW THE CHRISTIAN NAME. THIS EVIDENTLY IS MISINTERPRETATION OF THE REQUIREMENTS OF THE COMPTROLLER GENERAL'S OFFICE.

A-90700, DECEMBER 15, 1937, 17 COMP. GEN. 509

SIGNATURES - VOUCHERS, PAY ROLLS, ETC. - REQUIREMENTS AS TO FORM GENERAL ACCOUNTING OFFICE CIRCULAR LETTER OF DECEMBER 8, 1936, REGARDING THE "STATING OF INDIVIDUALS' NAMES ON VOUCHERS AND ROLLS," DOES NOT REQUIRE THAT THE FIRST CHRISTIAN NAME BE USED OR PRESCRIBE WHICH OF TWO OR MORE CHRISTIAN NAMES AN OFFICER OR EMPLOYEE SHOULD USE FOR PAY ROLL PURPOSES, AND IT IS SUFFICIENT FOR PURPOSES OF IDENTIFICATION BY THE GOVERNMENT IF ANY ONE CHRISTIAN NAME IS USED, WITH ADDITIONAL INITIALS, IF ANY, AND THE SURNAME.

ACTING COMPTROLLER GENERAL ELLIOTT TO POSTMASTER E. T. HEDLUND, DECEMBER 15, 1937:

YOUR LETTER OF NOVEMBER 15, 1937, IS AS FOLLOWS:

I AM ENCLOSING A COMMUNICATION ADDRESSED TO YOU BY CLERK G. BRUNO WEBER, OF THIS OFFICE, REQUESTING A DECISION AS TO THE USE OF HIS CORRECT SIGNATURE. CLERK WEBER OBJECTS TO GIVING HIS FIRST NAME IN LIEU OF THE INITIAL, IN ACCORDANCE WITH A RULING FROM THE COMPTROLLER OF THE BUREAU OF ACCOUNTS, POST OFFICE DEPARTMENT, UNDER DATE OF AUGUST 30, 1937, WHICH READS AS FOLLOWS:

"WITH REFERENCE TO YOUR LETTER OF THE 12TH INSTANT, YOU ARE ADVISED THAT IN SUBMITTING VOUCHERS HEREAFTER THE FIRST CHRISTIAN NAME SHOULD BE SPELLED IN FULL, BUT THE MIDDLE NAME INITIAL IS SUFFICIENT.'

CLERK WEBER FAILED TO SIGN HIS LETTER, AND IT HAS BEEN HELD PENDING HIS RETURN FROM A PROLONGED ABSENCE ON ACCOUNT OF ILLNESS. AS I WISH TO HAVE THE MATTER STRAIGHTENED OUT AND THE RECORDS CLEARED AS SOON AS POSSIBLE, I AM SENDING THE LETTER ON UNSIGNED.

THE UNSIGNED LETTER FROM G. BRUNO WEBER IS AS FOLLOWS:

DECISION IS REQUESTED AS TO MY CORRECT SIGNATURE, WHICH IS BEING QUESTIONED AS PER INCLOSED COMMUNICATION OF THE LOCAL POST OFFICE ADMINISTRATION IN COMPLIANCE WITH AN EXTRACT OF A CIRCULAR FROM YOUR OFFICE STATING "SHALL SHOW THE CHRISTIAN NAME, ADDITIONAL INITIALS, IF ANY, AND SURNAME OF EACH INDIVIDUAL ENTITLED TO PAYMENT.'

A NOTE AT THE BOTTOM OF A NEW COPY OF ATTACHED "EXTRACT OF CIRCULAR" TO THE PREVIOUS LOCAL COMMUNICATION, RETURNED TO ME, QUOTES A RULING OF THE "BUREAU OF ACCOUNTS, POST OFFICE EPARTMENT"--- THE FIRST CHRISTIAN NAME SHOULD BE SPELLED IN FULL; THIS EVIDENTLY IS MISINTERPRETATION OF THE REQUIREMENTS OF THE COMPTROLLER GENERAL'S OFFICE.

I AM ALSO RECEIVING A MONTHLY CHECK AS A RETIRED NONCOMMISSIONED OFFICER OF THE U.S. ARMY IN MY PRESENT SIGNATURE, WHICH HAS BEEN THE SAME THROUGHOUT MY ARMY SERVICE SINCE 1902. NO REQUEST HAS BEEN RECEIVED FROM THE ADJUTANT GENERAL OFFICE, U.S. ARMY TO CHANGE MY SIGNATURE IN COMPLIANCE WITH A CIRCULAR FROM YOUR OFFICE. IT THEREFORE APPEARS ILLOGICAL TO RECEIVE A CHECK AS "G. BRUNO WEBER" FROM ONE GOVERNMENT DEPARTMENT AND ONE FROM ANOTHER DEPARTMENT AS "GOTTHARD B. WEBER" (WHICH LATTER IS NOT AND NEVER HAS BEEN MY CORRECT SIGNATURE); VOUCHERS AND ROLLS FROM BOTH DEPARTMENTS BEING APPROVED BY THE SAME COMPTROLLER GENERAL'S OFFICE.

