A-77382, JULY 25, 1936, 16 COMP. GEN. 70

A-77382: Jul 25, 1936

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PURCHASE OF ELECTRICALLY OPERATED TYPEWRITING MACHINE WHERE A STANDARD TYPEWRITING MACHINE WILL SUPPLY THE NEED. THERE IS NO AUTHORITY FOR THE PURCHASE OF AN ELECTRICALLY OPERATED TYPEWRITER AT A COST IN EXCESS OF THAT FIXED BY THE ACT OF JUNE 23. BIDS WERE REQUESTED FOR THE FURNISHING OF AN ELECTRICALLY OPERATED TYPEWRITER IN ACCORDANCE WITH SPECIFICATIONS ATTACHED TO AND MADE A PART OF THE ADVERTISEMENT. IT IS RESPECTFULLY REQUESTED THAT THE ENCLOSED BID AND ABSTRACT BE FORWARDED TO THE COMPTROLLER GENERAL OF THE UNITED STATES FOR DECISION AS TO WHETHER THE PROPOSAL OF THE INTERNATIONAL BUSINESS MACHINES CORPORATION MAY BE ACCEPTED AND PAYMENT MADE FROM APPROPRIATED MONEYS (APPROPRIATION.

A-77382, JULY 25, 1936, 16 COMP. GEN. 70

PURCHASE OF ELECTRICALLY OPERATED TYPEWRITING MACHINE WHERE A STANDARD TYPEWRITING MACHINE WILL SUPPLY THE NEED, THERE IS NO AUTHORITY FOR THE PURCHASE OF AN ELECTRICALLY OPERATED TYPEWRITER AT A COST IN EXCESS OF THAT FIXED BY THE ACT OF JUNE 23, 1936, 49 STAT. 1845.

ACTING COMPTROLLER GENERAL ELLIOTT TO THE SECRETARY OF STATE, JULY 25, 1936:

THERE HAS BEEN RECEIVED YOUR LETTER OF JUNE 23, 1936, TRANSMITTING THE PAPERS IN CONNECTION WITH BIDS RECEIVED FOR THE FURNISHING OF AN ELECTRIC TYPEWRITER FOR THE USE OF INTERNATIONAL BOUNDARY COMMISSION, UNITED STATES AND MEXICO, AND REQUESTING DECISION AS TO WHETHER THE BID OF THE INTERNATIONAL BUSINESS MACHINES CORPORATION IN THE SUM OF $202.50, MAY BE ACCEPTED AND PAYMENT MADE FROM APPROPRIATED MONEYS.

IT APPEARS THAT UNDER DATE OF MAY 29, 1936, BIDS WERE REQUESTED FOR THE FURNISHING OF AN ELECTRICALLY OPERATED TYPEWRITER IN ACCORDANCE WITH SPECIFICATIONS ATTACHED TO AND MADE A PART OF THE ADVERTISEMENT. IN A LETTER DATED JUNE 10, 1936, THE AMERICAN COMMISSIONER, INTERNATIONAL BOUNDARY COMMISSION, UNITED STATES AND MEXICO, STATED:

AS SET FORTH IN THE INVITATION THIS COMMISSION HAS NEED OF A SPECIAL TYPEWRITING MACHINE FOR THE FOLLOWING PURPOSES:

(A) THE PREPARATION OF ORIGINAL MATTER FOR PRINTING BY THE PHOTOLITHOGRAPHIC METHOD, THIS METHOD BEING 34 PERCENT CHEAPER THAN STANDARD MONOTYPE PRINTING AND 61 PERCENT CHEAPER THAN LINOTYPE PRINTING.

(B) THE RAPID AND ACCURATE CUTTING OF STENCILS FOR MIMEOGRAPHING; AND

(C) THE PRODUCTION OF FROM EIGHT TO TWENTY CLEAR COPIES AT ONE STRIKING.

SINCE WORK OF THIS NATURE CAN BE PERFORMED MORE ADVANTAGEOUSLY AND ECONOMICALLY BY THE USE OF AN ELECTRIC TYPEWRITER THAN BY STANDARD MACHINES, IT IS RESPECTFULLY REQUESTED THAT THE ENCLOSED BID AND ABSTRACT BE FORWARDED TO THE COMPTROLLER GENERAL OF THE UNITED STATES FOR DECISION AS TO WHETHER THE PROPOSAL OF THE INTERNATIONAL BUSINESS MACHINES CORPORATION MAY BE ACCEPTED AND PAYMENT MADE FROM APPROPRIATED MONEYS (APPROPRIATION, 16287, FISCAL YEAR 1937).

THE ACT OF JUNE 23, 1936, 49 STAT. 1845, PROVIDES THAT NO STANDARD TYPEWRITING MACHINE SHALL BE PURCHASED DURING THE FISCAL YEAR 1937 FROM ANY APPROPRIATION MADE BY THAT ACT OR ANY OTHER ACT AT PRICES IN EXCESS OF THOSE PRESCRIBED THEREIN WITH CERTAIN EXCEPTIONS NOT HERE MATERIAL. THERE IS NOTHING IN THE RECORD THAT WOULD INDICATE THAT THE PROPOSED PURCHASE OF THE ELECTRICALLY OPERATED TYPEWRITER IS ANY DIFFERENT IN PRINCIPLE FROM THE CASE CONSIDERED IN DECISION OF MAY 7, 1926, 5 COMP. GEN. 900, 901, WHEREIN IT WAS SAID---

* * * THE ESSENTIAL MATTER FOR CONSIDERATION IS WHETHER A STANDARD TYPEWRITER WILL SUPPLY THE NEED, AND IF IT WILL, THE PAYMENT OF MORE THAN THE PRICE FIXED IN THE STATUTE FOR A STANDARD MACHINE IS NOT AUTHORIZED.

ACCORDINGLY, YOU ARE ADVISED THAT UPON THE FACTS PRESENTED, ACCEPTANCE OF THE BID OF INTERNATIONAL BUSINESS MACHINES CORPORATION IS NOT AUTHORIZED.