A-28853, OCTOBER 2, 1929, 9 COMP. GEN. 151

A-28853: Oct 2, 1929

Additional Materials:

Contact:

Edda Emmanuelli Perez
(202) 512-2853
EmmanuelliPerezE@gao.gov

 

Office of Public Affairs
(202) 512-4800
youngc1@gao.gov

TRANSPORTATION - MILEAGE BOOKS IN CASES WHERE CONTINUOUS TRAVEL BETWEEN PLACES BUT A SHORT DISTANCE APART IS INVOLVED AND A SUBSTANTIAL SAVING OR CONVENIENCE TO THE GOVERNMENT WILL RESULT. THE PURCHASE OF MILEAGE BOOKS NOT IN EXCESS OF THE CURRENT NEEDS IS AUTHORIZED UNDER PARAGRAPH 34 OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS. REQUESTING DECISION AS TO WHETHER PAYMENT IS AUTHORIZED ON A VOUCHER IN FAVOR OF THE OAHU RAILWAY AND LAND CO. THE FACTS IN THE CASE APPEAR TO BE THAT THE MILEAGE TICKETS IN QUESTION ARE FOR USE BETWEEN THE CITY OF HONOLULU AND SCHOFIELD BARRACKS. ARE RESTRICTED TO USE BETWEEN THESE TWO SPECIFIC POINTS. THE 1-WAY FARE BETWEEN HONOLULU AND SCHOFIELD BARRACKS BY RAILROAD IS 85 CENTS.

A-28853, OCTOBER 2, 1929, 9 COMP. GEN. 151

TRANSPORTATION - MILEAGE BOOKS IN CASES WHERE CONTINUOUS TRAVEL BETWEEN PLACES BUT A SHORT DISTANCE APART IS INVOLVED AND A SUBSTANTIAL SAVING OR CONVENIENCE TO THE GOVERNMENT WILL RESULT, THE PURCHASE OF MILEAGE BOOKS NOT IN EXCESS OF THE CURRENT NEEDS IS AUTHORIZED UNDER PARAGRAPH 34 OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS, SUCH PURCHASE NOT BEING IN CONTRAVENTION OF SECTION 3648 OF THE REVISED STATUTES.

COMPTROLLER GENERAL MCCARL TO LIEUT. C. R. MIZE, UNITED STATES ARMY, OCTOBER 2, 1929:

CONSIDERATION HAS BEEN GIVEN YOUR LETTER DATED JULY 26, 1929, FORWARDED THROUGH THE OFFICE OF THE CHIEF OF FINANCE AND RECEIVED IN THIS OFFICE SEPTEMBER 20, 1929, REQUESTING DECISION AS TO WHETHER PAYMENT IS AUTHORIZED ON A VOUCHER IN FAVOR OF THE OAHU RAILWAY AND LAND CO., HONOLULU, HAWAII, IN THE AMOUNT OF $45, FOR MILEAGE BOOKS PURCHASED BY THE QUARTERMASTER SUPPLY OFFICER, HAWAIIAN GENERAL DEPOT.

THE FACTS IN THE CASE APPEAR TO BE THAT THE MILEAGE TICKETS IN QUESTION ARE FOR USE BETWEEN THE CITY OF HONOLULU AND SCHOFIELD BARRACKS, HAWAII, A DISTANCE OF 24 MILES, AND ARE RESTRICTED TO USE BETWEEN THESE TWO SPECIFIC POINTS. THE 1-WAY FARE BETWEEN HONOLULU AND SCHOFIELD BARRACKS BY RAILROAD IS 85 CENTS, BY BUS 75 CENTS, AND BY THE USE OF MILEAGE TICKETS 54 CENTS, A SAVING OF AT LEAST 21 CENTS FOR EACH 1-WAY FARE IF THE MILEAGE TICKETS ARE USED. THE PURCHASE OF MILEAGE BOOKS TO COVER THE EXACT NEEDS AND TO BE USED ONLY UPON ISSUANCE OF COMPETENT TRAVEL ORDERS APPEARS TO HAVE BEEN ADMINISTRATIVELY AUTHORIZED BY THE ADJUTANT GENERAL OF THE ARMY IN A RADIOGRAM DATED JULY 20, 1929, TO THE COMMANDING GENERAL, HAWAIIAN DEPARTMENT, FORT SHAFTER, HAWAII.

THE DECISION OF THE COMPTROLLER OF THE TREASURY, DATED DECEMBER 22, 1903, 10 COMP. DEC. 493, REFERRED TO BY YOU, IS NOT APPLICABLE IN THIS CASE, THE SAME HAVING BEEN MODIFIED BY DECISION DATED JANUARY 30, 1907, 13 COMP. DEC. 503, SO AS TO AUTHORIZE THE PURCHASE OF MILEAGE BOOKS UNDER CERTAIN CONDITIONS. IT WAS HELD IN THE LATER DECISION THAT PAYMENT FOR MILEAGE BOOKS, WHERE THE HEAD OF A DEPARTMENT SEES FIT TO PROCURE TRANSPORTATION BY THAT METHOD INSTEAD OF BY TRANSPORTATION REQUESTS, WAS NOT A VIOLATION OF SECTION 3648, REVISED STATUTES.

PARAGRAPH 34 OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS PROVIDES THAT WHEN CONTINUOUS TRAVEL BETWEEN PLACES BUT A SHORT DISTANCE APART IS INVOLVED AND A SUBSTANTIAL SAVING OR CONVENIENCE TO THE GOVERNMENT WILL RESULT, MILEAGE BOOKS MAY BE USED WHEN AUTHORIZED, BUT THAT THEY MUST NOT BE PURCHASED IN EXCESS OF CURRENT NEEDS.

IN VIEW OF THE FACT THAT THE PURCHASE OF THE MILEAGE BOOKS IN QUESTION APPEARS NOT TO BE IN EXCESS OF THE CURRENT NEEDS, THAT A CONSIDERABLE SAVING TO THE GOVERNMENT WILL BE EFFECTED BY THE USE THEREOF, AND THE REPRESENTATION TO THE EFFECT THAT THE USE OF THE MILEAGE BOOKS WILL BE LIMITED TO AUTHORIZED TRAVEL ON COMPETENT TRAVEL ORDERS, PAYMENT ON THE VOUCHER IS AUTHORIZED IF OTHERWISE CORRECT.