A-83978, MARCH 4, 1937, 16 COMP. GEN. 808

A-83978: Mar 4, 1937

Additional Materials:

Contact:

Edda Emmanuelli Perez
(202) 512-2853
EmmanuelliPerezE@gao.gov

 

Office of Public Affairs
(202) 512-4800
youngc1@gao.gov

PRINTING AND BINDING - PURCHASES FROM COMMERCIAL SOURCES - FOREIGN SERVICE - SUBSTITUTION OF ADMINISTRATIVE APPROVAL FOR FIELD OFFICER'S CERTIFICATE OF URGENCY AND NECESSITY THE GENERAL ACCOUNTING OFFICE IS WITHOUT AUTHORITY TO AUTHORIZE THE SUBSTITUTION OF AN ADMINISTRATIVE APPROVAL OF CHARGES FOR PRINTING AND BINDING FOR THE FOREIGN SERVICE OF THE STATE DEPARTMENT. WHICH WAS DESIGNED TO MEET THE REQUIREMENTS OF THE JOINT COMMITTEE ON PRINTING THAT FIELD PURCHASES OF PRINTING FROM COMMERCIAL SOURCES BE CERTIFIED AS URGENT AND NECESSARY BY THE RESPONSIBLE OFFICER IN THE FIELD. AS FOLLOWS: INQUIRY IS RESPECTFULLY MADE WHETHER YOU WILL EXEMPT THE FOREIGN SERVICE OF THE DEPARTMENT OF STATE FROM THE PROVISIONS OF GENERAL REGULATIONS NO. 51.

A-83978, MARCH 4, 1937, 16 COMP. GEN. 808

PRINTING AND BINDING - PURCHASES FROM COMMERCIAL SOURCES - FOREIGN SERVICE - SUBSTITUTION OF ADMINISTRATIVE APPROVAL FOR FIELD OFFICER'S CERTIFICATE OF URGENCY AND NECESSITY THE GENERAL ACCOUNTING OFFICE IS WITHOUT AUTHORITY TO AUTHORIZE THE SUBSTITUTION OF AN ADMINISTRATIVE APPROVAL OF CHARGES FOR PRINTING AND BINDING FOR THE FOREIGN SERVICE OF THE STATE DEPARTMENT, FOR THE CERTIFICATE REQUIRED BY GENERAL REGULATIONS 51, SUPPLEMENT NO. 5, 9 COMP. GEN. 534, WHICH WAS DESIGNED TO MEET THE REQUIREMENTS OF THE JOINT COMMITTEE ON PRINTING THAT FIELD PURCHASES OF PRINTING FROM COMMERCIAL SOURCES BE CERTIFIED AS URGENT AND NECESSARY BY THE RESPONSIBLE OFFICER IN THE FIELD.

ACTING COMPTROLLER GENERAL ELLIOTT TO THE SECRETARY OF STATE, MARCH 4, 1937:

CONSIDERATION HAS BEEN GIVEN YOUR LETTER OF FEBRUARY 16, 1937, AS FOLLOWS:

INQUIRY IS RESPECTFULLY MADE WHETHER YOU WILL EXEMPT THE FOREIGN SERVICE OF THE DEPARTMENT OF STATE FROM THE PROVISIONS OF GENERAL REGULATIONS NO. 51, SUPPLEMENT NO. 5, 1929, WITH RESPECT TO THE REQUIREMENT THAT A CERTIFICATE IN THE FORM PRESCRIBED THEREIN BE SUBMITTED TO SUPPORT EACH CHARGE FOR PRINTING AND BINDING.

IT IS UNDERSTOOD THAT ALL FORMS AND OTHER MATTER USUALLY PRINTED BY THE GOVERNMENT PRINTING OFFICE WILL BE OBTAINED ON REQUISITION FROM THE DEPARTMENT OF STATE, AND THEREBY THE REQUIREMENTS OF THE REGULATIONS OF THE JOINT COMMITTEE ON PRINTING WILL BE MET. EXPENDITURES FOR PRINTING AND BINDING IN FOREIGN COUNTRIES WILL BE ADMINISTRATIVELY LIMITED TO THAT WHICH IS URGENT OR NECESSARY TO HAVE DONE ELSEWHERE THAN IN THE DISTRICT OF COLUMBIA AND MUST BE OF THE CLASS AND WITHIN THE LIMITATION SPECIFIED IN THE REGULATIONS OF THE COMMITTEE.

