A-39050, OCTOBER 24, 1931, 11 COMP. GEN. 155

A-39050: Oct 24, 1931

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MILEAGE - TRAVEL BY PRIVATELY OWNED AUTOMOBILE - BUREAU OF FISHERIES EMPLOYEES MILEAGE FOR THE USE OF AN EMPLOYEE'S OWN AUTOMOBILE IS AUTHORIZED ONLY UNDER THE CONDITIONS SPECIFIED IN THE ACT OF FEBRUARY 14. IS DEPENDENT UPON A DETERMINATION THAT SUCH USE IS MORE ECONOMICAL AND ADVANTAGEOUS TO THE GOVERNMENT. AS FOLLOWS: THERE IS TRANSMITTED HEREWITH A SAMPLE OF A GENERAL TRAVEL ORDER WHICH IT IS PROPOSED TO ISSUE TO THE OFFICERS IN CHARGE OF THE FISH CULTURAL AND BIOLOGICAL STATIONS OF THE BUREAU OF FISHERIES FOR THE FISCAL YEAR 1932. THESE SUPERINTENDENTS AND DIRECTORS HAVE AUTHORITY TO ISSUE TRAVEL ORDERS TO THEIR SUBORDINATES AND ARE RESPONSIBLE FOR THE CONDUCT OF THE WORK UNDER THEIR DIRECTION.

A-39050, OCTOBER 24, 1931, 11 COMP. GEN. 155

MILEAGE - TRAVEL BY PRIVATELY OWNED AUTOMOBILE - BUREAU OF FISHERIES EMPLOYEES MILEAGE FOR THE USE OF AN EMPLOYEE'S OWN AUTOMOBILE IS AUTHORIZED ONLY UNDER THE CONDITIONS SPECIFIED IN THE ACT OF FEBRUARY 14, 1931, 46 STAT. 1103, AND IS DEPENDENT UPON A DETERMINATION THAT SUCH USE IS MORE ECONOMICAL AND ADVANTAGEOUS TO THE GOVERNMENT, BUT IN VIEW OF THE NATURE OF THE DUTY TO BE PERFORMED BY OFFICERS IN CHARGE OF FISH CULTURAL AND BIOLOGICAL STATIONS OF THE BUREAU OF FISHERIES, THEY MAY BE AUTHORIZED IN ADVANCE TO USE THEIR OWN AUTOMOBILES ON OFFICIAL TRAVEL AT GIVEN MILEAGE RATES PURSUANT TO SAID ACT OF FEBRUARY 14, 1931, THE DETERMINATION OF THE QUESTIONS OF ECONOMY AND ADVANTAGE TO BE MADE AFTER THE TRAVEL HAS BEEN PERFORMED AND IN CONNECTION WITH THE EXAMINATION OF THE TRAVEL VOUCHER AND THE EVIDENCE ATTACHED THERETO. THE USE OF A PRIVATELY OWNED AUTOMOBILE BY REASON OF PERSONAL PREFERENCE DOES NOT ENTITLE THE EMPLOYEE TO MILEAGE.

COMPTROLLER GENERAL MCCARL TO THE SECRETARY OF COMMERCE, OCTOBER 24, 1931:

THERE HAS BEEN RECEIVED YOUR LETTER OF OCTOBER 5, 1931, AS FOLLOWS:

THERE IS TRANSMITTED HEREWITH A SAMPLE OF A GENERAL TRAVEL ORDER WHICH IT IS PROPOSED TO ISSUE TO THE OFFICERS IN CHARGE OF THE FISH CULTURAL AND BIOLOGICAL STATIONS OF THE BUREAU OF FISHERIES FOR THE FISCAL YEAR 1932. THESE SUPERINTENDENTS AND DIRECTORS HAVE AUTHORITY TO ISSUE TRAVEL ORDERS TO THEIR SUBORDINATES AND ARE RESPONSIBLE FOR THE CONDUCT OF THE WORK UNDER THEIR DIRECTION. OWING TO THE WIDE RANGE OF TERRITORY THEY MUST COVER AND THE NEED OF PROMPT ACTION IN MANY CASES, IT HAS BEEN THE CUSTOM FOR YEARS TO ISSUE GENERAL AUTHORITY TO TRAVEL BETWEEN THE STATIONS UNDER THEIR SUPERVISION AND IN THE VICINITY OF THEIR HOME STATIONS AS MAY BE NECESSARY. NEARLY ALL OF THE STATIONS ARE REMOTELY SITUATED. MANY OF THE SUPERINTENDENTS HAVE AUXILIARY STATIONS OR SUBSTATIONS UNDER THEIR DIRECTION. A FEW EXAMPLES ARE CITED.

THE SUPERINTENDENT OF THE BIRDSVIEW, WASHINGTON, STATION HAS UNDER HIS SUPERVISION SIX SUBSTATIONS IN A RANGE OF TERRITORY COVERING THE NORTHERN AND WESTERN PARTS OF THE STATE OF WASHINGTON. THE SUPERINTENDENT OF THE CLACKAMAS, OREGON, STATION HAS FIVE SUBSTATIONS IN OREGON AND SOUTHERN WASHINGTON. THE SUPERINTENDENT OF THE BOZEMAN, MONTANA, STATION HAS THREE SUBSTATIONS--- ALL IN MONTANA. THE SUPERINTENDENT OF THE NEOSHO, MISSOURI, STATION HAS SUBSTATIONS NEAR BOURBON, MISSOURI, LANGDON, KANSAS, AND NEAR TISHOMINGO, OKLAHOMA. THE SUPERINTENDENT OF THE LA CROSSE, WISCONSIN, STATION HAS FOUR SUBSTATIONS--- TWO IN IOWA, ONE IN MINNESOTA, AND ONE IN WISCONSIN. THE SAME IS APPLICABLE TO A MORE OR LESS DEGREE THROUGHOUT THE LIST OF REGULAR STATIONS, ABOUT FORTY-FIVE IN ALL.

IT IS RESPECTFULLY REQUESTED THAT YOU WILL ADVISE WHETHER, UNDER THE CIRCUMSTANCES ABOVE ENUMERATED, THE SAMPLE ANNUAL TRAVEL ORDER TRANSMITTED HEREWITH IS SUFFICIENTLY SPECIFIC TO COMPLY WITH THE REQUIREMENTS OF PARAGRAPHS 12 AND 12A OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS TO PERMIT PAYMENT FOR THE USE OF PRIVATE AUTOMOBILES FOR OFFICIAL TRAVEL ON A MILEAGE BASIS AS AUTHORIZED BY THE ACT OF FEBRUARY 14, 1931 (46 STAT. 1103); AND, IF NOT, IT IS RESPECTFULLY REQUESTED THAT YOU WILL PLEASE INDICATE WHAT CHANGES ARE NECESSARY TO MAKE IT A SATISFACTORY AUTHORIZATION.

THE SAMPLE TRAVEL ORDER ACCOMPANYING YOUR SUBMISSION CONSISTS OF THE FOLLOWING INSERTION UPON THE REGULAR PRINTED FORM USED IN THE BUREAU OF FISHERIES:

WHEN PRIVATE AUTOMOBILE IS USED IT SHOULD BE SHOWN WHY SUCH MOTOR TRAVEL IS MORE ECONOMICAL AND ADVANTAGEOUS TO THE UNITED STATES.

YOU ARE AUTHORIZED TO USE YOUR PRIVATE AUTOMOBILE FOR OFFICIAL TRAVEL IN LIEU OF OTHER MEANS OF TRANSPORTATION. YOU WILL BE ALLOWED 3 1/2 CENTS PER MILE WHEN USING SAME FOR PERSONAL PREFERENCE, PROVIDED THAT THE COST TO THE GOVERNMENT, INCLUDING EXTRA TRAVEL TIME AND MILEAGE, IF ANY, DOES NOT EXCEED THE COST BY COMMON CARRIER. YOU WILL BE ALLOWED 5 CENTS PER MILE FOR OFFICIAL TRANSPORTATION THAT CAN NOT BE MADE BY COMMON CARRIER, OR WHERE SUCH MODE OF TRAVEL IS MORE ECONOMICAL AND ADVANTAGEOUS TO THE UNITED STATES (SEE PARAGRAPH 12A OF THE FISCAL REGULATIONS).

