A-26960, APRIL 27, 1929, 8 COMP. GEN. 565

A-26960: Apr 27, 1929

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TRAVELING EXPENSES - EXCESS BAGGAGE - GOVERNMENT PROPERTY WHEN AN EMPLOYEE TRAVELING ON OFFICIAL BUSINESS IS REQUIRED BY THE NATURE OF SUCH BUSINESS TO CARRY WITH HIM INSTRUMENTS AND OTHER GOVERNMENT PROPERTY IN EXCESS OF WHAT ONE PORTER COULD ORDINARILY HANDLE AND OF SUCH NATURE THAT IT CAN NOT BE ENTRUSTED TO TRANSFER COMPANIES HE MAY BE ALLOWED REIMBURSEMENT FOR ADDITIONAL FEES TO THE SEVERAL PORTERS NECESSARY TO HANDLE SUCH EQUIPMENT AT STATIONS AND HOTELS. IT IS NECESSARY THAT THESE EMPLOYEES WHILE TRAVELING CARRY CONSIDERABLE GOVERNMENT EQUIPMENT WITH THEM IN ADDITION TO THEIR PRESENT BAGGAGE. A GREAT PORTION OF THE TIME THEY ARE REQUIRED TO CARRY A PARACHUTE. THE CHARACTER OF MUCH OF THE EQUIPMENT IS SUCH THAT IT IS DESIRABLE THAT IT BE UNDER THE CONTROL OF THE TRAVELER AT ALL TIMES AND NOT LEFT IN THE HANDS OF A TRANSFER COMPANY.

A-26960, APRIL 27, 1929, 8 COMP. GEN. 565

TRAVELING EXPENSES - EXCESS BAGGAGE - GOVERNMENT PROPERTY WHEN AN EMPLOYEE TRAVELING ON OFFICIAL BUSINESS IS REQUIRED BY THE NATURE OF SUCH BUSINESS TO CARRY WITH HIM INSTRUMENTS AND OTHER GOVERNMENT PROPERTY IN EXCESS OF WHAT ONE PORTER COULD ORDINARILY HANDLE AND OF SUCH NATURE THAT IT CAN NOT BE ENTRUSTED TO TRANSFER COMPANIES HE MAY BE ALLOWED REIMBURSEMENT FOR ADDITIONAL FEES TO THE SEVERAL PORTERS NECESSARY TO HANDLE SUCH EQUIPMENT AT STATIONS AND HOTELS, AT NOT EXCEEDING THE RATES SPECIFIED IN PARAGRAPH 99 (C) OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS.

COMPTROLLER GENERAL MCCARL TO THE SECRETARY OF COMMERCE, APRIL 27, 1929:

THERE HAS BEEN RECEIVED YOUR LETTER OF APRIL 16, 1929, AS FOLLOWS:

IN CONNECTION WITH THE WORK BEING DONE BY THE AIRWAYS EXTENSION SUPERINTENDENTS, CIVIL ENGINEERS, ETC., IN THE SURVEY OF NEW AIRWAY ROUTES, IT IS NECESSARY THAT THESE EMPLOYEES WHILE TRAVELING CARRY CONSIDERABLE GOVERNMENT EQUIPMENT WITH THEM IN ADDITION TO THEIR PRESENT BAGGAGE. A GREAT PORTION OF THE TIME THEY ARE REQUIRED TO CARRY A PARACHUTE, GOVERNMENT FLYING CLOTHES, AN AERIAL CAMERA, SURVEYING INSTRUMENTS, ETC., MAKING OFTENTIMES SIX OR SEVEN PIECES OF BAGGAGE. THE CHARACTER OF MUCH OF THE EQUIPMENT IS SUCH THAT IT IS DESIRABLE THAT IT BE UNDER THE CONTROL OF THE TRAVELER AT ALL TIMES AND NOT LEFT IN THE HANDS OF A TRANSFER COMPANY.

UNDER THE PRESENT TRAVEL REGULATIONS, THEY ARE ALLOWED NOT TO EXCEED 15 CENTS PER PIECE OR A TOTAL OF 25 CENTS FOR HAND BAGGAGE OVER ONE PIECE. (SEE STANDARDIZED TRAVEL REGULATIONS, PAGE 30, PARAGRAPH 99C). IT HAS BEEN FOUND THAT THESE EMPLOYEES ARE PUT TO CONSIDERABLE PERSONAL EXPENSE AS THE ALLOWANCE OF 25 CENTS FOR HANDLING THIS QUANTITY OF BAGGAGE AT STATIONS AND HOTELS IS NOT SUFFICIENT AND AS THE LARGER PORTION OF THIS EQUIPMENT IS GOVERNMENT PROPERTY, YOUR DECISION IS REQUESTED WHETHER ANY ADDITIONAL ALLOWANCE CAN BE MADE TO TRAVELERS HANDLING THIS CHARACTER OF EQUIPMENT.

PARAGRAPH 99 (C) OF THE STANDARDIZED GOVERNMENT TRAVEL REGULATIONS, PROVIDES:

PORTERS, HAND BAGGAGE, AT STATIONS, HOTELS, OR RESIDENCES NOT TO EXCEED 15 CENTS PER PIECE OR TOTAL PAYMENT OF 25 CENTS. AN ADDITIONAL 25 CENTS WILL BE ALLOWED FOR HANDLING TRUNK WHEN CARRIED IN ADDITION TO HAND BAGGAGE.

THESE REGULATIONS ARE DRAFTED IN THE LIGHT OF THE NECESSITIES OF THE ORDINARY TRAVELER WHOSE HAND BAGGAGE CAN BE HANDLED BY ONE PORTER, AND IT IS TO THE SERVICE OF ONE PORTER THAT THE RESTRICTION TO 25 CENTS TOTAL FEE IS DIRECTED. MORE THAN THAT FEE CAN NOT BE ALLOWED UNLESS IT IS SHOWN TO HAVE BEEN RENDERED NECESSARY BY OFFICIAL BUSINESS. WHERE, HOWEVER, DUTIES TO BE PERFORMED BY THE TRAVELER ARE SUCH AS REQUIRE HIM TO CARRY WITH HIM INSTRUMENTS OR OTHER GOVERNMENT PROPERTY OF SUCH NATURE THAT IT CAN NOT BE INTRUSTED TO TRANSFER COMPANIES AND OF SUCH AMOUNT THAT IT, TOGETHER WITH HIS ORDINARY HAND BAGGAGE, CAN NOT BE HANDLED BY ONE PORTER, ADDITIONAL FEES MAY BE PAID AT THE RATE SPECIFIED IN THE REGULATION--- THAT IS, 15 CENTS PER PIECE OR NOT EXCEEDING 25 CENTS PER PORTER. 6 COMP. GEN. 664. THE NECESSITY FOR SUCH ADDITIONAL FEES MUST BE SHOWN BY APPROPRIATE EXPLANATION UPON THE VOUCHER.