IT IS SUBMITTED THAT IF THE ADMINISTRATIVE APPROVAL OF CHARGES FOR PRINTING AND BINDING INCLUDED IN ACCOUNTS RENDERED BY OFFICERS AT DIPLOMATIC, CONSULAR, OR OTHER OFFICES OF THE FOREIGN SERVICE, MIGHT BE ACCEPTED IN LIEU OF THE CERTIFICATE NOW REQUIRED, THE SAME PURPOSE WILL HAVE BEEN EFFECTED WITH RESULTANT SAVINGS IN ADMINISTRATIVE AND ACCOUNTING PROCEDURE, AND IT IS HOPED THE SUGGESTION MAY HAVE YOUR APPROVAL AND THE EXEMPTION GRANTED.

THE CERTIFICATE REQUIRED BY GENERAL REGULATION 51, SUPPLEMENT NO. 5, 9 COMP. GEN. 534, IS BASED UPON THE REGULATIONS OF THE JOINT COMMITTEE ON PRINTING, PARAGRAPH 101 OF WHICH REQUIRES---

THAT THE DEPARTMENTS HEREINAFTER MENTIONED ARE AUTHORIZED TO PROCURE SUCH FIELD PRINTING, AS DEFINED BY PARAGRAPH 2 OF THESE REGULATIONS (INCLUDING TABULATING-MACHINE CARDS AND BLANK BOOKS), AS MAY BE IMPRACTICABLE TO HAVE DONE AT THE GOVERNMENT PRINTING OFFICE AND NECESSARY FOR THE EXCLUSIVE USE OF ANY FIELD SERVICE OUTSIDE OF SAID DISTRICT, PROVIDED THE SAME IS WITHIN THE LIMITATIONS OF AVAILABLE APPROPRIATIONS FOR PRINTING AND THE REGULATIONS OF THIS COMMITTEE, AND THE RESPONSIBLE OFFICER IN THE FIELD UNDER WHOSE AUTHORITY SUCH PRINTING IS PURCHASED OR OBTAINED SHALL CERTIFY, IN SUCH MANNER AS MAY BE PRESCRIBED BY THE COMPTROLLER GENERAL, WITH RESPECT TO EACH JOB PROCURED FROM COMMERCIAL SOURCES, THAT IN HIS OPINION SUCH WORK WAS URGENT AND NECESSARY TO HAVE DONE ELSEWHERE THAN IN THE DISTRICT OF COLUMBIA FOR THE EXCLUSIVE USE OF THAT FIELD SERVICE, AS FOLLOWS:

IN VIEW THEREOF, THE MERE APPROVAL OF THE FIELD PRINTING BY OTHER THAN A RESPONSIBLE OFFICER IN THE FIELD, OR WITHOUT EXPRESSLY STATING WITH RESPECT TO EACH JOB THAT IN HIS OPINION THE WORK WAS URGENT OR NECESSARY TO HAVE DONE ELSEWHERE THAN IN THE DISTRICT OF COLUMBIA FOR THE EXCLUSIVE USE OF THAT FIELD SERVICE, WOULD NOT SATISFY THE REQUIREMENTS OF THE REGULATIONS OF THE JOINT COMMITTEE ON PRINTING. THE REGULATION OF THIS OFFICE IS DESIGNED TO MEET THE REQUIREMENTS OF THE JOINT COMMITTEE ON PRINTING IN AS SIMPLE A MANNER AS POSSIBLE AND WITH THE LEAST INCONVENIENCE TO THE CERTIFYING OFFICER. THIS OFFICE IS WITHOUT AUTHORITY TO WAIVE THE REQUIREMENTS OF THE JOINT COMMITTEE ON PRINTING.