A-25240, DECEMBER 3, 1928, 8 COMP. GEN. 280

A-25240: Dec 3, 1928

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ACCOUNTS - SPECIAL FUNDS - UNCLAIMED REFUNDS - GEOLOGICAL SURVEY MAPS FUNDS REPRESENTING REFUNDS DUE PURCHASERS OF GEOLOGICAL SURVEY MAPS WHICH HAVE REMAINED IN THE SPECIAL DEPOSIT ACCOUNT OF THE DISBURSING CLERK OF THE DEPARTMENT OF THE INTERIOR FOR SEVERAL YEARS SHOULD BE DEPOSITED TO THE CREDIT OF A SPECIAL FUND ACCOUNT TO BE ESTABLISHED ON THE BOOKS OF THE TREASURY AND OF THE GENERAL ACCOUNTING OFFICE AND HELD IN TRUST FOR THE PAYMENT OF CLAIMS IF AND WHEN SUBMITTED BY THE DEPOSITORS. 1928: I HAVE YOUR LETTER OF NOVEMBER 20. AS FOLLOWS: WHEN THE OFFICE OF DISBURSING CLERK OF THE GEOLOGICAL SURVEY WAS ABOLISHED. THERE WAS IN THE HANDS OF THE FORMER A NUMBER OF CASH REFUNDS TO PURCHASERS OF MAPS.

A-25240, DECEMBER 3, 1928, 8 COMP. GEN. 280

ACCOUNTS - SPECIAL FUNDS - UNCLAIMED REFUNDS - GEOLOGICAL SURVEY MAPS FUNDS REPRESENTING REFUNDS DUE PURCHASERS OF GEOLOGICAL SURVEY MAPS WHICH HAVE REMAINED IN THE SPECIAL DEPOSIT ACCOUNT OF THE DISBURSING CLERK OF THE DEPARTMENT OF THE INTERIOR FOR SEVERAL YEARS SHOULD BE DEPOSITED TO THE CREDIT OF A SPECIAL FUND ACCOUNT TO BE ESTABLISHED ON THE BOOKS OF THE TREASURY AND OF THE GENERAL ACCOUNTING OFFICE AND HELD IN TRUST FOR THE PAYMENT OF CLAIMS IF AND WHEN SUBMITTED BY THE DEPOSITORS.

COMPTROLLER GENERAL MCCARL TO THE SECRETARY OF THE INTERIOR, DECEMBER 3, 1928:

I HAVE YOUR LETTER OF NOVEMBER 20, 1928, AS FOLLOWS:

WHEN THE OFFICE OF DISBURSING CLERK OF THE GEOLOGICAL SURVEY WAS ABOLISHED, BY ORDER OF THE SECRETARY OF THE INTERIOR, JULY 1, 1917, AND THE DUTIES TAKEN OVER BY THE CHIEF DISBURSING CLERK OF THE DEPARTMENT, THERE WAS IN THE HANDS OF THE FORMER A NUMBER OF CASH REFUNDS TO PURCHASERS OF MAPS, PUBLISHED BY THE SURVEY, WHICH, ALTHOUGH HAVING BEEN MAILED TO THE LAST KNOWN ADDRESS OF EACH, HAD BEEN RETURNED, UNCLAIMED. IT WAS THE PRACTICE OF SAID OFFICER TO MAKE SUCH REFUNDS IN CASH OR STAMPS. THE AGGREGATE AMOUNT, $20.15, WAS DEPOSITED BY THE THEN CHIEF DISBURSING CLERK--- GEORGE W. EVANS--- IN HIS SPECIAL DEPOSIT ACCOUNT AS UNCLAIMED MONEYS "SALE OF MAPS, GEOLOGICAL SURVEY," AND LATER PASSED TO THE CREDIT OF THE PRESENT INCUMBENT IN HIS SPECIAL DEPOSIT ACCOUNT. LATER PASSED TO THE CREDIT OF THE PRESENT INCUMBENT IN HIS SPECIAL-DEPOSIT ACCOUNT.

THERE IS A RECORD OF THE NAMES OF TWENTY-TWO OF THESE REMITTERS, TOTALING $18.20; BUT THERE IS NO RECORD OF THE NAME OR NAMES COVERING THE BALANCE OF $1.95.

WILL YOU PLEASE ADVISE THIS DEPARTMENT WHETHER OR NOT, IN VIEW OF THE NUMBER OF YEARS THESE SMALL AMOUNTS HAVE REMAINED UNCLAIMED, THE CHIEF DISBURSING CLERK MAY COVER THE SAME INTO THE TREASURY TO THE CREDIT OF MISCELLANEOUS RECEIPTS; AND IF NOT WHAT DISPOSITION HE MAY MAKE OF THE SAME IN ORDER TO CLEAR HIS ACCOUNT.

IT IS ASSUMED THE PROPER STEPS HAVE BEEN TAKEN BY YOUR DEPARTMENT TO DISPOSE OF THE FUNDS IN QUESTION, AND THAT EFFORTS TO LOCATE THE PERSONS ENTITLED TO THESE REFUNDS HAVE FAILED.

AS TO THE AMOUNT OF $1.95 SINCE THE NAME OF THE PERSON OR PERSONS REMITTING THE SAME IS NOT KNOWN, AND THE AMOUNT CAN NOT, THEREFORE, BE IDENTIFIED, THERE APPEARS TO BE NO QUESTION THAT IT SHOULD BE DEPOSITED AND COVERED INTO THE TREASURY AS MISCELLANEOUS RECEIPTS, UNDER A PROPER RECEIPT HEADING SUCH AS THAT USED FOR COVERING RECEIPTS FOR THE SALE OF GEOLOGICAL SURVEY MAPS.

WITH RESPECT TO THE ITEM OF $18.20 SINCE THE NAMES OF THE REMITTERS ARE KNOWN AND THE FUNDS, ALTHOUGH IN SMALL PROPORTIONS, BELONG TO THEM A COVERING OF THE SAME INTO THE TREASURY AS MISCELLANEOUS RECEIPTS IS NOT A PROPER DISPOSITION THEREOF. THE AMOUNT SHOULD BE DEPOSITED INTO THE TREASURY AND PLACED TO THE CREDIT OF A SPECIAL FUND TO BE ESTABLISHED ON THE BOOKS OF THE TREASURY AND OF THIS OFFICE, THERE TO BE HELD FOR THE PAYMENT OF CLAIMS THEREFOR IF AND WHEN FILED BY THE PERSONS ENTITLED THERETO. THE TITLE OF THE FUND MAY BE DESIGNATED AS "UNCLAIMED MONEYS OF INDIVIDUALS WHOSE WHEREABOUTS ARE UNKNOWN," AND THERE SHOULD BE FURNISHED WHEN THE DEPOSIT IS MADE A LIST OF THE REMITTERS SHOWING THE AMOUNT DUE EACH AND THE LAST ADDRESS OF RECORD. (SEE 7 COMP. GEN. 355.)

THE SPECIAL FUND THUS ESTABLISHED MAY BE USED ALSO BY THE DISBURSING CLERK OF YOUR DEPARTMENT TO DISPOSE OF SIMILAR FUNDS WHICH HAVE REMAINED UNCLAIMED IN HIS SPECIAL-DEPOSIT ACCOUNT FOR SEVERAL YEARS SUBSEQUENT TO 1917, AND THE SAME PROCEDURE FOLLOWED WITH RESPECT TO THE FURNISHING OF A RECORD OF THE DEPOSITORS.