ALL MY CIVILIAN RECORDS IN COURTS, AS TO PROPERTY, LAST WILL AND TESTAMENT, ETC., ARE IN MY CORRECT SIGNATURE "G. BRUNO WEBER.' IN CASE OF MY DEATH, DIFFERENT SIGNATURES UNDER TWO DIFFERENT GOVERNMENT DEPARTMENTS WOULD EVIDENTLY CREATE DIFFICULTIES IN COURT FOR MY FAMILY. I AM SURE IT IS NOT THE INTENTION OF THE COMPTROLLER GENERAL'S OFFICE TO CREATE HARDSHIPS OF ADDITIONAL LAWYERS AND COURT EXPENSES FOR ANY BEREAVED FAMILY.

THERE IS A CONSIDERABLE NUMBER OF EMPLOYEES AND OFFICERS THROUGHOUT THE GOVERNMENT SERVICES, EVEN TO THE CHIEF OF THE FEDERAL BUREAU OF INVESTIGATION, UNITED STATES JUSTICE DEPARTMENT,"J. EDGAR HOOVER," WHO USE AN INITIAL IN PLACE OF THEIR FIRST FULL CHRISTIAN NAME.

IT SEEMS MY PRESENT SIGNATURE FULLY COMPLIES WITH THE REQUIREMENTS OF YOUR CIRCULAR.

THE CIRCULAR LETTER OF THIS OFFICE DATED DECEMBER 8, 1936, STATES AS FOLLOWS:

IN ORDER TO FURTHER INSURE THAT PAYMENTS WILL BE MADE ONLY TO THE INDIVIDUALS ENTITLED THERETO, THE PRACTICE IN COMPARATIVELY FEW INSTANCES HERETOFORE FOLLOWED OF SHOWING ON VOUCHERS AND ROLLS THE INITIALS AND SURNAME OF INDIVIDUALS WILL BE DISCONTINUED INSOFAR AS MAY BE PRACTICABLE, AND COMMENCING NOT LATER THAN FEBRUARY 1, 1937, ALL VOUCHERS, ROLLS, AND CHECKS OF THE DEPARTMENTS, ESTABLISHMENTS, AND AGENCIES OF THE FEDERAL GOVERNMENT AND OF THE DISTRICT OF COLUMBIA SHALL SHOW THE CHRISTIAN NAME, ADDITIONAL INITIALS, IF ANY, AND SURNAME OF EACH INDIVIDUAL ENTITLED TO PAYMENT. EMPLOYMENT AND PERSONNEL RECORDS SHOULD BE AMENDED ACCORDINGLY.

WHILE THE REQUIREMENT IN THIS INDIVIDUAL CASE, TO WHICH OBJECTION IS TAKEN, WAS BY THE POST OFFICE DEPARTMENT AND NOT BY THIS OFFICE, THE ADMINISTRATIVE ACTION APPARENTLY WAS BASED ON THE ABOVE-QUOTED CIRCULAR LETTER OF THIS OFFICE. THE REQUIREMENT OF THE CIRCULAR LETTER IS NOT THAT THE FIRST CHRISTIAN NAME BE USED, BUT "THE CHRISTIAN NAME, ADDITIONAL INITIALS, IF ANY, AND SURNAME.' THERE WAS NO INTENT ON THE PART OF THIS OFFICE TO PRESCRIBE WHICH OF TWO OR MORE CHRISTIAN NAMES AN OFFICER OR EMPLOYEE SHOULD USE FOR PAY ROLL PURPOSES. IT IS A SUFFICIENT COMPLIANCE FOR THE PURPOSES OF PROPER IDENTIFICATION BY THE GOVERNMENT IF ANY ONE CHRISTIAN NAME IS USED, WITH ADDITIONAL INITIALS, IF ANY, AND THE SURNAME. THE SIGNATURE "G. BRUNO WEBER" IS A SUFFICIENT COMPLIANCE WITH THE REQUIREMENTS OF THIS OFFICE AND PAY ROLLS MAY BE SIGNED OR PAY CHECKS ISSUED ACCORDINGLY, UNLESS THE OFFICIAL RECORD OF HIS APPOINTMENT SHOWS HIS NAME AS GOTTHARD B. WEBER.