A-38286, SEPTEMBER 4, 1931, 11 COMP. GEN. 103

A-38286: Sep 4, 1931

Additional Materials:

Contact:

Edda Emmanuelli Perez
(202) 512-2853
EmmanuelliPerezE@gao.gov

 

Office of Public Affairs
(202) 512-4800
youngc1@gao.gov

CONTRACTS - OPEN-MARKET PURCHASES WHEN SCIENTIFIC SUPPLIES ANSWERING CERTAIN REQUIREMENTS AND SPECIFICATIONS ARE LISTED ON THE GENERAL SCHEDULE OF SUPPLIES. SUPPLIES POSSESSING THE SAME GENERAL REQUIREMENTS AND SPECIFICATIONS ARE PURCHASED IN THE OPEN MARKET UNDER THE TERMS OF PARAGRAPH 5 OF THE REGULATIONS OF THE SECRETARY OF THE TREASURY RELATIVE TO CONTRACTING FOR AND PROCUREMENT OF MISCELLANEOUS SUPPLIES (TREASURY DEPARTMENT CIRCULAR NO. 3. IT APPEARS THAT THE VOUCHER WAS RETURNED WITHOUT CERTIFICATION FOR AN EXPLANATION WHY FILTER PAPER LISTED UNDER CLASS NO. 57. WOULD NOT HAVE MET THE NEEDS OF THE SERVICE. IN REPLY THERETO THE DEPARTMENT STATED THAT "INASMUCH AS THAT PAPER IS TO BE USED IN SCIENTIFIC WORK.

A-38286, SEPTEMBER 4, 1931, 11 COMP. GEN. 103

CONTRACTS - OPEN-MARKET PURCHASES WHEN SCIENTIFIC SUPPLIES ANSWERING CERTAIN REQUIREMENTS AND SPECIFICATIONS ARE LISTED ON THE GENERAL SCHEDULE OF SUPPLIES, AND SUPPLIES POSSESSING THE SAME GENERAL REQUIREMENTS AND SPECIFICATIONS ARE PURCHASED IN THE OPEN MARKET UNDER THE TERMS OF PARAGRAPH 5 OF THE REGULATIONS OF THE SECRETARY OF THE TREASURY RELATIVE TO CONTRACTING FOR AND PROCUREMENT OF MISCELLANEOUS SUPPLIES (TREASURY DEPARTMENT CIRCULAR NO. 3, MARCH 29, 1930), A CERTIFICATE OF THE HEAD OF THE DEPARTMENT SETTING FORTH THE NECESSITY FOR THE PARTICULAR PURCHASE IN LIEU OF THE SCHEDULE ARTICLE SHOULD ACCOMPANY THE VOUCH FOR PREAUDIT.

COMPTROLLER GENERAL MCCARL TO THE SECRETARY OF AGRICULTURE, SEPTEMBER 4, 1931:

MY ATTENTION HAS BEEN CALLED TO THE ACTION TAKEN IN THE PREAUDIT DIFFERENCE SHEETS DATED AUGUST 13 AND 18, 1931, IN CONNECTION WITH VOUCHER NO. 605, BUREAU OF ANIMAL INDUSTRY, COVERING THE PURCHASE OF ONE PACKAGE OF FILTER PAPER, WHAT MAN NO. 14, 320 MM., AT $3.06.

IT APPEARS THAT THE VOUCHER WAS RETURNED WITHOUT CERTIFICATION FOR AN EXPLANATION WHY FILTER PAPER LISTED UNDER CLASS NO. 57, GENERAL SCHEDULE OF SUPPLIES, 1932, WOULD NOT HAVE MET THE NEEDS OF THE SERVICE, AND IN REPLY THERETO THE DEPARTMENT STATED THAT "INASMUCH AS THAT PAPER IS TO BE USED IN SCIENTIFIC WORK, NO OTHER PAPER ON CONTRACT IS SUITABLE.' THE VOUCHER WAS AGAIN RETURNED WITHOUT CERTIFICATION, REQUESTING A CLEARANCE FROM THE GENERAL SUPPLY COMMITTEE COVERING THE OPEN-MARKET PURCHASE, AND IN RETURNING THE VOUCHER THE DEPARTMENT INVITED ATTENTION TO PARAGRAPH NO. 5 OF THE REGULATIONS OF THE SECRETARY OF THE TREASURY RELATIVE TO CONTRACTING FOR AND PROCUREMENT OF MISCELLANEOUS SUPPLIES, WHICH READS AS FOLLOWS:

IT IS NOT THE INTENTION OF THE SECRETARY OF THE TREASURY, IN INCLUDING IN THE GENERAL SCHEDULE OF SUPPLIES AND CONTRACTING FOR ARTICLES USED IN SCIENTIFIC, LABORATORY, OR RESEARCH WORK, TO INHIBIT THE PURCHASE OF ARTICLES OF A DIFFERENT GRADE OR MANUFACTURE WHEN THE ARTICLES INCLUDED IN THE GENERAL SCHEDULE OF SUPPLIES ARE NOT SUITABLE FOR THE REQUIRED PURPOSE. * * * WHEN PURCHASES ARE MADE OF SUCH ARTICLES OUTSIDE THE CONTRACTS LISTED IN THE GENERAL SCHEDULE OF SUPPLIES A CERTIFICATE EXPLAINING THE NECESSITY FOR THE PARTICULAR ARTICLES PURCHASED SHALL MAKE UNNECESSARY ANY FURTHER AUTHORIZATION BY THE SECRETARY OF THE TREASURY FOR THE PURCHASE OF SUCH ARTICLES OUTSIDE THE REGULAR CONTRACTS.

THIS PARAGRAPH PROVIDES FOR "A CERTIFICATE EXPLAINING THE NECESSITY FOR THE PARTICULAR ICLES," BUT THERE HAS BEEN SUBMITTED NO EXPLANATION WHY NONE OF THE GRADES OF FILTER PAPER LISTED IN THE GENERAL SCHEDULE OF SUPPLIES IS SUITABLE FOR THE NEED IN THIS INSTANCE. NEITHER HAS AN EXPLANATION BEEN FURNISHED AS TO THE PARTICULAR USE TO WHICH THE PAPER IS TO BE PUT, IT MERELY BEING STATED THAT THE PAPER "IS TO BE USED IN SCIENTIFIC WORK.' IN VIEW OF THE FACT THAT THE FILTER PAPER LISTED IN THE GENERAL SCHEDULE OF SUPPLIES ANSWERS THE SAME GENERAL REQUIREMENTS AND SPECIFICATIONS AS THE PAPER PURCHASED AND IS INTENDED AND SUITABLE FOR USE IN SCIENTIFIC WORK, THE MERE STATEMENT THAT THE PAPER PURCHASED IS TO BE USED IN SCIENTIFIC WORK IS NO EXPLANATION THAT NONE OF THE GRADES OF FILTER PAPER ON THE SCHEDULE--- SOME OF WHICH APPEAR TO BE EVEN HIGHER IN PRICE THAN THE ONE PURCHASED--- WOULD BE SUITABLE.