A-64492, AUGUST 22, 1935, 15 COMP. GEN. 153

A-64492: Aug 22, 1935

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MILEAGE - USE OF OWN AUTOMOBILE - WORKS PROGRESS ADMINISTRATION IT IS WITHIN THE DISCRETION OF AN ADMINISTRATIVE OFFICE TO ADOPT RATES OF MILEAGE FOR THE USE OF PERSONALLY OWNED AUTOMOBILES UPON A SLIDING SCALE DEPENDING UPON THE DISTANCE TRAVELED BUT NOT EXCEEDING THE MAXIMUM RATES ALLOWABLE UNDER THE STATUTE. A GENERAL REGULATION OR ORDER FINDING SUCH A MODE OF TRAVEL TO BE MORE ECONOMICAL AND ADVANTAGEOUS IRRESPECTIVE OF THE TIME OF THE TRAVEL AND AVAILABILITY OF COMMON CARRIERS WILL NOT SATISFY THE REQUIREMENTS OF THE ACT OF FEBRUARY 14. THE FOLLOWING SCHEDULE OF MILEAGE ALLOWANCE IS SUBMITTED FOR YOUR CONSIDERATION AND APPROVAL: FIRST. THIS SCHEDULE OF MILEAGE ALLOWANCE IS BASED ON THE FACT THAT TRAVEL DURING A PERIOD OF ONE MONTH WILL IN MOST CASES EXCEED ONE THOUSAND MILES.

A-64492, AUGUST 22, 1935, 15 COMP. GEN. 153

MILEAGE - USE OF OWN AUTOMOBILE - WORKS PROGRESS ADMINISTRATION IT IS WITHIN THE DISCRETION OF AN ADMINISTRATIVE OFFICE TO ADOPT RATES OF MILEAGE FOR THE USE OF PERSONALLY OWNED AUTOMOBILES UPON A SLIDING SCALE DEPENDING UPON THE DISTANCE TRAVELED BUT NOT EXCEEDING THE MAXIMUM RATES ALLOWABLE UNDER THE STATUTE, BUT THE ADMINISTRATIVE FINDING OF ECONOMY AND ADVANTAGE SHOULD BE MADE IN EACH INDIVIDUAL CASE AND INCLUDED IN THE TRAVEL ORDERS AUTHORIZING THAT MODE OF TRANSPORTATION. A GENERAL REGULATION OR ORDER FINDING SUCH A MODE OF TRAVEL TO BE MORE ECONOMICAL AND ADVANTAGEOUS IRRESPECTIVE OF THE TIME OF THE TRAVEL AND AVAILABILITY OF COMMON CARRIERS WILL NOT SATISFY THE REQUIREMENTS OF THE ACT OF FEBRUARY 14, 1931, 46 STAT. 1103, AS AMENDED.

COMPTROLLER GENERAL MCCARL TO THE ADMINISTRATOR, WORKS PROGRESS ADMINISTRATION, AUGUST 22, 1935:

THERE HAS BEEN RECEIVED A LETTER DATED AUGUST 6, 1935, FROM THE WORKS PROGRESS ADMINISTRATOR, STATE OF WISCONSIN, AS FOLLOWS:

STANDARDIZED GOVERNMENT TRAVEL REGULATIONS, AS AMENDED, AUTHORIZES MILEAGE IN LIEU OF ACTUAL EXPENSES OF TRANSPORTATION NOT TO EXCEED FIVECENTS PER MILE FOR AUTOMOBILES. IN ORDER TO PERMIT TRAVEL BY PERSONALLY OWNED AUTOMOBILE ON OFFICIAL DUTY IN CONNECTION WITH THE WORKS PROGRESS ADMINISTRATION OF THIS STATE, THE FOLLOWING SCHEDULE OF MILEAGE ALLOWANCE IS SUBMITTED FOR YOUR CONSIDERATION AND APPROVAL:

FIRST, 600 MILES, 5 CENTS PER MILE.

NEXT, 400 MILES, 4 CENTS PER MILE.

NEXT, 400 MILES, 3 CENTS PER MILE.

ALL OVER, 1,400 MILES, 2 CENTS PER MILE.

THIS SCHEDULE OF MILEAGE ALLOWANCE IS BASED ON THE FACT THAT TRAVEL DURING A PERIOD OF ONE MONTH WILL IN MOST CASES EXCEED ONE THOUSAND MILES, AND ON THIS BASIS, THE MILEAGE ALLOWANCE WOULD BE MORE ECONOMICAL AND ADVANTAGEOUS TO THE GOVERNMENT WHEN TIME REQUIRED FOR TRAVEL BY AUTOMOBILE AGAINST TIME REQUIRED TO COMPLETE THE SAME JOURNEYS BY BUS OR RAILWAY TRAIN IS CONSIDERED.

WOULD APPRECIATE YOUR RULING ON THIS ALLOWANCE OF MILEAGE AT AN EARLY DATE.

THE DETERMINATION OF WHETHER TRAVEL BY PERSONALLY OWNED AUTOMOBILE AT A SPECIFIED RATE PER MILE WOULD BE MORE ECONOMICAL AND ADVANTAGEOUS TO THE UNITED STATES IS PRIMARILY FOR ADMINISTRATIVE ACTION BASED UPON THE PARTICULAR FACTS IN EACH CASE AND A GENERAL REGULATION THAT SUCH TRAVEL WOULD BE MORE ECONOMICAL AND ADVANTAGEOUS, IRRESPECTIVE OF THE TIME OF TRAVEL AND THE AVAILABILITY OF COMMON CARRIERS, WOULD NOT SATISFY THE REQUIREMENTS OF THE STATUTE. THIS OFFICE WOULD HAVE NO OBJECTION TO THE ADOPTION OF RATES OF MILEAGE ON A SLIDING SCALE, AS PROPOSED IN THE SUBMISSION, IF APPLIED UNIFORMLY AT THE SEVERAL OFFICES OF THE ADMINISTRATION THROUGHOUT THE RESPECTIVE STATES, BUT THE ADMINISTRATIVE FINDING OF ECONOMY AND ADVANTAGE SHOULD BE MADE IN EACH INDIVIDUAL CASE AND INCLUDED IN THE TRAVEL ORDERS AUTHORIZING THAT MODE OF TRANSPORTATION. ATTENTION IS ALSO CALLED TO THE FACT THAT THE MILEAGE ALLOWANCE FOR PERSONALLY OWNED AUTOMOBILES MUST BE CONFINED TO TRAVEL BEYOND THE LIMITS OF THE EMPLOYEE'S OFFICIAL HEADQUARTERS OR DUTY STATION. SEE PARAGRAPH 3 OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS.