A-66644, NOVEMBER 21, 1935, 15 COMP. GEN. 433

A-66644: Nov 21, 1935

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PHOTOGRAPHS OF GOVERNMENT EMPLOYEES THE COST OF PHOTOGRAPHS OF TEMPORARY SUBSTITUTES OF THE POST OFFICE DEPARTMENT FOR THE PURPOSE OF IDENTIFICATION IS A PERSONAL EXPENSE AND IS NOT CHARGEABLE TO PUBLIC FUNDS IN THE ABSENCE OF EXPRESS STATUTORY AUTHORITY. 1935: THERE WAS RECEIVED YOUR LETTER OF OCTOBER 15. IT IS NECESSARY TO EMPLOY A LARGE NUMBER OF TEMPORARY SUBSTITUTES. IT IS IMPOSSIBLE FOR THE WATCHMAN AND SUPERVISORS OF THESE OFFICES TO KNOW AND IDENTIFY ALL OF THESE TEMPORARIES. IT IS BELIEVED TO BE IN THE INTEREST OF THE SERVICE. AFTER CAREFULLY CONSIDERING THE MATTER THE DEPARTMENT IS CONTEMPLATING THE USE OF AN IDENTIFICATION CARD TO CONTAIN A SMALL PHOTOGRAPH OF THE TEMPORARY EMPLOYEE.

A-66644, NOVEMBER 21, 1935, 15 COMP. GEN. 433

PHOTOGRAPHS OF GOVERNMENT EMPLOYEES THE COST OF PHOTOGRAPHS OF TEMPORARY SUBSTITUTES OF THE POST OFFICE DEPARTMENT FOR THE PURPOSE OF IDENTIFICATION IS A PERSONAL EXPENSE AND IS NOT CHARGEABLE TO PUBLIC FUNDS IN THE ABSENCE OF EXPRESS STATUTORY AUTHORITY.

COMPTROLLER GENERAL MCCARL TO THE POSTMASTER GENERAL, NOVEMBER 21, 1935:

THERE WAS RECEIVED YOUR LETTER OF OCTOBER 15, 1935, AS FOLLOWS:

IN MANY OF THE LARGER POST OFFICES OF THE COUNTRY, ESPECIALLY AT CHRISTMAS TIME, AND IN SOME OFFICES PRACTICALLY EVERY EVENING, IT IS NECESSARY TO EMPLOY A LARGE NUMBER OF TEMPORARY SUBSTITUTES. IT IS IMPOSSIBLE FOR THE WATCHMAN AND SUPERVISORS OF THESE OFFICES TO KNOW AND IDENTIFY ALL OF THESE TEMPORARIES.

IT IS BELIEVED TO BE IN THE INTEREST OF THE SERVICE, FOR THE PROTECTION OF MAIL MATTER AND THE REVENUES OF THE DEPARTMENT, THAT SOME MEANS SHOULD BE PROVIDED TO ENABLE SUPERVISORS AND WATCHMEN TO IDENTIFY PERSONS SEEKING ACCESS TO THE WORKROOMS OF POST OFFICES.

AFTER CAREFULLY CONSIDERING THE MATTER THE DEPARTMENT IS CONTEMPLATING THE USE OF AN IDENTIFICATION CARD TO CONTAIN A SMALL PHOTOGRAPH OF THE TEMPORARY EMPLOYEE.

THE PURPOSE OF THIS LETTER IS TO ASCERTAIN WHETHER THE DEPARTMENT WOULD BE PERMITTED UNDER THE LAW TO CONTRACT LOCALLY, ON A COMPETITIVE BID BASIS, WITH SOME PHOTOGRAPHER TO TAKE THESE PHOTOGRAPHS AND FOR THE DEPARTMENT TO PAY FOR THEM FROM THE APPROPRIATION "MISCELLANEOUS ITEMS, FIRST- AND SECOND-CLASS POST OFFICES.'

THE APPROPRIATION PROPOSED TO BE CHARGED, APPEARING IN THE ACT OF MAY 14, 1935 (49 STAT. 238), PROVIDES AS FOLLOWS:

MISCELLANEOUS ITEMS, FIRST- AND SECOND-CLASS POST OFFICES: FOR MISCELLANEOUS ITEMS NECESSARY AND INCIDENTAL TO THE OPERATION AND PROTECTION OF POST OFFICES OF THE FIRST AND SECOND CLASSES, AND THE BUSINESS CONDUCTED IN CONNECTION THEREWITH, NOT PROVIDED FOR IN OTHER APPROPRIATIONS, $1,990,000.

THE COST OF PHOTOGRAPHS OF INDIVIDUAL EMPLOYEES FOR THE PURPOSE OF IDENTIFICATION IS A PERSONAL EXPENSE, NOT CHARGEABLE TO PUBLIC FUNDS IN THE ABSENCE OF EXPRESS STATUTORY AUTHORITY, WHICH DOES NOT APPEAR IN THE APPROPRIATION ITEM IN QUESTION. DECISION OF APRIL 25, 1930, A 30972. IDENTIFICATION CARDS CONTAINING THE PHOTOGRAPHS OF TEMPORARY POSTAL EMPLOYEES ARE DEEMED ESSENTIAL DURING THE HOLIDAY SEASON, THE EMPLOYEES SHOULD BE REQUIRED TO FURNISH THE PHOTOGRAPHS AT THEIR OWN EXPENSE AS THEY ARE REQUIRED TO DO IN CONNECTION WITH APPLICATIONS FOR CIVIL-SERVICE POSITIONS.