THE PAYMENT OF MILEAGE FOR THE USE OF EMPLOYEE'S OWN AUTOMOBILE IS AUTHORIZED ONLY UNDER THE CONDITIONS SPECIFIED IN THE ACT OF FEBRUARY 14, 1931, 46 STAT. 1103, AND IS DEPENDENT UPON A DETERMINATION THAT SUCH USE IS MORE ECONOMICAL AND ADVANTAGEOUS TO THE UNITED STATES. THE USE OF AN EMPLOYEE'S AUTOMOBILE FOR ANY OTHER REASON COULD BE AUTHORIZED ONLY UPON AN ACTUAL EXPENSE BASIS AS IN PARAGRAPH 12 OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS. MILEAGE COULD NOT, THEREFORE, BE ALLOWED IN ANY AMOUNT FOR THE USE OF AN EMPLOYEE'S AUTOMOBILE DUE TO "PERSONAL PREFERENCE.' THE AUTHORITY FOR THE USE OF AUTOMOBILES UPON PERSONAL PREFERENCE SHOULD, THEREFORE, BE OMITTED FROM THE TRAVEL ORDERS OR AUTHORIZED ONLY ON AN ACTUAL EXPENSE BASIS IN ACCORDANCE WITH THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS.

THE ACT OF FEBRUARY 14, 1931, AND THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS, PARAGRAPH 12-A, CONTEMPLATE THAT THE QUESTION AS TO THE ECONOMY AND ADVANTAGE TO RESULT TO THE GOVERNMENT FROM THE USE OF PERSONALLY OWNED AUTOMOBILES BY OFFICERS AND EMPLOYEES TRAVELING ON OFFICIAL BUSINESS WOULD BE DETERMINED, AND AUTHORITY FOR SUCH MODE OF TRAVEL GRANTED, IN ADVANCE IN EACH PARTICULAR CASE BY THE HEAD OF THE DEPARTMENT OR ESTABLISHMENT CONCERNED, OR OTHER ADMINISTRATIVE OFFICIAL TO WHOM SUCH AUTHORITY HAD BEEN PROPERLY DELEGATED, AND THAT BLANKET AUTHORITY TO OFFICERS OR EMPLOYEES FOR A DEFINITE OR INDEFINITE PERIOD WOULD NOT BE GRANTED. IT IS RECOGNIZED, HOWEVER, THAT THERE ARE CIRCUMSTANCES UNDER WHICH GENERAL TRAVEL ORDERS NECESSARILY MUST BE RESORTED TO COVERING THOSE CASES, WHICH, BY THE VERY NATURE OF THEIR DUTIES, ARE REQUIRED TO TRAVEL FROM OFFICIAL STATIONS REPEATEDLY AND/OR UPON THE HAPPENING OF UNFORSEEN EVENTS NECESSITATING PROMPT ACTION.

THE TRAVEL OF OFFICERS IN CHARGE OF FISH-CULTURAL AND BIOLOGICAL STATIONS OF THE BUREAU OF FISHERIES WOULD APPEAR FROM YOUR SUBMISSION TO BE AMONG THOSE FOR WHOM AN EXCEPTION MIGHT BE MADE BY WHICH GENERAL AUTHORITY FOR THE USE OF THE OFFICER'S OWN AUTOMOBILE AT A GIVEN MILEAGE RATE MAY BE GRANTED IN ADVANCE BY THE HEAD OF THE DEPARTMENT OR ESTABLISHMENT AND THE DETERMINATION OF THE QUESTION OF ECONOMY AND ADVANTAGE OF SUCH MODE OF TRAVEL BE MADE AFTER THE TRAVEL HAD BEEN PERFORMED, AND IN CONNECTION WITH THE EXAMINATION OF THE TRAVEL VOUCHER AND THE EVIDENCE THERETO ATTACHED. A-6311, JULY 7, 1931. SEE, ALSO, DECISION TO YOU OF SEPTEMBER 4, 1931, A- 38297.

ACCORDINGLY, IT IS SUGGESTED THAT THE INSERTION IN, OR ADDITION TO, THE TRAVEL ORDERS EXTENDING TO OFFICIALS IN CHARGE OF FISH-CULTURAL AND BIOLOGICAL STATIONS BE WORDED SOMEWHAT AS FOLLOWS:

YOU ARE AUTHORIZED TO USE YOUR PRIVATELY OWNED AUTOMOBILE FOR OFFICIAL TRAVEL AND RECEIVE COMPENSATION THEREFOR AT THE RATE OF 5 CENTS PER MILE WHEN SUCH USE WILL BE MORE ECONOMICAL AND ADVANTAGEOUS TO THE UNITED STATES. AS THE ECONOMY AND ADVANTAGE TO RESULT FROM SUCH USE HAS NOT BEEN DETERMINED IN ADVANCE BY THE HEAD OF THIS DEPARTMENT, A SHOWING OF THE ECONOMY AND ADVANTAGE SHOULD BE ATTACHED TO YOUR EXPENSE VOUCHER. SEE PARAGRAPH 12A OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS.