A-29340, DECEMBER 23, 1929, 9 COMP. GEN. 261

A-29340: Dec 23, 1929

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PAY ROLLS - EVIDENCE OF "NEW" AND "ADDITIONAL" POSITIONS WHERE A POSITION IS "NEW" THERE SHOULD APPEAR IN THE REMARKS COLUMN OF THE PAY ROLL SUFFICIENT INFORMATION TO SHOW THE ACTION OF THE PERSONNEL CLASSIFICATION BOARD ON THE ALLOCATION AND THE DATE NOTICE THEREOF WAS RECEIVED IN THE ADMINISTRATIVE OFFICE. WHERE THE POSITION IS "ADDITIONAL" THERE SHOULD APPEAR IN THE REMARKS COLUMN OF THE PAY ROLL SUFFICIENT INFORMATION TO SHOW (1) THE DATE OF CREATION AND PLACEMENT IN A PARTICULAR GRADE AND CLASS BY THE ADMINISTRATIVE OFFICE. THE QUESTION AS TO THE EVIDENCE REQUIRED WITH THE PAY ROLLS TO SHOW WHETHER A NEW APPOINTMENT INDICATED THEREON IS TO A "NEW" POSITION OR TO AN "ADDITIONAL" POSITION.

A-29340, DECEMBER 23, 1929, 9 COMP. GEN. 261

PAY ROLLS - EVIDENCE OF "NEW" AND "ADDITIONAL" POSITIONS WHERE A POSITION IS "NEW" THERE SHOULD APPEAR IN THE REMARKS COLUMN OF THE PAY ROLL SUFFICIENT INFORMATION TO SHOW THE ACTION OF THE PERSONNEL CLASSIFICATION BOARD ON THE ALLOCATION AND THE DATE NOTICE THEREOF WAS RECEIVED IN THE ADMINISTRATIVE OFFICE; ALSO THE DATE OF APPOINTMENT, OFFICIAL TITLE OF THE APPOINTING OFFICER, DATE OF ENTRANCE ON DUTY, AND DATE OF OATH. WHERE THE POSITION IS "ADDITIONAL" THERE SHOULD APPEAR IN THE REMARKS COLUMN OF THE PAY ROLL SUFFICIENT INFORMATION TO SHOW (1) THE DATE OF CREATION AND PLACEMENT IN A PARTICULAR GRADE AND CLASS BY THE ADMINISTRATIVE OFFICE, AND (2) REFERENCE TO THE POSITION, BY NAME OF THE INCUMBENT, HAVING IDENTICAL DUTIES AND RESPONSIBILITIES PREVIOUSLY ALLOCATED BY THE PERSONNEL CLASSIFICATION BOARD IN THE SAME GRADE AND CLASS AND UNDER THE SAME BUREAU, OFFICE, OR OTHER APPROPRIATION UNIT; ALSO DATE OF APPOINTMENT, OFFICIAL TITLE OF THE APPOINTING OFFICER, DATE OF ENTRANCE ON DUTY, AND DATE OF OATH.

COMPTROLLER GENERAL MCCARL TO THE SECRETARY OF THE TREASURY, DECEMBER 23, 1929:

THERE HAS ARISEN IN THE AUDIT OF ACCOUNTS OF J. L. SUMMERS, DISBURSING CLERK, TREASURY DEPARTMENT, THE QUESTION AS TO THE EVIDENCE REQUIRED WITH THE PAY ROLLS TO SHOW WHETHER A NEW APPOINTMENT INDICATED THEREON IS TO A "NEW" POSITION OR TO AN "ADDITIONAL" POSITION. SEE DECISION OF SEPTEMBER 3, 1929, 9 COMP. GEN. 101, WHEREIN IS STATED THE DISTINCTION BETWEEN THE TWO CLASSES OF POSITIONS AND THE PROCEDURE AS TO THE FIXING OF THE SALARY RATE.

THE PARTICULAR CASES GIVING RISE TO THE QUESTION HERE UNDER CONSIDERATION ARE THOSE OF CAROLYN MILLER, APPOINTED JUNE 5, 1929, AND ADA M. KINGSLEY, APPOINTED MAY 1, 1929, EACH OF THE APPOINTMENTS APPEARING TO HAVE BEEN TO AN "ADDITIONAL" POSITION, ALTHOUGH THE INFORMATION FURNISHED IN SUPPORT OF THE PAY ROLL DID NOT CLEARLY ESTABLISH THAT SUCH IS THE CASE.

IF A POSITION IS "NEW" THERE SHOULD APPEAR IN THE REMARKS COLUMN OF THE PAY ROLL SUFFICIENT INFORMATION TO SHOW THE ACTION OF THE PERSONNEL CLASSIFICATION BOARD ON THE ALLOCATION AND THE DATE NOTICE THEREOF WAS RECEIVED IN THE ADMINISTRATIVE OFFICE; AND ALSO THE DATE OF APPOINTMENT, OFFICIAL TITLE OF THE APPOINTING OFFICER, DATE OF ENTRANCE ON DUTY, AND DATE OF OATH. IF THE POSITION IS "ADDITIONAL" THERE SHOULD APPEAR IN THE REMARKS COLUMN OF THE PAY ROLL SUFFICIENT INFORMATION TO SHOW (1) THE DATE OF CREATION AND PLACEMENT IN A PARTICULAR GRADE AND CLASS BY THE ADMINISTRATIVE OFFICE, AND (2) REFERENCE TO THE POSITION, BY NAME OF THE INCUMBENT, HAVING IDENTICAL DUTIES AND RESPONSIBILITIES PREVIOUSLY ALLOCATED BY THE PERSONNEL CLASSIFICATION BOARD IN THE SAME GRADE AND CLASS AND UNDER THE SAME BUREAU, OFFICE, OR OTHER APPROPRIATION UNIT; ALSO DATE OF APPOINTMENT, OFFICIAL TITLE OF THE APPOINTING OFFICER, DATE OF ENTRANCE ON DUTY, AND DATE OF OATH.

THE SALARY RATES PAID TO CAROLYN MILLER AND ADA M. KINGSLEY ON THE ROLLS MENTIONED WILL NOT BE FURTHER QUESTIONED.